Action Agenda
REGULAR MEETING OF THE EMERALD ISLE
BOARD OF COMMISSIONERS
TUESDAY, NOVEMBER 12, 2002
7:00 PM - EMERALD ISLE TOWN HALL

1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adoption of Agenda
   (Approved 3-2 vote to remove item 13a)
5. Public Announcements
6. Consent Agenda
   1. Minutes of Regular Meeting – October 8, 2002
   2. Tax Refunds / Releases
   3. Budget Amendments – Storm Water Fund / CG Rd Storm Water Project
      (Adopted 5-0)
7. Public Comment
8. Presentation – NC Shore and Beach Preservation Association
   (No action required)
9. FY 2001-2002 Audit Report
   1. Presentation of Audit Report
   2. Management Response to Audit Report
   3. Resolution Establishing Audit Committee
   4. Appointment of Audit Committee Members
      (Approved 5-0 vote)
10. Presentation – Island Cat Allies
    (No action)
11. Eastern Phase Beach Nourishment Project
    1. Resolution Authorizing Amendment to Contract with Coastal Science & Engineering (CSE) for Construction Administration Services and Turtle Trawling Activities
    2. Capital Project Ordinance Amendment
       (Approved 5-0 vote)
12. Ordinance Amending Chapter 19 – Zoning – Regarding Building Heights in Residential Zones (2nd Reading)
    (Approved 5-0 vote)
13. Staggered Terms
    1. Resolution Certifying Referendum Results
       (Item (a) removed)
    2. Ordinance Amending Town Charter to Provide for Staggered Terms
       (Approved 5-0 vote)
14. Resolution Authorizing Award of Design Contract - NC 58 Sidewalk Project
    (Approved 5-0 vote)
15. Community Center Repairs
    1. Resolution Authorizing Award of Design Contract
    2. Budget Amendments – Capital Reserve Fund / Parks and Recreation Department
       (Approved 5-0 vote)
16. Discussion - Ordinance Amending Chapter 5 – Beach and Shore Regulations – Regarding Horses on the Beach
    (No action)
17. Appointments
    1. Planning Board
       (Pam Minnick)
    2. Board of Adjustment
       (John McEnaney moved to Regular member, Kathy Koren moved to 1st Alternate)
18. Comments from Town Clerk, Town Attorney, and Town Manager
19. Comments from Board of Commissioners and Mayor
20. Adjourn

Action Agenda
Town of Emerald Isle 
Regular Planning Board Meeting 
Monday, October 28, 2002
7:00 P.M.  Town Hall

Call to Order 
Roll Call

1. Approval of Minutes of Regular Meeting of September 23, 2002
2. Introduction and welcome of new member, Brad Fischer
3. Report from Town Manager – Frank A. Rush
4. Report from Inspections Department – Carol Angus
5. Term of newly elected chairman/when Chair can vote 
   (Clarified that the Chairman and Vice-Chairman will serve a one year term from the date they are appointed, and recommended an ordinance amendment to this effect.)
6. Appointment of Parliamentarian. 
   (Frank Erwin)

               COMMENTS WILL BE PERMITTED PRIOR TO EACH AGENDA ITEM

    

7. Discussion and possible recommendation regarding the amendment of Section 19-101/102/103/and 106 of the Zoning Ordinance regarding building heights, and additions to definitions Section 19-62. – Art Daniel 
   (Recommended approval of a slightly revised version of the building height/stories ordinance that was approved by the Board of Commissioners by a 3-2 vote on October 8. The revised version clarifies that an attic story will only be permitted for single family and duplexes. All other structures are subject to a 3 story limit. This revised ordinance will be included on the November 12 agenda, along with the version approved on October 8.)
8. Discussion and possible recommendation regarding revision of Dunes & Vegetation Ordinance, Section 19-331 through 19-450 – Ed Dowling 
   (Tabled consideration of the latest version of the Dunes and Vegetation Ordinance so that the Planning Board Subcommittee (Patteson, Erwin, Dowling) can more fully explore the alternative approach that was put forth a couple of weeks ago. The Planning Board recommended proceeding with the November 4 evening public hearing in order to receive feedback from the public, and directed staff to present the potential revisions to the audience in a summary form indicating potential changes (rather than citing specific text in the latest draft). The Planning Board Subcommittee will meet again after the November 4 meeting)
9. Review of Large Retail Store and Shopping Center Standards – Michael Harvey, Benchmark, Inc. 
   (Received an overview of 3 alternatives for improving the 8,000 sf special use permit ordinance from Michael Harvey. The Planning Board directed Mr. Harvey to further develop 2 of the 3 alternatives for more discussion at the November Planning Board meeting. We will distribute Mike's work to the Planning Board by November 12 so they have additional time to consider this prior to the November 25 Planning Board meeting.)
10. Naming ad hoc committee to provide recommendation on amending Sec. 19-74.1 Specifications for construction of outside wall facings of commercial structures. 
    (Appointed an ad-hoc subcommittee consisting of Fisher, Patteson, and Erwin to review Section 19.74.1 (building facades, etc.) and make recommendations to clarify the ordinance)
11. Naming of ad hoc committee to prepare proposed amendment to Section 18, Subdivision Ordinance, that would require recording of final plats within 60 days after approval 
    (Appointed Erwin to work with Carol Angus to draft an ordinance requiring final plats to be recorded at the Register of Deeds office within a specified time frame after final Board approval. To be presented to the full Planning Board at a future meeting)
12. Naming of ad hoc committee to draft an update of the Planning Board Policies and Procedures. 
    (Appointed Erikson to draft an update of the Planning Board policies and procedures for consideration by the full Planning Board)
13. Comments by Members 
    (Clarified that meeting minutes will not be verbatim, but will reflect a summary of the pertinent issues discussed, and an official record of the motions, votes, etc.)

    Adjourn

Action Agenda
Town of Emerald Isle 
Regular Meeting of Board of Adjustment 
Wednesday, October 9, 2002 
9:00 AM - Town Hall

Call to Order 
Roll Call 
Approval of Minutes of Regular Meeting of August 21, 2002

NEW BUSINESS:

Variance request, # 02-13  Robin R. Betts requests a variance from section 19-101 to:    1.)  build front stairs in order to access the upper level from the outside which will create an additional 6’ encroachment into the front setback.  2.)  to extend the existing roof line to the corner of the proposed new stairs.  3.)  to extend the existing roof line to the corner of the rubber roof that will be above existing pickets of upper deck.  The property is located at 205 Live Oak St., Block, 34, Lot 45E, Emerald Isle, North Carolina. 
(Variance granted unanimously with conditions)

Comments 
Adjourn

Action Agenda
REGULAR MEETING OF THE EMERALD ISLE 
BOARD OF COMMISSIONERS 
TUESDAY, OCTOBER 8, 2002 
7:00 PM - EMERALD ISLE TOWN HALL

1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adoption of Agenda
   (Approved 5-0)
5. Public Announcements
6. Consent Agenda
   1. Minutes of Regular Meeting – September 10, 2002
      (Approved with correction)
   2. Minutes of Special Meeting – July 16, 2002
   3. Minutes of Special Meeting – August 19, 2002
   4. Minutes of Special Meeting – September 27, 2002
   5. Minutes of Special Meeting – September 30, 2002
   6. Tax Refunds / Releases
   7. Resolution Authorizing Electronic Advertising for Bid Proposals
   8. Resolution Designating the Town Manager to Make Recommendations to the NC Alcoholic Beverage Commission on ABC Permit Applications 
      (Approved 5-0)
7. Public Comment
8. Emerald Isle Land Use Plan (LUP)
   1. Citizen Participation Plan 
      (Approved 5-0)
   2. Appointment of Steering Committee Members 
      (See List)
9. Eastern Phase – Beach Nourishment Project
   1. Update – Easement Acquisition / Condemnations
   2. Discussion of Permit Issues / Sediment Quality Monitoring Issues 
      (No Action)
   3. Capital Project Ordinance Amendment – Eastern Phase 
      (Approved 5-0 as revised)
   4. Resolution Authorizing Award of Contract to Weeks Marine, Inc. 
      (Approved 5-0)
10. Bogue Inlet / Western Phase Beach Nourishment
    1. Status Report
    2. Capital Project Ordinance Amendment – Western Phase 
       (Approved 5-0)
11. Commercial Site Plan Review – Sea Oats Village 
    (Approved 5-0)
12. Ordinance Amending Chapter 19 – Zoning – Regarding Building Heights in Residential Zones
    1. Public Hearing
    2. Consideration of Ordinance
       (Approved 3-2 vote Eckhardt, McElraft, Messer For, Farmer, Marks Opposed - Will be on November agenda for 2nd reading)
13. Appointment – Planning Board 
    (Brad Fischer)
14. Comments from Town Clerk, Town Attorney, and Town Manager
15. Comments from Board of Commissioners and Mayor
16. Adjourn