October 28, 2002 Agenda
October 28, 2002 Minutes

Action Agenda
 Town of Emerald Isle
Regular Planning Board Meeting
Monday, October 28, 2002
7:00 P.M.  Town Hall

Call to Order
Roll Call

  1. Approval of Minutes of Regular Meeting of September 23, 2002
  2. Introduction and welcome of new member, Brad Fischer
  3. Report from Town Manager – Frank A. Rush
  4. Report from Inspections Department – Carol Angus
  5. Term of newly elected chairman/when Chair can vote
    (Clarified that the Chairman and Vice-Chairman will serve a one year term from the date they are appointed, and recommended an ordinance amendment to this effect.)
  6. Appointment of Parliamentarian.
    (Frank Erwin)

                COMMENTS WILL BE PERMITTED PRIOR TO EACH AGENDA ITEM

     

  7. Discussion and possible recommendation regarding the amendment of Section 19-101/102/103/and 106 of the Zoning Ordinance regarding building heights, and additions to definitions Section 19-62. – Art Daniel
    (Recommended approval of a slightly revised version of the building height/stories ordinance that was approved by the Board of Commissioners by a 3-2 vote on October 8. The revised version clarifies that an attic story will only be permitted for single family and duplexes. All other structures are subject to a 3 story limit. This revised ordinance will be included on the November 12 agenda, along with the version approved on October 8.)
  8. Discussion and possible recommendation regarding revision of Dunes & Vegetation Ordinance, Section 19-331 through 19-450 – Ed Dowling
    (Tabled consideration of the latest version of the Dunes and Vegetation Ordinance so that the Planning Board Subcommittee (Patteson, Erwin, Dowling) can more fully explore the alternative approach that was put forth a couple of weeks ago. The Planning Board recommended proceeding with the November 4 evening public hearing in order to receive feedback from the public, and directed staff to present the potential revisions to the audience in a summary form indicating potential changes (rather than citing specific text in the latest draft). The Planning Board Subcommittee will meet again after the November 4 meeting)
  9. Review of Large Retail Store and Shopping Center Standards – Michael Harvey, Benchmark, Inc.
    (Received an overview of 3 alternatives for improving the 8,000 sf special use permit ordinance from Michael Harvey. The Planning Board directed Mr. Harvey to further develop 2 of the 3 alternatives for more discussion at the November Planning Board meeting. We will distribute Mike's work to the Planning Board by November 12 so they have additional time to consider this prior to the November 25 Planning Board meeting.)
  10. Naming ad hoc committee to provide recommendation on amending Sec. 19-74.1 Specifications for construction of outside wall facings of commercial structures.
    (Appointed an ad-hoc subcommittee consisting of Fisher, Patteson, and Erwin to review Section 19.74.1 (building facades, etc.) and make recommendations to clarify the ordinance)
  11. Naming of ad hoc committee to prepare proposed amendment to Section 18, Subdivision Ordinance, that would require recording of final plats within 60 days after approval
    (Appointed Erwin to work with Carol Angus to draft an ordinance requiring final plats to be recorded at the Register of Deeds office within a specified time frame after final Board approval. To be presented to the full Planning Board at a future meeting)
  12. Naming of ad hoc committee to draft an update of the Planning Board Policies and Procedures.
    (Appointed Erikson to draft an update of the Planning Board policies and procedures for consideration by the full Planning Board)
  13. Comments by Members
    (Clarified that meeting minutes will not be verbatim, but will reflect a summary of the pertinent issues discussed, and an official record of the motions, votes, etc.)

    Adjourn

    Carol Angus, Secretary
    Town of Emerald Isle Planning Board

Town of Emerald Isle
Planning Board Minutes
Monday, October 28, 2002 The meeting was called to order at 7:00 P.M. by Chairman Art Daniel.

Members present:  Art Daniel, Anne Erikson, Frank Erwin, Pat Patteson, and newly appointed member, Brad Fischer.  Mr. Dowling was out of town due to illness in the family; Richard Brauns is out of the country.

1.  The minutes of regular meeting of September 23, 2002 were approved as written.

Motion to approve made by Anne Erikson, second by Frank Erwin with unanimous approval in favor.

2.  Introduction of Bradley Fischer, new member – Chairman Daniel read from Mr.  Fischer’s resume´ and welcomed him to the board.

3.  Report from Town Manager – Mr. Frank A. Rush advised the members of a correction on the most recent Supplement 19,  Municipal Code Update for the town.  It will be reflected in Supplement 20, which is forthcoming.  

4.  Report from Inspections Department – James W. Taylor, Chief Building Inspector, was available for  questions after a brief statement on the number of permits written and the value as a result of these permits. 5.  Term of newly elected chairman where Chair can vote.  After being elected at the September meeting, Mr. Daniel had done some research on the proper procedure for Roberts Rules of Order.  Assuming that all the members had read his memo regarding the procedure for the meetings, and there were no objections, he considered himself in accordance with Roberts Rules.  In filling vacancies of an unexpired terms, an officer that has served more than half of the term is considered to have served a full term.  Mr. Almeida, previous chairman, had served eight months, which was more than half his term. An election takes effect immediately and takes possession of that office. This term will run from September 23 and run for one year to September 2003.

There was discussion about the Chair being able to vote in an instance where the vote would change the result. There being no objection to Chairman Daniel’s proposal this procedure will be followed.

6.  Appointment of Parliamentarian – Chairman Daniel appointed Frank Erwin to this position.  
  1. Discussion and possible recommendation regarding the amendment of Section 19-101/102/103 and 106 of the zoning ordinance regarding building heights and additions to definitions Section 19-62 – Mr. Daniel went over the reasoning as to why this amendment is back before the Planning Board. Commissioner Farmer had expressed a concern that the amendment before the commissioners last month could have included commercial structures and wanted the allowance for an attic story only permitted in residential zones. There was concern that the current RMH/RMF zoning might allow commercial structures if redevelopment were to occur. Mr. Daniel had created a new and more simplistic  version to meet the same end.  In all zones before mentioned will be amended to add:     

High Slope Roofs of four units vertical and 12 units horizontal (4:12:)or greater shall be limited to forth (40) feet maximum height as measured from the grade plane to the average height of the highest roof surface. One and two-family dwellings with high slope roofs are limited to three (3) stores plus an attic story; all other buildings with high slope roofs are limited to three (3) stories. The attic story must be accessible by a fixed stairway, must be at least 7 feet in any horizontal direction, must have a habitable floor area of at least 70 square feet, and must have a 7 foot clear height from finished floor to finished ceiling, but not be wider than 50% of the width of the floor below.

Attic story: means any story situated wholly or partly in the roof, so designated, arranged or built; as to be used for storage or habitation. If  an attic which is accessible by a fixed stairway has a 7ft  clear height for greater than 50% of the width of the floor below, then the space shall be considered as a story when determining building height. For purposes of this ordinance, an attic story is permitted only in one and two-family dwellings.

The members felt this approach would achieve the goal and agreed to wording.

Pat Patteson made the motion to recommend approval of these changes to the town board; second by Anne Erikson with unanimous approval.

8.      Discussion and possible recommendation regarding the revision of the Dunes and Vegetation Ordinance, Section 19-331 through 19-450.

Pat Patteson made the motion to table this agenda item due to a more recent submittal of the ordinance that might be considered; especially since there is a workshop with the board of commissioners and planning board on November 04, 2002 at 7:00 PM for the public to make comments about the proposed changes.

            There was a vote taken on the motion to table with unanimous approval.

  1. Review of large retail store and shopping center standards. – Mr. Michael

Harvey, Benchmark, Inc., presented three approaches that could be considered to handle the issue of best of use of commercial property and not relate it to the size of the building(s).  Mr. Harvey’s in depth presentation is attached with these Minutes.

The members discussed the standards that were presented by Mr. Harvey and the most desirable of the three options.  Most consideration was given to options one and  three.

As a result of this discussion Mr. Harvey was asked to give more detail on Option 1 and 3 for the members to consider and have this available by November 12.

Mr. Harvey agreed and will have the material available.

  1. Naming an ad hoc committee to provide recommendation on amending

Section 19-74.1 Specifications for construction of outside wall facings of commercial structures.  Chairman Daniel appointed Pat Patteson, Frank Erwin and Brad Fischer to this committee.

  1. Naming an ad hoc committee to prepare an amendment to Section 18,

Subdivision Ordinance, that would require recording of a final plat within 60 days of approval. – Chairman Daniel appointed Frank Erwin to work with Carol Angus to have this available for the November meeting.

  1. Naming an ad hoc committee to draft an update of the Planning Board

Policy and Procedure.  Chairman Daniel appointed Ms. Anne Erikson to this

Committee.

There being no further business before the board, the meeting was adjourned at 8:25 P.M.

Motion was made by Pat Patteson, second by Brad Fischer with unanimous approval.

 

Respectfully submitted by:

eicarolsign.JPG (2160 bytes) Carol Angus, Secretary
Town of Emerald Isle Planning Board