Action Agenda 
REGULAR MEETING OF THE EMERALD ISLE 
BOARD OF COMMISSIONERS 
TUESDAY, DECEMBER 10, 2002 
7:00 PM - EMERALD ISLE TOWN HALL

1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Special Presentation to Bob Conrad, Retiring Public Works Director
5. Adoption of Agenda 
   (Approved 5-0)
6. Public Announcements
7. Consent Agenda
   1. Minutes of Regular Meeting – November 12, 2002
   2. Minutes of Special Meeting – November 4, 2002
   3. Tax Refunds / Releases
   4. Amendment to Personnel Policy Regarding Town Holidays
   5. Budget Amendment - Wellness Program
   6. Budget Amendment – FEMA Debris
   7. Resolution Accepting CAMA Grants for Reconstruction of Lee Street and Seagull Drive Walkways
   8. Budget Amendment – CAMA Grants
   (Approved 5-0)
8. Public Comment
9. Eastern Phase Beach Nourishment Project
   1. Weeks Marine’s Request to Utilize Pipeline (Cutter-head) Dredge at 6 ft. Depth in Additional Areas 
      (Item (a) opposed 3-2 vote - Against Farmer, Marks, Eckhardt, For McElraft, Messer)
   2. Resolution Authorizing Purchase of Dune Plantings
   3. Resolution Authorizing Contract Amendment for Dredge Monitoring Equipment
   (Items b & c approved 5-0)
10. Coast Guard Road Storm Water Project
    1. Resolution Authorizing Award of Design Contract to Moffatt & Nichol Engineers
    2. Capital Project Ordinance Amendment
    (Approved 3-2 vote - For McElraft, Messer, Marks, Against Farmer, Eckhardt)
11. Ordinance Amending Chapter 19 – Zoning - Dunes and Vegetation
    1. Public Hearing
    2. Consideration of Ordinance
    (No action)
12. Final Plat – Sunset Harbor #5 
    (Approved 5-0)
13. Consideration - Ordinance Amending Chapter 5 – Beach and Shore Regulations – Regarding Horses on the Beach 
    (Tabled)
14. Consideration - Ordinance Amending Chapter 8 – Fire Prevention and Protection – Prohibiting Burning in the Town Limits 
    (Approved 5-0)
15. Discussion - Ordinance Amending Chapter 19 – Zoning - Regarding Building Offsets and Roof Lines 
    (Scheduled for Public Hearing at January meeting)
16. Appointment – Board of Adjustment Alternate #2 
    (Jerry Smith)
17. Comments from Town Clerk, Town Attorney, and Town Manager
18. Comments from Board of Commissioners and Mayor
19. Adjourn

Action Agenda
Town of Emerald Isle 
Regular Planning Board Meeting 
Monday, November 25, 2002  
7:00 P.M. - Town Hall

Call to Order 
Roll Call

1. Approval of Minutes of Regular Meeting of October 28, 2002
2. Introduction and Welcome of New Member, Pamela Minnick 
   (Welcomed Pam Minnick to the Planning Board)
3. Report from Town Manager – Frank A. Rush
4. Report from Planning & Inspections Director – Carol Angus
   1. LUP Update
   2. Building Permits
5. Sunset Harbor, Lot 5, Final Plat – Carol Angus 
   (Recommended approval of the final plat for Sunset Harbor, Building 5, contingent upon the issuance of the Certificate of Occupancy for the building or the posting of a letter of credit for remaining improvements (none anticipated; building is complete and awaiting final inspection). The Planning Board determined that this plat does not need to go to Map Review Committee, and recommended forwarding to the Board of Commissioners for the December 10 meeting. Unanimous)
6. Ad Hoc Committee Reports:
   1. Proposed Dunes & Vegetation Ordinance Revisions – Ed Dowling 
      (Recommended approval of the revisions to the Dunes and Vegetation Ordinance as proposed by the Planning Board subcommittee. This item will appear on the Board's December 10 agenda. A public hearing will be scheduled. Unanimous)
   2. Exterior Wall Faces of Commercial Buildings – Pat Patteson 
      (Recommended approval of a revision to Section 19-74.1 of the zoning ordinance to clarify building facades, roof lines, etc. The ordinance would essentially allow certain limited decorative features to rise 4 feet above the roof line, and clarify that porches can be used to meet the building offset requirement. Unanimous)
   3. Recording of Final Plats Within 60-days of Approval – Frank Erwin 
      (Concurred with a change in administrative policy to require that final plats be recorded immediately after action by the Town Board. Planning staff will be responsible for seeing that final plats are recorded. Consensus)
   4. Update of Planning Board Policies and Procedures – Ann Erikson 
      (Anne Erikson distributed draft policies and procedures for the Planning Board to review and discuss at an upcoming meeting.)
7. Shopping Center Standards – Mike Harvey
   (Had further discussion about an amendment to the zoning ordinance regarding large commercial shopping centers (i.e., the 8000 sf SUP issue). The Planning Board agreed on one of two options and will now refine the specific standards proposed by Michael Harvey. A subcommittee consisting of Pam Minnick, Frank Erwin, and Pat Patteson will work with Michael Harvey and Carol Angus, and present their recommendations back to the Planning Board. Consensus)
8. Citizens Comments
9. Comments From Members

Adjournment

Carol Angus, Secretary 
Town of Emerald Isle  Planning Board

Action Agenda
Town of Emerald Isle
Regular Meeting of Board of Adjustment
Wednesday, November 13, 2002
9:00 AM - Town Hall

Call to Order
Roll Call
Approval of Minutes of Regular Meeting of October 9, 2002

NEW BUSINESS:

Variance request, # 02-14:  Helen P. Clack, requests a variance from section 19-103(4)  to allow a mobile home replacement or construct a single family dwelling on a lot  54’ wide.  Emerald Isle Ordinances require minimum lot width at setback for lots in mobile home zoning, recorded prior to December 11, 1984, to be 60’.  The property is located at 101 Mangrove Drive, Block 37E, Lot 7, Emerald Isle, North Carolina.
(Variance granted with condition by 4-1 vote)

Comments
Adjourn