Advisory Committee Bylaws
Name & Purpose
Section 1. The name of this organization shall be the Emerald Isle Bicycle and Pedestrian Advisory Committee. This Committee was established by the Town Board of Commissioners in September 2003. (Amended August 2019)
Section 2. The purpose and scope of the activities of this Committee shall be the following: To advocate for programs that promote biking and walking and projects that provide safe and convenient facilities for bicyclists and pedestrians in Emerald Isle including the recommendations of the Highway 58 Corridor report. To form a visible, vocal and effective coalition of pedestrian and bicycle advocates. To support bicycle and pedestrian friendly legislation. To develop and implement bicycle and pedestrian safety education programs for bicyclists, pedestrians and drivers of motor vehicles. To advocate for bicycle and pedestrian friendly facilities throughout Emerald Isle including bicycle lanes and walkways and to promote livable communities and lifestyles by offering alternatives to automobile dependence.
Section 3. The duties of the Committee are to represent the interests of bicyclists and pedestrians, provide the information to the public about biking and walking including plans, programs and proposed projects, solicit input and ideas from the public concerning specific proposed projects and overall bicycle and pedestrian plans and programs, adopt guidelines for pursuing a safer environment for walking and bicycling, prioritize bicycle and pedestrian facility projects, provide detailed design recommendations for new facilities, provide recommendations for the use and operation of bicycle and pedestrian facilities, serve as a liaison with livable community advocates and public health agencies and advise the Parks and Recreation Director, Town Manager and Board of Commissioners on subjects pertaining to bicyclists and pedestrians in Emerald Isle
Section 1. The Committee shall be made up of a cross-section of Emerald Isle citizens or representatives of Emerald Isle businesses with a strong commitment to the community. Effective January 1, 2005, membership of the Emerald Isle Bicycle and Pedestrian Advisory Committee shall consist of nine (9) members; appointed by the Town Board of Commissioners
Section 2. All members of this Committee shall serve a two-year term, beginning January 1 and terminating December 31 of the second calendar year or at the pleasure of the Board of Commissioners.
Section 3. Any member who misses four (4) meetings in a calendar year shall become ineligible to continue serving on the Committee, at which time the Chairman of the Committee shall notify the Town Board about the member's ineligibility. The Town Board will appoint a replacement member or may reappoint the member who has become ineligible due to extenuating circumstances. Any member may nullify one absence per calendar year by his or her attendance at one (1) subcommittee meeting or other appointed service on behalf of the Committee.
Section 1. The regular meeting of the membership of the Committee shall be held on the third Wednesday of each month at 9 am at the Emerald Isle Community Center or other designated and advertised location deemed by the consensus of the Committee during the months of September through May.
Section 2. A majority of the appointed members of the Committee shall constitute a quorum for the transaction of any business at any regular meeting of the Committee. In the absence of a quorum at any regularly scheduled meeting, the members present shall function as a full subcommittee, electing an interim chair, if necessary. If the number of members present is 1/3 or greater of the full Committee, the agenda for the meeting will be followed and any recommendations of this full subcommittee shall be presented to the Committee at the next regularly scheduled meeting. If the number present is less than 1/3, the members may, if they wish, vote to follow the agenda or postpone the agenda to the next regular meeting.
Section 3. Only the appointed members shall be entitled to vote at any meeting of the Committee.
Section 1. The members of the Committee shall elect from their own membership the following offices at the February meeting: A: Chairman B: Vice-Chairman
Section 2. The terms of office for all officers shall be one year beginning at the first regular Committee meeting of the year and terminating at the last regular Committee meeting of the year, or until their successors are elected at the next regular meeting of the Committee.
Section 3. Any officer may be re-elected for the same office.
Section 4. A vacancy in any office may be filled by the Committee at any regular meeting.
The Chairman shall preside at all meetings of the Committee and conduct all meetings of the Committee. He or she shall forward action taken by the Committee to the Board of Commissioners for whatever action the Board deems appropriate. The Chairman shall appoint subcommittees as appropriate and deemed necessary by the Committee, and notify the Board of such appointments.
In absence of the Chairman or in the event of his or her inability to act, the Vice-Chairman shall exercise all powers and duties of the Chairman.
In the absence of both the Chairman and the Vice-Chairman at any regularly scheduled meeting, the Committee members present shall elect another member to function during such meeting as the Interim Chairman.
Section 1. These bylaws may be amended by the two-thirds vote of the membership present and voting at any regular meeting of the Committee after notice of such proposals for an amendment has been given to all members as provided in these bylaws. All such amendments shall be subject to approval by the Board of Commissioners.
Section 2. Notice of any proposed amendment shall be submitted in writing to all members of the Committee not less than thirty (30) days prior to the meeting at which such amendments are to be considered.
Rules of Procedure
Section 1. All meetings of the Committee shall be conducted in an informal manner unless otherwise specified in these bylaws.
Section 2. Agenda items are to be determined by priorities as set by the full Committee. All requests from the Board of Commissioners will be honored.
Rights & Privileges
Section 1. No individual member shall possess any right, interest, or privilege, which may be transferable by that member or which shall continue in any manner if the membership of such individual member ceases.