March 24, 2003 Agenda
March 24, 2003 Minutes

Action Agenda
Town of Emerald Isle
Regular Planning Board Meeting
Monday, March 24, 2003
7:00 PM - Town Hall

Call to Order

Roll Call

  1. Minutes of Regular Meeting February 24, 2003
  2. Minutes of Committee of the Whole Meeting March 10, 2003
  3. Report from Planning Director – Carol Angus
    1. Town Board Meeting March 11, 2003
    2. Land Use Plan Update Steering Committee March 12, 2003
    3. Building Inspections Report for February 2003
    4. Update on necessary changes to Emerald Forest Miniature Golf project
  4. Citizens Comments
    (None)
  5. Rezoning Request for 4.03 acres from B-3 (Commercial) to RMF (Residential Multi-Family) by Randy Campbell, LB Page and Partners; and Larry Spell – John Odom, Prestige Engineering and Randy Campbell
    (Recommended to Town Board for approval by a vote of 3 in favor and 2 opposed)
  6. Bluewater Associates, Commercial Review for additional office space at corner of Mangrove/Reed/Emerald Drives – Sherrell Futral and Woody Warren
    (Return to staff for completion of the concept. Stormwater in place, % natural noted on plat (18% noted on the checklist); any other criteria determined to be addressed by staff)
  7. Large Structure Committee Status Report – Pam Minnick, Mike Harvey
    (Return to committee for specific changes and return to April board)
  8. Recommendation of Auto lots (new and used) to be deleted from Permitted/Special Use Table – Carol Angus, Mike Harvey
    (Unanimous vote to remove from the table
  9. Discussion and Consideration of the Protection of Dunes, Trees, and Vegetation.
    (Consensus was to use the 10', 10',  5' and 5' perimeter setbacks; plus a 35% natural requirement; if setbacks do not meet 35% must be mitigated (vegetated); and to limit impervious coverage to 35%)
  10. Comments from Members

Recess/Adjourn

Town of Emerald Isle
Planning Board Minutes
Regular Meeting
Monday, March 24, 2003
The meeting was called to order at 7:00 PM by Chairman, Art Daniel.  Members present:

Art Daniel, Anne Erikson, Pat Patteson, Ed Dowling, Frank Erwin, Pam Minnick and Jim Craig.

Chairman Daniel asked for a minute of silence and prayer in honor of the military.

Chairman Daniel then welcomed newly appointed member Jim Craig to the members of the board and related some of Mr. Craig’s education and past experience.

1.  Minutes of Regular Meeting of February 24, 2003 were approved, as written.  Motion to approve the minutes was made by Ms. Erikson with unanimous approval in favor of the motion.

2.  Minutes of the Committee as a Whole meeting on March 10, 2003 were approved, as submitted, motion to approve made by Frank Erwin with unanimous approval in favor of the motion.

3. a) Report of Town Board Meeting, March 11, 2003 – Ms. Angus advised that Christina Drive, Osprey Bluff S/D approved one year ago had been accepted into the town street system; and Sunset Harbor Condominium, Lot 6, was given Final Plat approval.

3. b) Land Use Plan Update Steering Committee – Ms. Angus advised that the last meeting of the Land Use Steering Committee was held on March 12, and the agenda and vision statement findings of that meeting are attached to these minutes.

3. c) Building Inspections Report for February, 2003.  There were four new home starts at an estimated value of $1,031,990; total fees received for the department was $12,897.20.

3. d) Update on necessary changes to Emerald Forest Miniature Golf project – Ms. Angus asked that Brad Fischer, Code Enforcement Officer, to update the board on how the situation came about and was resolved regarding some changes that were necessary at this project.

Mr. Fisher advised the board that he had been notified of a matter that had come about that needed immediate attention.  He made a visit to the site and stated that as in some projects when they begin, that things don’t work out as anticipated.  In this instance it had to do with the grades of the property in two areas. The first was where the rest rooms and ticket booth are located at the rear left corner of the property. The most logical solution was that since the owner of the property also owns the adjoining property to allow the slope gently toward the other property and not create a slope that would require retaining walls in that corner.  The other issue of the grade change was at the parking lot area where it meets Reed Drive. The solution reached there was to pipe and cover the ditch on the right-of-way and to berm the actual entry/exit area to contain all the stormwater on the property.  The parking area had to be raised with fill in order to be two feet above the water table. The current stormwater plan would still be in effect and not be compromised by this solution.  This decision was resolved through an on site visit the following day by Artie Dunn, Public Works Supervisor; Carol Angus, Planning Director; Art Daniel, Engineer; Bill Blackman, grading contractor; John McLean, engineer; and developer, Bobby Cook.  The ditch has since been piped and covered and will be landscaped and be more attractive than the open ditch with the water standing in it.

Ms. Minnick was concerned that this plan may create a water problem for Pacific and Mr. Fischer assured her that the problem is now less likely to happen and would accommodate a future access to Hwy 58 for bike trail and pedestrian access.

Mr. Craig asked about the impervious area of the site and was advised that the project exceeds the requirement of 15% natural vegetation as there is no pervious to impervious requirement.

There were no further questions from the board members.

Chairman Daniel asked Mr. Fischer at point he was in relation to pier lengths.  The current ordinance allows 200’ and there are some property owners that need more than 200’ to get to deep water.  Mr. Fischer replied that he had read the CAMA regulations and town requirements and felt that what is in place should serve its purpose.  Should a property owner need to go more than that distance that they should go before the Board of Adjustment for a variance.

Mr. Daniel said that would be fine, but his concern is that a number of piers that have been previously damaged and are still in a  damaged state. There is no ordinance in effect to require that the owners remove or repair the pier.

4. Citizens Comments:  None

5.  Rezoning Request for 4.03 acres from B-3 (Commercial) to RMF(Residential Multi-family) by Randy Campbell, LB Page & Partners and Larry Spell. 

Mr. Campbell reminded the members that he had changed his original request from RMH to RMF to accommodate their request. He has not taken the project very far because he wanted to be sure of the outcome of the rezoning.

Chairman Daniel advised if the request for rezoning were granted, that he had done some calculations and found that if condo project were proposed that there could be a maximum of 32 units on the four acres; 15,000 sq. ft lots would accommodate 11 duplexes or 22 units; 12,500 sq. ft. would allow 14 single family dwellings. 

Mr. Patteson asked Mr. Daniel for a copy of what he had just read to the members.  Chairman Daniel advised that he did not have a copies of that information, that he had formulated it on his own. He said he is trying to get to the point where staff will provide the board all this type of information in their packets and until we get to that point he will continue to do this. What he looks forward to from staff, including the consultant, will present a report of findings. Zoning is a bit different to the extend that he does not think he will get a recommendation from the staff regarding a rezoning application. It is discretionary, but saw no reason why the board cannot get the background information and the reasons for granting or denial of  a request, or the options. He hopes to be able to do this during the transition.  Chairman Daniel said these figures he quoted are not including roads, access, infrastructure, etc.

Mr. Patteson commended Chairman Daniel for the thought put into the information just given, but he thought it would be nice if it had been shared.  Chairman said he did not want to find fault with the staff but sometimes when you ‘go the extra mile’ you get your legs cut off’.  The board countered that that was not the case, that they appreciated his comments.

Mr. Dowling asked that when the minutes are prepared that this be put in quotes and it was agreed to be included in the minutes.

Ms. Angus commented that, what she was doing, was presenting a rezoning request, not taking it any further than that.

Chairman Daniel said that is how things were done in the past.  It is left at the discretion of the board, and he would like to see some background.

Ms. Minnick asked if this request might be in conflict with the Land Use Plan Steering Committee and what it is proposing.  Ms. Erikson said she had also intended to bring this up.

Chairman Daniel then commented that there had been previous discussion that this request may be considered spot zoning from B-3 to RMF because there is no contiguous RMF zoning. If this rezoning were not challenged in 60 days it would be considered a moot issue as to whether it is spot zoning or not. “But, what’s wrong with a little spot zoning?”  He feels residential is better than commercial.  Residential generates less traffic, and there is ample commercial zoning available. He went on to advise that he has a ‘slight’ hangup, is that the 2000 town survey indicated a preference for R-1 over R-2, RMF, or business.  The Land Use Plan (LUP) study seems to be leaning in the same direction.  He also advises that although the ordinance calls for R- and R-2, there is no specific R-1 within the town.  There is no place for just single family dwellings, and to rezone to R-1 gets beyond the scope of the board’s consideration. Does this board need to wait until the LUP can be rewritten to reflect the results of the new plan. That may be available, perhaps, in August.  It is difficult to interpret the present ordinance.

Pat Patteson agreed that the Land Use Plan is a good thought, but the issue is that the new LUP is not available and this rezoning is before them tonight.  He cannot see how this board might anticipate the outcome of the LUP.  He feels this issue should be dealt with what is in force now.

Ms. Erikson said that since there are results from citizens that were made available at the last LUP meeting. She read the results of the five groups within the LUP study that indicated to

  • limit multi-family housing
  • eliminate multi-use zoning
  • limit multi-family developments
  • maintain present ratio of development for commercialization
  • residential and family, no zoning change.
She said that one of the main thrusts of the LUP update is to deal with zoning. It has not been dealt with as yet, but there will be zoning changes as a result of the input from the citizens. She went to the survey results from 698 citizens for Multi-family zoning.

  • 56 encouraged
  • 180 neutral
  • 662 discourage
She said she has no personal feeling in this, but she feels she should represent the LUP, although she does not know what that will be. Zoning will be addressed and she guarantees changes.  She would like to request that a moratorium be placed on any zoning changes.

Ms. Minnick said she did not like that idea.  If Mr. Campbell had applied before the committee began it would have been able to consider and possibly get this change, and now you want him to wait up to a year to be able to do what he wants to do with the property.  Until something in writing from the LUP that this request should be considered.

Chairman Daniel added if the applicant is denied this rezoning, he has to wait one year before he can reapply for rezoning.

Mr. Dowling said he is still opposed to the rezoning there is a gray area, it borders on spot zoning.  He cannot deviate from North Carolina law, it is incumbent of this board and any elected officer, officer of the court or wherever you want to go in the government, based on what we swore to, to faithfully and fully follow the law.  The board still needs an engineered study of traffic.  An engineered study might sway him in his approach. This request is premature.

Chairman Daniel proceeded to give Mr. Dowling a traffic analysis of this property.  If you took 32 condo units would possibly generate 320 vehicles (at 10 vehicles per day per unit. i.e. owner vehicles, service vehicles, UPS/FED EX/ babysitters, etc.) from 6:00 AM to 6:00 PM, and 12 to 15% of that would be at peak hours.  That is insignificant. To throw all those people on Reed Drive on the 4th of July, or during vacation season, you generate traffic because of property. To look at this four acres by itself at 22 duplex units or 14 single family it is not enough impact to be of concern.

Pat Patteson agreed and commented that this property is between developed properties and residential would be a minimal impact on the area.  He went on to say that he did not think that he wanted to live in town that everyone lived in expensive communities and catered to people with money. There needs to be a place for “little” people.  Multi-family housing would allow the “little” people or the “real” people to be able to afford housing. These are the people that work in the surf shops and restaurants that would be using this housing. He feels this would bring a nice diversity to the island.

Ms. Erikson agreed with Mr. Patteson, but felt strongly that the LUP will address this and saw no reason why this cannot wait to see what the study says.

Mr. Patteson said he felt his charge is to voice his opinion not necessarily voice the opinion of 670 people that say he should vote a certain way.  He recommends what he thinks is right for the town as a whole and what he believes in. He did not feel he was appointed to the Planning Board to recommend what 500 to 1000 people wrote in to tell him how to vote.  He is listening to his own conscience, not to surveys.

Ms. Erikson said she listens to her conscience as well, and the entire board was appointed to this board under the same conditions.  Each member has different values, ideas, but each member does vote their conscience.

Chairman Daniel agreed with both parties in this discussion with Ms. Erikson philosophically but in the matter of practicality he is not sure the LUP applies in this instance because we do not have it as a guide.  He sympathizes with the applicant to come in good faith, then modified his request as well to comply with what seemed to be a consensus at that time.

The Chair has the right to vote, and he may or may not vote, but he will entertain a motion.

Pat Patteson made the motion to recommend to the town board that the rezoning request be  approved from B-3 to RMF.  The second was made by Frank Erwin.  Vote was three in favor of the rezoning and two opposed.  Those voting in favor were, Pat Patteson, Frank Erwin, and Pam Minnick; opposed, Anne Erikson and Ed Dowling.  Chairman Daniel did not vote.

6. Bluewater Associates, Commercial Review for additional office space at corner of Reed, Mangrove and Emerald Drives.  Sherrell Futral and Woody Warren were in attendance for this project. 

Chairman Daniel read Section 19-69 Commercial use, motel and hotel review. “All site plans for motels, hotels, and commercial uses and/or additions shall first be reviewed by the planning board and the board of commissioners in order to insure compliance with the requirements of this chapter and the town’s building regulations before a building permit be issued.

Exception: Site plans for additions to existing structures, not exceeding one thousand square feet can be reviewed and approved by the building inspector to insure compliance with building codes, zoning regulations, and any other conditions addressed in this chapter.  The building inspector has the authority to recommend that the site plans not exceeding one thousand square feet be reviewed by the planning board and town board of commissioners if he feels such review is necessary.  Not more than two additions of five hundred square feet or less each, will be added to the original site plan. Subsequent request of more than one hundred square feel will require a review by the planning board and town board.  Additions preceding this amendment shall not be exempt from, when a subsequent request is sought.”  The last sentence meaning that nothing is grandfathered.

In this case, it seems Bluewater had exceeded the square footage limitations allowed by the building permit previously issued under Section 19-69 that square footage was less than 1000 square feet.  It appears the town issued a certificate of occupancy for the addition without having the applicant comply with the stormwater management ordinance and requirements for additional parking. In an effort to correct this violation it appears the town has erred by granting another building permit and certificate of occupancy with floorspace that exceeded the administrative authority allowed by Sec. 19-69.  It appears the Planning Board is being requested to bail everyone out of this dilemma. He then asked Mr. Futral to comment on how this happened.

Mr. Futral said that the original plan showed the roof line of the existing building. When they applied for the permit this was the look they wanted on the new addition.  They did complete the downstairs less than 1000 square feet, initially.  Upstairs was to be retained s storage area and for future use. The inspector inspected the downstairs and upstairs for structural compliance.  Then during the fall and early winter, they were pressured heavily by personnel for more space. They had employees that were sitting on top of each other.  A bad decision was made on their part to go ahead just add sheet rock and carpet use the space.  A visit from the Fire Inspector noted that the upstairs was being used and the town was notified.  Frank Rush called and at that point tried to rectify the problem. To date, the requirements have been met to obtain a Certificate of Occupancy for the upstairs. There is one 500 gallon tank to be installed to bring the stormwater plan up to compliance. It is a drive-over tank and has to be manufactured by custom order. The additional parking will be done as soon as this tank is installed covered and paved over.  The building will then be in total compliance.

Ms. Minnick asked Mr. Futral how a company that does general contracting not know what permit they should have?  Mr. Futral replied that they do know, but during the winter months they were receiving tremendous pressure from the employees needing the space. It was a mistake, looking back he knows he should have gone back through the proper procedures with all the permits in place before he finished the upstairs.  He went on to advise that the structural permits and inspections were done, they had just gone ahead and finished off the inside.

Ms. Erikson asked how the office became so overcrowded if there was no increase in employees.

Mr. Futral said they had not planned efficiently enough to allow enough square footage for all the employees involved, especially when they acquired Sands Realty.  Too little workspace.

Mr. Erwin said he did not understand why this project is before them, they are not a sanctioning board.  Mr. Futral has admitted to ignoring the rules and intentionally defied the ordinance. That is for somebody else to take care of unless the staff tells the board that it can’t prevent this at this point.

Ms. Angus added that if another firm were to ignore the permit process for an expansion project and it has not gone through the board process, someone will come back on the planner and inspections department for letting it happen.  She wants to see the planning board follow due process and ‘jump through all the hoops’ to make that happen.  The ordinance says that commercial review of over 1000 square feet  is to go to the planning board.  The original request was for 997 square feet, and when the upper story was added it far exceed 1,000 square feet to kick in the planning board review. In the future, no matter how large or small the addition might be, the plan will be presented to the Planning Board.

Mr. Harvey then added that this project is before you because the ordinance mandates that this proposed addition has to be reviewed by the planning board in an official capacity.  The punitive measures that staff deals with are double permit fees and advising the proper licensing boards.

Ms. Minnick asked how the penalty of $100.00 per day is calculated according to the ordinance.

Ms. Angus advised that the double building permit and commercial review fees have been paid.

The $100.00/day was not charged because she was not aware of how long the violation had been ongoing.

Chairman Daniel had a question regarding the stormwater plan being revised for this project. The  original plan for 997 square feet had submitted a stormwater plan and it was adequate; however with the subsequent amendment to the stormwater ordinance from 1-1/2” to 2” being contained the entire plan and to be revised and a custom built tank installed to meet the requirement.

Parking space issue was not relative due to the fact no more employees have been added at the time of the first permit; however, when the upstairs was completed Ms. Angus did a calculation of the size of the building and determined that 3 more spaces were needed.  Also, when dealing with a real estate office, a large portion of your regular employees are not there at all times, that they work varied shifts especially over the weekend.  So far no problems with the business have been brought to the attention of the planning department.

Once the violation was noted, a permit was written so that the proper inspections could be done and any building or fire violations might be noted.  There has since been a certificate of compliance issued and all work is in compliance with the building and fire code. 

Ms. Angus said she was not comfortable in having the fire and inspections departments sign off and not follow through with the proper board review.

Chairman Daniel said he felt that a certificate of compliance should not have been issued due to the fact the stormwater plan has not been completed nor has the parking been added since the parking will be over the installed tank.

Mr. Futral advised that the parking spaces may not be delineated as yet, however the employees are parking in this area.

Mr. Dowling asked the percentage of the natural space, it is not noted on the map.  Ms. Angus advised that the natural area runs along Hwy 58 (Emerald Drive) and on the south west corner. The checklist notes 18% natural area.

Mr. Craig asked the ramifications of not having this plan recommended for approval to the town board. Ms. Angus said there are none, in this case, only the doubling of fees, meeting new stormwater regulations, going through this process and answering to the board as to why they did not first obtain proper permits.

Mr. Erwin asked if it would not be normal to rescind the permit if they had not complied?

Ms. Angus said that would ordinarily have been the case, however, after speaking with John Yost, Jim Taylor, Brad Fischer, the Fire Inspector, Dean Griffin, Fire Chief, Wm. Walker, and Mr. Rush.  The point was that there was no safety health or welfare issue at stake. There would be no purpose served to hold up the use of the space.  However, she did not want to encourage this to happen again by any owner or contractor by just double fees, that is an easy way out.

Mr. Harvey, consulting Planner,  interjected that he is the person who said it must happen this way.

When the ordinance is read this is the method that is to be adhered to comply.  The Planning Board has to review it, to approve or not.  If this situation had not occurred, the planning board will still be reviewing this project by ordinance.  This board must recommend favorably or deny. 

Chairman Daniel reiterated that a permit was issued for less than 1,000 sq. ft., completed that, then went into what was to be unoccupied space. As far as the ordinance is concerned there is no timeline so the ordinance kicked in when the second increase in floorspace occurred. This turned it from storage space to habitable space. As the ordinance is written they came once and got a permit, if they came a second time, they had to come to the Planning Board anyway because it exceeded less than 500 sq. ft. twice which is less than 1,000 ft. once.  At any increase of more than 100 sq. ft there had to be further planning board review.

He went on to add that he wanted a more detailed submittal to show that all requirements and conditions have been met. Or, to approve the plan subsequent to the applicant meeting the requirements of the stormwater management. The staff is supposed to review the plan, bring the plan to the planning board with their recommendation. That is what the checklist is all about.

Mr. Futral added that there were some issues at technical review that were to be addressed and one was the vegetation exceeds requirement and they have to install the large tank and pave the parking.

(Some discussion between Chairman Daniel and Mr. Dowling that was inaudible regarding the wording of the  motion.)

The motion was reiterated by the Chairman to refer the matter back to staff for further review and consultation with the applicant. A submittal to be presented at the next planning board meeting. He wants a memorandum for the next meeting that states that all conditions have been met, the checklist is too cumbersome and he does not want to look at it.  He wants the staff to do their “thing” and satisfy all the conditions.

During discussion of motion, Frank Erwin said he had a problem with the applicant occupying the space at this time.

Ms. Angus asked the board to clarify that stormwater and natural area was their concern.  The chairman replied “the whole gamut”. 

The vote was unanimous in favor of returning the submission to the staff to return to the planning board at the first opportunity.

There was discussion between Chairman Daniel and Clint Routson, attorney, and Bill Reist, a resident, from the audience, as to their views on this issue and penalties for violations.

 7. Large Structure Committee Status Report -  Pam Minnick, committee chairman, turned this item over to Mike Harvey, Benchmark, LLC.  Mr. Harvey reiterated how this request had been brought before the board and how the current submission was drafted.  The most prevalent issues being

  • pedestrian access
  • separation between pedestrians and vehicular traffic
  • ensure adequate distance between property lines and  buildings to afford fire and loading lanes
  • possibly adding sprinklers for adequate fire protection or conducting a flow test
  • requiring traffic analysis to be done on all large scale commercial development
    • not to overburden existing roadway traffic problems, and
    • if there is a problem it can be mitigated at the planning stages
  • attempt to afford the town some standards to address on site appearance issues.
There are 19 standards that have to be adhered to in order to develop a large commercial structure.

Mr. Harvey advised there are two distinctions for development, one being a retail shopping center which is “a structure or structures which includes or is designed to include retail, office, restaurant, public assembly, commercial use such as gymnasium with a combined floor area of less than 10,000 square feet on singular or contiguous lots” .  If your project is under 10,000 sq. ft. the standards do not apply to these 19 standards.  

The Community regional shopping centers, should only be permitted in the B-3 zoning district, as that is the only place there is any land size to accommodate the building.  B-1 and B-2 is totally insignificant for this type of development and is meant to encourage and support smaller businesses.

He also advised that it is recommended that all new business in any commercial zoning be required to provide sidewalks.  This goes in hand with the Land Use Plan and the Hwy 58 Committee recom-mendations.  This should make the commercial district more pedestrian friendly.

Chairman Daniel asked that (#3) solid, vegetated or opaque dumpster screening be added, since the proposal does not specify that it be solid or opaque.  Mr. Patteson added that the standards say it must be screened and that when the actual review of the project by the planning board it will be determined whether the applicant is in compliance. 

Mr. Harvey said developers may want a solid walled cover that will have vegetation around it.

Ms. Minnick said she did not want to dictate to an applicant what had to be done and would rather work with them and find other amiable solutions for each instance.

Mr. Craig said he felt there is too much discussion about too much detail and if you just said “acceptable screening” and the board would have to approve.  Mr. Daniel said that was fine, but will come back to haunt you someday.

Mr. Harvey asked if the following would be acceptable and it was found to be suitable.

 

Screened dumpsters shall be provided to a minimum standard as follows: 

            A solid wood fence

            A solid masonry wall not to exceed 6’ in height

            Vegetative buffer that must be planted at height of 6’ at time of CO

Also, to correct the name Emerald Isle Water Dept. #(9) should be changed to Bogue Bank Water Corp.

Standard #11 regarding traffic analysis was Chairman Daniel’s most significant concern.  He suggested that it be added to include a traffic level “c”.  I-40 being an A, Hwy 24 being a B.

Mr. Harvey said that not every road according to DOT, has to be developed to a traffic level “c” roadway. The ordinance says you cannot have access to any site unless it is a state maintained or town recognized roadway. It should be adequately covered in this text.  This should avoid the issue of cars backing on to a street and using the street as a driveway such as at CVS.

Chairman Daniel said that it may be but he doesn’t understand it.

Chairman Daniel said he had not looked at the traffic manual recently; but the “c” level would end up with traffic signals and be able to travel through a signal green interval with only one stop and not have to wait for it to cycle and recycle through several light changes such as at Cape Carteret.  It gets to a “d” level on holidays and an “f” means failed like Coast Guard Road and Emerald Drive on 4th of July.  A “c” means a reasonable level of service.  We have an overcrowded condition on Hwy 58 already, and do not want to deal with “d” levels as a result of development.

Ms. Minnick asked how a “c” level could be maintained on a high peak traffic day if the roads are already at a “c”, we could not make it better?  Chairman Daniel said that particular facility would have to maintain a “c” level. He went on to explain further levels of service and how they are determined.  A new traffic analysis may show a level “d” and we don’t want it to go to failing.  They may have to put in a multi-lane access point, or traffic signal and to bear the expense at that location.  The plan would be to leave the congestion on the facility and leave the roadway alone.

Mr. Craig asked if there is some way to get through these details and come up with a suitable statement without such detail.

Mr. Harvey said if the board is so inclined to direct that the committee look at this and consider adding language for a “c” level recommendation, then that is what will be done.

Mr. Dowling agreed to this statement by Mr. Harvey.

Ms. Minnick, chairman of the committee, disagreed advising that the planning consultant and the chairman of the planning board do not agree.  Mr. Daniel replied that was true, that Mr. Harvey is a planning consultant, and he (Mr. Daniel) is an engineer.

Chairman Daniel then went on to item #16 regarding the design of the sidewalk and coming up with something between at least 4 and less than 6 feet.  He wanted to know the criteria of the width of the sidewalk.  Mr. Harvey replied that DOT requires between 4 and 6 feet.

Chairman Daniel advised that if you combine walkway and bicycle path, you need a different width.

Mr. Harvey said he recommends the 6’ width, with rationale to take into account the different physical features that may be present, for example the presence of a culvert, drainage, etc or the lack of adequate spacing to allow 6’ sidewalk and avoid a variance situation.  This would allow some flexibility to allow the sidewalk and any features that preclude a 6’ sidewalk.

Mr. Patteson said the board is losing sight of the fact this is a sidewalk, not a bike path, to his understanding.  Chairman Daniel disagreed, that it says “shall provide pedestrian sidewalk along the right-of-way”, whose ROW are we discussing?  Mr. Patteson suggested, to reduce it to four feet and just have that width throughout town.

Mr. Clint Routson added, from the audience, that you want vegetation to be retained, then you ask for sidewalks, which makes more impervious area.  Mr. Harvey added you must balance the need for vegetation within the ROW but to provide adequate pedestrian access through the public ROW which is why it is there in the first place.

Chairman Daniel then said that he recommended reduction to four feet.

Mr. Craig defined a ‘pedestrian’ as people on foot, so bicycles should not be on a pedestrian walk.

Mr. Harvey said that is one reason they have used that term ‘pedestrian’ throughout the ordinance to give it some distinction.

Chairman Daniel then asked, of Mr. Harvey, how much trouble it would be to contact traffic engineering division of highways with the DOT in Raleigh and get their input on the level of service type of service for roadways involved in a major shopping center?

Mr. Harvey responded that he contacts New Bern, if that is the recommendation from the Planning Board.

Chairman Daniel responded that New Bern is not high enough.  Mr. Harvey replied that New Bern engineer is who he deals with.  That is where he goes first.

Chairman Daniel said he has been through all that before, there are many levels of bureaucracy and the field guy doesn’t know what is going on the central office. Central office has policy. He is not going to downgrade the division traffic engineer, he’s got six of those.  Chairman Daniel made a specific request that Mr. Harvey contact the Raleigh office and how much trouble would it be.  Mr. Harvey replied that it would be no trouble to contact Raleigh, but he was going to contact the New Bern engineer to get some information. If the chairman wants the planning consultant to contact the lead engineer in Raleigh, he will do so.

8.  Recommendation of Auto lots (new and used) to be deleted from Permitted/Special Use Table – Chairman Daniel advised the members that the town attorney had advised that a lawful business cannot be banned, but must be reasonably controlled by location, etc.  He then called on Frank Erwin for his advice.

Mr. Erwin said the board should proceed with the ordinance as it is written.

Mr. Harvey said that he had advised Ms. Angus that the town is under no mandate to allow any use that it feels is unacceptable in some cases referring back to the Land Use Plan, or the need in the community. Just because one place authorizes a use does not mean that Emerald Isle must allow it. If you do not believe this use will benefit your community, or aid in development, you are under no mandate to allow it.  Since there are no auto lots to date, he disagrees with Mr. Taylor, and said it is up to the boards.

Pat Patteson made the motion that the recommendation be made to the town board to delete auto lots (new and used) from the permitted use table; second by Pam Minnick Frank.  Discussion from Frank Erwin requested that more input back from the town attorney.  Mr. Harvey  said he respects the town attorney’s (Derek Taylor) opinion, however, he disagrees with that opinion.  Ms. Angus said she felt Mr. Taylor may have been concerned about a non conformity being created with an existing auto lot; this is not the case as there are no existing auto lots.

Unanimous vote in favor of the motion to delete auto lots from the permitted use table.

9. Discussion and consideration of the protection of dunes, trees and vegetation.

Chairman Daniel conducted an in depth discussion of the advantages of the “beard” or “fringe” to be left in the natural state on each remaining parcel of undeveloped property.  The board continued the discussion of the amount of fringe to be implemented that would best attain the goal of vegetation on the sites.  The final consensus of the board was to set 5 feet on the sides and 10 feet on the front and rear of each lot to remain in it’s natural state; if this measurement does not equate to 35% of the square footage of the property the additional square footage must be designated on the plat to meet at least 35% of the lot to remain natural.  The septic areas will no longer be counted in the natural area.  There was also some discussion to limit impervious area to 35% of the lot or parcel.

This subject was to be brought back before the Planning Board for the April meeting for further discussion and in put from any interested parties.

10.  Comments from Members - None

Meeting was adjourned at 10:40 P.M.

Respectfully submitted:

Carol Angus, Secretary
Planning Director

Emerald Isle CAMA LUP

Natural Systems

Summary of Findings

 

The Natural Systems Analysis section of the plan describes the town’s natural features and assesses their capabilities and limitations for development and it describes the “physical state” of the town’s natural environment.  CAMA rules require maps of several features and an assessment of water quality, natural hazards, and natural resources. 

 

Areas of Environmental Concern

 

1.       Emerald Isle has two classes of AECs: Estuarine and Ocean System and the Ocean Hazard System.

A.         Estuarine system

(1)    Estuarine waters include Bogue Sound, and its tributary Archer Creek, the Intracoastal Waterway, the White Oak River and Bogue Inlet, and the Atlantic Ocean.  These estuaries are among the most productive natural systems in the State.  Locally, they support the region’s valuable commercial and sport fisheries, which include estuary dependent species such as menhaden, flounder, shrimp, crab, and oysters.  In addition, the estuary defines the beauty of Emerald Isle and makes it a great place to live and visit.

§         The use classification of all sound and inlet waters adjacent to the town is SA, which means their highest and best use is shellfish harvesting.

§         Waters of Bogue Sound have supplemental designation of Outstanding Resource Water (ORW), which means that the waters have outstanding fishery, recreation, scenic, wildlife, and/or ecological and scientific values.  ORWs and adjacent watersheds have special development and discharge rules.

§         The White Oak River at Bogue Inlet has a supplemental class of High Quality Water (HQW), which means that the water is excellent based on state chemical and biological sampling.  The intent of the designation is to prevent degradation of water quality below current levels from both point and non-point sources.  HQWs also have specific development and discharge rules.

§         Water quality in Bogue Sound and Bogue Inlet is good. The Division of Water Quality (DWQ) rates them as fully supporting for aquatic life and secondary recreation and primary recreation; partially supporting for fish consumption; and either partially supporting or non-supporting for shellfish harvesting.  Shellfish harvesting is closed in two areas adjacent to Emerald Isle.  Archer Creek, a 18-acre tributary of Bogue Sound, is closed.  A 2.2-acre area adjacent to Island Harbor Marina is also closed.

(2)    The estuarine shoreline, which is a band of contiguous upland area, is an element of the estuary system due to its close association with the adjacent estuarine waters.  For non-ORW waters, the estuarine shoreline extends landward 75 feet from mean or normal high water.  For ORW waters, the distance is 575 feet.

§         The ORW estuarine shoreline applies to virtually all non-ocean shorelines in Emerald Isle. The length of the estuarine shoreline is approximately 14 miles.  Generally, development in this area may not weaken natural barriers to erosion, must have limited hard surfaces, and must take steps to prevent pollution of the estuary by sedimentation and runoff. 

§         The ORW shoreline has additional requirements and limits: no more than 25% ”built upon area” is permitted on land within the ORW estuarine shoreline; a buffer of 30 feet is required; and no stormwater collection system is allowed.

(3)    Coastal wetlands, which are “any salt marsh or other marsh subject to regular or occasional flooding by tides, including wind tides…” , perform a variety of valuable functions. 

§         Emerald Isle has three significant concentrations of coastal wetlands: (1) approximately 300 acres located north of Coast Guard Rd. between Channel Dr. and the bridge; (2) approximately 70 acres located along Archer Creek and Bogue Sound between Maritime Forest Dr. and Old Cove Rd.; and (3) approximately 20 acres along Bogue Sound from Paxon Dr. to Georgia Street Extension.

§         Development in these areas is subject to CAMA development permits.  The highest priority is given to conservation; second priority is given to water-dependent uses that require access and that cannot be located elsewhere.

(4)    Public trust waters include all of the town’s estuarine waters and their tributaries, including the canal at Harbor Drive, and the Atlantic Ocean. The key management principle for public trust waters is to maintain their accessibility to the public.

B.          Ocean Hazard System ¾ Development within this area must be landward of an erosion setback line and it must protect the frontal dune system.  In addition, there are special rules that apply to development within inlet hazard areas.  These include a development density of no more than one residential or commercial unit per 15,000 square feet; no multi-family structures with more than 4 units; and no commercial structures greater than 5,000 square feet.  In all ocean hazard areas, growth-inducing public facilities, such as water and sewer, are strongly discouraged.

(1)    Ocean erodible area is the area along the beach strand where there is a significant risk of excessive beach erosion and significant shoreline fluctuation due to natural processes such as hurricanes and tropical storms.  Generally, the landward boundary of this area is described as 120 feet or 60 times the established erosion rate, whichever is greater, landward of the first line of stable natural vegetation – this is called the recession line.

(2)    High hazard flood area covers lands subject to flooding, high waves and heavy water currents during a major storm.  Development in these areas is subject to the same setbacks as described for the ocean erodible area.  However, the setback is doubled for any multifamily residential or non-residential structure of more than 5,000 square feet.

(3)    Inlet hazard area covers the land next to Bogue Inlet.  The Inlet Hazard Area extends inland sufficient distance to encompass the area where the State reasonably expects the inlet to migrate.

 

Soils

 

According to information from the Carteret County Soils Survey, the soils in Emerald Isle limit the type and density of development that is possible without using an alternative to the septic tank.  The survey rates all of the soils as having “severe” limitations for septic tanks.  There are four different limitations:

-        Poor filter

-        Poor filter and excessive slope

-        Subject to flooding and poor filter

-        Wet and poor filter


 

Natural and Manmade Hazards

 

1.       Flood hazards

A.         The 100-year flood plain is the accepted benchmark for defining flood hazard.  In Emerald Isle, it is mapped in two classifications:  the AE zones are areas where there is a 1% chance of flooding in any year and the VE zones where there is a 1% chance of flooding with wave action hazard.

B.          The AE zone touches approximately 1,500 land parcels, 1,015 of which have structures.

C.         The VE zone touches approximately 700 land parcels, 600 of which have structures.

2.       Storm surge ¾ Extensive areas of Emerald Isle are vulnerable to the storm surge hazards associated with hurricane level storms.  Depending on the level or severity of the storm, as much as 90% of the town’s land area may be impacted.

A.         Category 1 to 2 storms – beachfront and sound front areas; Archers Creek and the low lying areas extending west; and the inter-dune areas on the west end.

B.          Category 3 storms – the areas described above plus an extensive area at the west end and in the marina area.

C.         Category 4 to 5 storms – except for the high dune line that forms the spine of the island and a few other isolated high spots, virtually the entire town is impacted.

D.         The following table shows the approximate extent of the impact of the various storm levels:

 

Storm level

Approximate Cumulative Percent of Land Area Impacted

1 to 2

40

3

67

4 to 5

90

 

3.       Bogue Field hazards ¾ Noise and accident potential zones associated with flight operations at Bogue Field impact a significant area of the town.  Approximately 1,000 parcels with structures are impacted by the accident potential zones and 1,500 parcels with structures are impacted by noise zones. The Eastern NC Joint Land Use Study contains land use recommendations for land impacted by APZs and noise attenuation guidelines.

 

Non-Coastal Wetlands

 

1.       The U. S. Army Corps of Engineers defines wetlands as “those areas that are inundated or saturated by surface or ground water at a frequency and duration to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions.”

2.       Emerald Isle has three types of non-coastal wetlands that total approximately 150 acres.  The following table shows these wetland types:

 

Wetland Type

 

Freshwater marsh

 

Maritime forest

(May be intact, cut-over, or cleared)

Pine flats

(May be intact, cut-over, or cleared)

 

Fragile Areas

 

1.       Fragile areas are not AECs but are “sensitive areas that could be damaged or destroyed easily by inappropriate or poorly planned development.”

2.       Inventory of fragile areas in Emerald Isle includes three types:  Natural Heritage Areas as identified by the Natural Heritage Program in the NC Department of Environment and Natural Resources; protected lands that are controlled by the State or subject to easements or covenants that limit development; and maritime forests that are intact.

 

Environmental Composite

 

1.       The environmental composite combines the town’s environmental features to provide a guide to their limitations and opportunities for development.

2.       Three classes of land are involved:

A.         Class I – land containing only minimal hazards and limitations that may be addressed by commonly accepted land planning and development practices;

B.          Class II – land containing development hazards and limitations that may be addressed by methods such as restrictions on types of land uses; special site planning; or the provision of public services; and

C.         Class III – land containing serious hazards for development or lands where the impact of development may cause serious damage to the functions of natural systems.

3.       The following table illustrates the features in each class:

 

Composite Natural Features

 

Cls. I

Cls. II

Cls. III

Wetlands

 

 

 

Coastal wetlands

 

 

ü

Non-coastal, exceptional or substantial significance

 

 

ü

Non-coastal, beneficial

 

ü

 

Estuarine waters

 

 

ü

Estuarine shoreline

 

ü

 

Soil limitations (septic)

 

 

 

Slight to moderate

ü

 

 

Severe

 

 

ü

Hazards

 

 

 

In 100-year flood (includes ocean hazard AECs)

 

ü

 

In storm surge area

 

ü

 

Water quality

 

 

 

ORW watersheds

 

ü

 

HQW watersheds

 

ü

 

Wellhead protection areas

 

ü

 

Water supply protection watersheds

 

ü

 

Fragile areas and resources

 

 

 

Natural heritage areas

 

ü

 

Maritime forests

 

ü

 

Protected open space

 

 

ü

 

Summary Environmental Conditions

 

This section of the plan provides a summary assessment of the three priority environmental conditions or features and describes their limitations or opportunities for development.  These priority conditions include water quality, natural hazards, and natural resources.

 

1.       Water quality

A.         White Oak River Basinwide Water Quality Plan shows waters adjacent to Emerald Isle as fully supporting for aquatic life and primary and secondary recreation; partially supporting for fish consumption; and partially or non-supporting for shellfish harvesting.  These use ratings indicate that water quality is good.

B.          Archers Creek (18 acres) and an area surrounding Island Harbor Marina (2 acres) are closed to shellfishing.  The marina area is closed by statute.

C.         Temporary shellfish closures are not a significant issue.  According to most recent Sanitary Survey, temporary closures are associated with high rainfall events or pre-emptive closures before hurricanes.

D.         Sanitary Survey identifies five storm drains in Emerald Isle that are sources of pollution.

E.          Division of Water Quality says fecal coliform is major cause of pollution in Emerald Isle waters.  Bacterial contamination tied to non-point source pollution from stormwater.

2.       Natural hazards

A.         Beach erosion

(1)    The estimated historical erosion rate for most of the Emerald Isle ocean beach is 2 feet per year.  Immediately after Hurricane Floyd in 1999, the Town’s ocean beach experienced significant recession. 

(2)    After the storm, the Town estimated that 156 single-family structures, 36 condominiums, and 17 mobile home lots were endangered and that 90% of the ocean front structures received significant damage.

(3)    Nourishment project underway.

§         “Eastern Phase” will be constructed in 2003 and encompasses the first 5.8 miles of beachfront heading west form the Indian Beach/Emerald Isle town boundary. 

§         The “Western Phase” may entail the realignment of Bogue Inlet (please see description below) and the use of the shoal material dredged during this realignment project for restoration of approximately 3.7 miles of shoreline extending from the terminus of the eastern phase westward towards Bogue Inlet.  The western phase is tentatively scheduled to be constructed in 2003-04. 

(4)    The Town expects that sand placed on the beach will be effective for 10 years.  Plans anticipate approval of a Federal project at the end of that period.

B.          Bogue Inlet migration

(1)    Estimates place the inlet migration rate at 110 ft./year to the east.

(2)    Between 1996 and 2001, the main channel of Bogue Inlet encroached on the western shoreline of Emerald Isle to the point that one house has been abandoned and several more are threatened.  Property owners installed sandbags for emergency protection.  

(3)    Erosion destroyed nesting habitat for endangered birds and impacted a valuable recreation asset for the Town’s residents and visitors.

(4)    EIS underway for project to shift inlet west and use majority of dredge spoil for nourishment of “western” beach.  Planned completion date for entire project is Spring 2004.

(5)    Permit for project may require additional access facilities.

C.         Repetitive losses

(1)    There are 86 locations that have sustained repetitive losses from floods.  90% of these locations are west of Hwy 58.

(2)    Town’s Hazard Mitigation Plan contains measures to address repetitive losses.  These include:

§         Property owner information – each year provide property owners within repetitive loss areas with information about measures that they can take to reduce or eliminate losses;

§         Development management

-                    Strict setback, height, and open space requirements for oceanfront motels and condominiums.

-                    Larger lot sizes for single family and duplex structures on the oceanfront.

-                    Strict limits on the amount of impervious surfaces within the oceanfront zoning districts, thus reducing the amount of real property at risk.

-                    Limiting businesses allowed on the oceanfront to fishing piers, motels, restaurants, and r.v. parks as a Special Use.

D.         Natural resources ¾ There are 51 acres of intact maritime forest in Emerald Isle.  Inappropriate development can destroy this resource.  Regional and site-level strategies can preserve some of the important characteristics of maritime forests.

§         Protect the understory vegetation;

§         Leave oceanfront edge intact;

§         Clear only as much vegetation as necessary for buildings and roads;

§         Site buildings below dunes and tree canopy lines;

§         Focus on leaving contiguous areas intact;

§         Use septic systems that require minimal clearing;

§         Plant native trees and shrubs to encourage preservation and restoration of the canopy;

§         Take steps to reduce salt spray on windward edge;

§         Preserve individual trees by pruning, watering, and fertilizing.

 

Emerald Isle CAMA LUP

Population, Housing, and Economy

Summary of Findings

 

Population

 

1.       Permanent Population

A.         Permanent population increased by more than 40% between 1990 and 2000.  The 1990 population was 2,434, and the 2000 population was 3,488.

B.          Emerald Isle’s share of total county population increased significantly over past 2 decades.  In 1980 it was 2.1%; in 2000 it was 5.9%.

C.         Current population estimate

(1)    Estimated January 2003 population is 3,700.

(2)    Estimate based on extrapolation of official state estimates and building permit trends.

2.       Seasonal population

A.         2003 estimate of seasonal population is 36,100.  This estimate is for the busiest day of the tourist season.

B.          Estimate based on average number of visitors and non-resident property owners at motel/hotels, campsites, boat slips, and private rental units.

3.       Peak population ¾ 2003 estimate for peak population, which is the total of permanent and seasonal population, is 39,800.  The following table shows the components of the estimate.

 

2003 Population Estimate

 

Estimated permanent population

         3,700

Estimated seasonal population

36,100

 

Estimated peak population

       39,800

                                  Source: WBFI

 

4.       Population Characteristics

A.         The percentage of persons in the age 65+ group increased significantly between 1990 and 2000.  The percentage of population in this age group is almost double that of Carteret County.  This change supports anecdotal information regarding retirement trends in Emerald Isle.

B.          Emerald Isle residents have higher incomes than the county as a whole.  The median household income for Emerald Isle is $53,274; for Carteret County, the median is $38,344.  Poverty statistics are similar – 10.7% for the county and 2.7% for Emerald Isle.

 

Housing

 

1.       Between 1990 and 2000, Emerald Isle added 1,443 housing units, bringing the total 6,017 units.  For perspective, this is an average of 2.8 houses completed each week during the 10-year period.

2.       Decade of the 90s brought significant shift in the types of units.  In 1990, the Census classified 45% of total units as single-family; in 2000, it classified nearly 60% of units as single-family.

3.       The 2000 Census classified 31.2% of total units as permanent housing.  This is a decline from 1990, but the 1990 Census may have understated the number of seasonal units.

4.       Between the 2000 Census and January 2003, the town added approximately 248 units to its housing stock, bringing the total to approximately 6,300 (rounded).   The following table provides details on estimates of the current number and types of units.

 

 

 

2003 Housing Stock Estimates

 

2000

Percent of Total

Est. Units Added, 2000-2002a

Estimated Housing Stock, 12/30/02

Rounded

Total housing units

          6,017

 NA

248

            6,265

         6,300

Permanent housing units

          1,877

31.2%

77

            1,954

         2,000

Occupied

          1,644

87.6%

--

            1,720

         1,700

Vacant

214

11.4%

--

--

--

Owner units

          1,318

80.2%

--

            1,379

         1,400

Renter units

             326

19.8%

--

               341

            300

Seasonal units

          4,140

68.8%

171

            4,311

         4,300

Other units

               19

0.3%

NA

NA

--

      Source: 2000 Census; Town of Emerald Isle; WBFI

 

5.       Mapping of building permit locations indicates that the bulk of the new housing units are located in the western area of the town.

 

Economy

 

1.       Between 1990 and 2000, the number of employed residents increased from 1,153 to 1,525.  Changes in reporting formats make direct comparisons by industry difficult.  However in 2000, the following were the dominant employers:

 

            Industry            Employment Share

            Education, health, and social services            20%

            Retail trade             13%

            Finance, insurance, real estate,

                            rental and leasing                13%

            Construction                  11%

 

2.       Retail trade remains a dominant employer, but between 1990 and 2000 there was sharp decline in percent of persons employed in this sector ¾ 23% in 1990 to 13% in 2000.  This decline offset by increases in construction and the finance-real estate sectors.

3.       In 2000, 54% of Emerald Isle workers commuted outside Carteret County for work.

 

Population Projections

 

1.       Permanent population ¾ Accurate long-range population projections for small areas like Emerald Isle are difficult.  The most reliable approach is to base the forecasts on more accurate projections for larger areas.  Therefore, Emerald Isle’s permanent population projection is based on an estimate of the Town’s share of Carteret County’s population projection.  Projections for the county are available from the NC State Data Center.

 

The following table shows the 20-year projection.  The projection assumes that the Town’s share of the county population will continue to increase slightly through 20-year period.

 

Emerald Isle Permanent Population Projections

2003-2023

Projection Year

Projected Carteret County Population

Projected Emerald Isle Population

2008

63,493

3,900

2013

65,729

4,400

2018

67,646

4,800

2023

69,104

5,300

2003-2023

Population Growth

--

1,600

 

2.       Seasonal population

A.The ratio of seasonal population to permanent population is used as a tool to forecast seasonal population.  For Emerald Isle, the following ratios were assumed:

 

                                            Seasonal to Permanent

                                                2003-08                        9.5:1

                                                2009-13                9:1

                                                2014-18                        8.5:1

                                                2019-23                8:1

 

B. These ratios indicate an increase in seasonal population from 36,100 in 2003 to 42,400 in 2023. 

3.       Peak population ¾ The following table shows projected permanent, seasonal, and peak population.

2008-2023 Population Projections

Year

Permanent Population

Seasonal Population

Peak Population

(rounded)

2008

3,900

37,050

41,000

2013

4,400

39,600

44,000

2018

4,800

40,800

46,000

2023

5,300

42,400

48,000

2003-2023

Peak Population Growth

1,600

6,300

7,900

 

Holding Capacity

 

Emerald Isle currently has an estimated 1,000 vacant building lots and 177 acres of vacant land parcels that are zoned residential.  These vacant lots and parcels will yield approximately 1,400 to 1,500 housing units, which is just enough to accommodate the projected population.  The amount of land suited for development is limited in Emerald Isle.  Therefore, providing housing and other support development to serve even the anticipated population at the end of the 20-year period may require consideration of redeveloping some areas in addition to the traditional development patterns for the town.  (Vacant land is discussed in a separate section on the existing land use.)