Agendas and Minutes

April 17, 2001 

Planning Board

MINUTES OF TOWN OF EMERALD ISLE 
REGULAR PLANNING BOARD MEETING 
TUESDAY, APRIL 17, 2001

The regular meeting of the Town of Emerald Isle Planning Board was called to order at 7:00 P.M. by Chairman, Ceil Saunders.  Those in attendance:  Frank Vance, Phil Almeida, George McLaughlin, Ed Dowling, Art Daniel and Fred Josey and Carol Angus as Secretary.

Approval of Minutes of Regular Meeting, March 19, 2001

The minutes of the regular meeting were approved with a typographical error changed on page 2 to change ‘with’ to ‘will’ under #7.  Motion to approve the minutes with this correction was made by George McLaughin, second by Fred Josey with unanimous approval in favor of the motion.

Report from Town Manager – Ms. Overman was excused from this meeting and Ms. Angus was available to answer any questions.  There were no questions from the board.

Report from Building Inspector – Ms. Angus represented Mr. Taylor who was not able to attend.  There were no questions regarding the submitted report for the month of March. 

               8 Single family dwellings permits             $1,274,200.00

             76  Miscellaneous permits                                267,389.00

                                                                                     $1,541,589.00

Chairman Saunders advised the members that the Watson Hotel project is to be tabled and be placed on the May 21, 2001 agenda.  Ms. Angus added that the engineers said the verification necessary was more complex than they had anticipated (that it will comply to Section 16-7), and could not have it ready for tonight’s meeting.

Chairman Saunders asked that the New Business item for Sunset Harbor, Lot 1, be considered first this evening. 

Sunset Harbor, Lot 1, Final Plat – Mr. Billy Farrington, developer; and Lori Morris, Parker & Assoc. were present to represent this agenda item.

Mr. Frank Vance asked if there is to be a walkway to Bogue Sound as shown on the plan.

Mr. Farrington replied that there is.  Mr. Vance was also concerned about the graveled area designated for the emergency vehicles.  Mr. Farrington said it would be done next week, after the installation of the septic tanks.  The stormwater retention area will be placed at that same time.

The members then referred to the checklist to review the project for possible recommendation to the Board of Commissioners at their next meeting.

Mr. Almeida asked when the Preliminary Plat had been approved.  After looking through some of the maps that were on hand, it was discovered that the Preliminary Plat had been approved in 1998.  Because this is an ongoing project the one-year submission requirement is in force.

Mr. Almeida was concerned about the stormwater plan as indicated on the Preliminary Plans.

The original stormwater plan for the entire subdivision is on file in the main office, but was not accessible to the members for the meeting, because Ms. Angus did not have a key to the vault, where the old files are kept.

Mr. Farrington had a copy of the CAMA permit plan that was submitted and it had the storm-water plan drawn on it for each lot.  Mr. Almeida reviewed the map that Mr. Farrington had and he was advised that another stormwater map is on file that he could reference.

The members then continued with the checklist and determined that all items had been addressed. The only correction to be made on the sepia is to change the word “minimum” to “maximum” on note number 4 regarding  impervious area.

There was a concern regarding the distance to fire hydrants; however, that was clarified by Ms. Morris showing the members the map that this had been addressed on the Preliminary Plat.  Two new hydrants were installed per instructions of the Fire Chief so  this project would be within 350’ of a hydrant from all directions.

Mr. Daniel asked who is the party responsible for the checklist.  Ms. Morris replied that she does these lists and turns them in with her plats.  Mr. Daniel commented that he is spoiled.

He’s used to staff checking such lists and saying it (project) is in order; instead of sitting here going through this item by item, he doesn’t have that kind of patience. 

Chairman Saunders replied that is the only way the members felt that the issues had all been done.

Motion was made by Ed Dowling to recommend approval of Sunset Harbor, Lot 1, to the Town Board with the submission of the sepia to reflect the change of the word “minimum” to “Maximum” on Note #4.  Mr. Almeida seconded the motion with unanimous approval in favor of the motion.

Reed Drive Commercial Park – Block 41

Secretary Angus informed the board that this item is before them as a result of the Town Board approval of the road to be turned from public to private including a 5-lot subdivision that the Planning Board had looked at in review committee on March 21.  The former road had entered across from the present Reed Drive, westward for approximately 150 feet at 60 feet in width.  The private road would be at 40 width from the same entry, westward and turning south to exit opposite the entrance to Pebble Beach.  The Town Board of Commissioners motion at the March 13, 2001 read that “needed to have Planning Board approval”.  The previous review of this project was Wed., March 28, 2001 at a review committee that had been recessed from March 21, 2001.  No vote or recommendation was able to be submitted from this review because it was not a called meeting.

Mr. Josey asked for the reason for six health department permits being available.  He was not able to correlate these to the map.  Ms. Holz said that prior to receiving direction from the Town Board, they had planned to add three lots in the future, in addition to the three lots on Hwy 58.  The septic tank approval calls for staking the lots in a preliminary fashion, staking the buildings, then the soils will be evaluated. When asked to evaluate the soils, there were three lots staked out (1,2,3 on Hwy 58), when the Town asked to show all the lots for the entire property on one plat they took two of the lots and made one big lot.  This was brought about by the request to see the entire parcel on the plat to best determine road access.  So the additional health department evaluations were for lot 4, and two buildings on lot 5 to possibly be subdivided later. 

Ms. Holz advised the members that rules for evaluation call for evaluation of soils, not boundaries. Those soils in those areas are approved no matter the configuration of the lot.  Mr. Josey thanked Ms. Holz for her explanation.

Chairman Saunders gave a verbal description of the map as now submitted to indicate that Lot 4 is West of Lot 3, and the large lot #5 is South of Reed Drive.

Mr. Almeida said that John McLean was the first to give a layout of the road.  He disputed that the plat submitted is what was requested.  He was to improve on the map and make it more complete. To give the longitudinal sections through the road, etc.  Ms. Holz said she assumed that everything had been done.  There was some discussion about the dates of the different plats that have been submitted and the revision dates as noted.  Mr. Almeida had a map that reflected March 21, 2001 revision, but it does not cover the entire layout of the road on the entire property. 

Mr. Daniel said he felt that the entire roadway plan should be revised, because the plan has been changed from a 60’ right of way to a 40’ right of way.  Also, to be sure that the turn at the west end be sufficient to allow a fire truck to make a turn.  Ms. Angus had copies of the maps that had been presented to the Town Board that reflected some of the information that had been previously discussed, i.e. the “no left turn from the parcel  to Coast Guard Rd. or, from Coast Guard Rd. into the parcel at the East side of the property”.  The only left that can be made is from the exit across from Pebble Beach Condos.    These maps were submitted to the Town Board only, in order for this project to proceed to the Town Board on April 10, at the advice of the Town Attorney.  It has now come back to the Planning Board to be sure all conditions are met, after the Town Board has made their approval of the entire site, to illustrate the road being narrowed from 60’ to 40’. 

Mr. Almeida asked the secretary for the motion that was made at the Town Board meeting and was advised that she did not have those minutes on hand.  Mr. Almeida said if the Town Board has already approved it, it seems ridiculous to look at something that has already been approved.  Ms. Angus said the condition for approval was for Mr. Almeida and Mr. Daniel look at the stormwater plan.  Mr. Almeida said those were not the only issues pending.  There were a number of issues.  He did not know how it was forwarded to the Board of Commissioners.  The first issue he saw was that it is to be a private road.  This issue will be addressed at the May 08, 2001 Board meeting at a public hearing.  The second issue there would be no left turn, that there would be a small barricade or barrier on Coast Guard Rd. to prevent a left turn and access to Reed Drive.  That is noted on the map as presented to the Town Board on April 10, 2001.  

Mr. Almeida said what is needed is longitudinal section along the road, part of the road goes through a wetland.  What is the proposal to navigate that wetland or pond? 

Ms. Holz said she did not know the answer to that, but she would be glad to revert to the original plan of three lots on HWY 58, and pave the original 60’ width. 

Ms. Angus said she remembered from previous discussion last Fall that the wetland that was displaced could be moved to another area of the same square footage.  It could adjoin the existing wetland that exists.  Mr. Almeida said he had no problem with that, but it needs to be noted on the drawing of what will be accomplished.  Also, there is a mound and when a road is put there, will there be a swale and drain the area?  On the original plat is a longitudinal section of the 60’ width but not with the remaining portion of the road.  It needs to be spelled out so there is no misunderstanding.

Ms. Holz took some notes to give to John McLean to add to this map for revision.  To reduce the road from 60’ to 40’ right-of-way; the angle at which you enter the road has to be conformity that a fire truck can get in and out.

Mr. Daniel asked that he and Mr. Almeida be able to meet separately with Mr. McLean and go over all the issues.  At first there was some concern about such a small group being considered until it was decided to recess this meeting and allow the meeting with Mr. McLean then bring those changes back to a recessed meeting at a future date.  This would allow the consideration of all the members prior to the recommendation to the board in its formal fashion.

Mr. Daniel said he would like to make a comment regarding traffic engineering in general.  There is talk of prohibiting left turns, and discussed the probability that conditions are going get to a point that the traffic signals will need to be resignalize at Coast Guard Road.  This would incorporate new geometrics into the signalization plan.  His thought is to go ahead and recommend to Board of Commissioners that the Mayor get in touch with the Dept. of Transportation.  Let them start planning the resignalization of this intersection. At the same time that start that planning that they plan for a Spread Spectrum closed loop signal system along Hwy 58 for all four lights.  To tie it all into one master plan.  He went on to describe in detail how these controlling systems are done in regard to a closed loop system.  Then when this problem is addressed in several years it will already be place. The letter from the Mayor needs to be to someone who you would expect to get some closure. 

This request was widely accepted and Mr. Daniel was asked to develop a letter to the Mayor to have this matter addressed.  He agreed to write such letter.  Mr. Dowling made the motion to make this recommendation for Mr. Daniel to compose the letter to Mayor Harris, Mr. Almeida seconded, with unanimous approval in favor of the motion.

The Planning Board then returned to the Reed Dr. Commercial issue original issue.

Ms. Holz reminded the board that the Town Board has already placed Public Hearing ads in the newspaper for May 08 to consider the withdrawal of the road.  She does not know the timeline of notification of adjacent property owners.  Ms. Angus said she knows that notification has been made of the adjoining property owners by Carolyn Custy, Town Clerk.

Ms. Holz went on to advise that some specifics cannot be put on a subdivision plat.  Such as “No Left Turn”.  Why have it put on a map, who is going to enforce it?  That is a town traffic issue.  She “doesn’t mind having it on the map, but what effect will it have? None.” 

Mr. Almeida said he did not know to what extent the Town Board had looked at that issue.  If the traffic is not controlled out of the subdivision, there will be a problem.  The Planning Board wants, only, to bring it before the Town Board.  This board does not really need to approve the layout, the Town has already approved the plan on April 10.  It is superfluous at this point.  He would like to have seen a letter going from the Planning Board to the Town Board stating the concerns they have and have them considered. Mr. Almeida agreed that the barrier to prevent a left turn would not be on the subdivision property and therefore, cannot be on that map.  Ms. Holz said she will not agree to put a town public road on her map, that is not within her purview.  Mr. Almeida agreed with her perception.

Mr. Daniel asked that the developer acknowledge that the turn is going to be prohibited.  Ms. Holz replied that they did at the Town Board meeting. 

Mr. Almeida asked if Ms. Holz would be receptive to putting a sign on the property to not make a left turn.  She said she would not.  Only the Town can do it within the Town’s right-of-way.  There was a lot of disagreement to this statement to the effect that traffic signs do appear on private property.

Mr. Almeida said the Town is giving the right-of-way to the property owner, at the same time, the Town wants you to provide the sign.  Ms. Holz again stated she will keep the road as it is recorded and she will pave the 60’ in and out at Reed Drive.  She is being pushed and pushed and pushed, and not worry about filling a pond, not worry about anything but putting in a town street that presently exists.  She did not want to come out at Pebble Beach, but the Town is making her come out at Pebble Beach.  She did not want to do a “No Left Turn”, but she has agreed; now you want a sign. She will agree to a sign.  What else?

Mr. Almeida commented that the Planning Board is not dictating, they are only an advisory body.  It is the Board of Commissioners to make the decision.

Mr. Vance asked to suggest, at the Board of Commissioners meeting, just as it was proposed at their meeting, that this is what the Planning Board all agrees with.  They didn’t vote on it at the review committee (Mar 21). “If we want to have it like this, and everybody agrees then what we’ll do is submit it to the board that it be this way.  We are just the planning board.”

Mr. Almeida said, “That we recommend that it be that way.”

Mr. Dowling asked that one of the members be tasked before the public hearing to get up at that time and represent all the Planning Board.  There state what has been recommended, firmly, and clearly.

Mr. Vance went on to add that it should be passed on, as it should normally be recommended to the Board of Commissioners.  “If we agree with it, if we don’t agree with it, we’ve come a long way. If everybody wants to go back to the original Reed Drive, then we should”.  He felt that everyone (at Review Comm) felt that if there was no left turn ‘out’, or left turn ‘in’ there on Coast Guard to cross across Reed Dr. then they were in agreement that that is the way it should be.  He did not want to keep prolonging this project either, it needs to be over with.  He is ready to “stick with what we’ve got here”.  There may be more details to be put on the map to satisfy the Town Board, and we can get back in touch with John McLean to put it on there.  If the Board of Commissioners wants to go in another direction that is their prerogative.

Mr. Dowling asked Mr. Vance, “In other words you are prepared to vote right now?”  Mr. Vance nodded that he was.

Mr. McLaughlin asked the Secretary if the Public Hearing is only to close Reed Drive.  She corrected him to say that it would be abandoned by the town as a public street and allow it to become private.

Mr. McLaughlin said the McLean Trust gets it free of charge?  Ms. Holz interjected “Who gave it in the first place!” Ms. Angus said the owners will have to do all installation and all future maintenance as a private road.

Mr. Almeida said his only drawback is the setbacks.  There is more dense development.  Losing a part of the property on the Western end, but gaining more because setbacks are the same.  The road right of way is reduced now by 10’ on either side.  There is 10’ more building area.  He wants the Board of Commissioners to realize that. 

Ms. Saunders then asked if what is wanted is that Mr. Almeida and Mr. Daniel meet with John McLean to obtain a revised drawing to show the drainage on the entire road.  They are here today only to subdivide the property, not to build anything.  The next phase would be to come for a building permit (after a Final Plat has been submitted and approved of the subdivision).

Mr. Almeida said this subdivision has been approved by the BOC at their April 10 meeting. The Planning Board is to review the stormwater plan, the planning board wants that review brought back to them.  He wanted to have the stormwater plan review at the next regular Planning Board meeting.

Ms. Saunders asked the secretary if there was any way to get this plan back in time for the Public Hearing on May 08 at the Board of Commissioners meeting?  Ms. Angus said it would depend on how prompt the meeting with Mr. McLean could be held.  

Mr. Daniel said that if this meeting is recessed, then you could spontaneously get back together when you are ready.  Mr. Almeida said he would agree to that.

Ms. Angus said it would be in order to state that the stormwater plan has been reviewed and that the changes are in order, then it would be finished at the Board of Commissioners level and agree with the motion that had been made at the Board of Commissioners meeting on 4/10.

Mr. Daniel said there may be a sight distance problem on the property. Do we wait until a problem occurs?  Ms. Angus said she thought in previous discussions that that had been decided that it must be cut down for safety. 

Mr. Almeida clarified “When you are going East from Pebble Beach towards 58, there is a blind spot because of high ground.  That has got to be lowered, so that the sight line can be improved.”  Ms. Holz asked if he was speaking about Town Property?  She thought that is a joint effort with the Town for the sight line, that the Town should take care of the right-of-way. 

Mr. Daniel said the Town cannot go in and eliminate the Town property sight line and leave a bluff up there. 

Ms. Holz asked if she was being asked to do the Town’s work?  Mr. Almeida said he did not believe so.  The solution should be a joint effort with the Trust and the Town.  She said ‘fine’, but for the town to do theirs first and she will match to that.

Mr. Daniel said that is one of the issues to be discussed with John McLean.  To determine the distance that a sight triangle will take.  This will have it defined.  That note should be added to the map.  Therefore, he and Mr. Almeida will be discussing matters other than storm drainage when they meet with Mr. McLean. 

Mr. Dowling interjected that they will be looking at the 7 acres, which is what the BOC asked for.

Mr. Almeida said he understood that they only approve the stormwater.

Ms. Holz said she will ‘go the extra mile’ if she can just understand what is proposed, especially the sight triangle. 

Mr. Almeida asked Ms. Holz if he could bring up this issue (sight triangle) with Mr. McLean when they have their review with Mr. Daniel?  Ms. Holz agreed.  Mr. Almeida said perhaps Ms. Holz would realize some extra dirt there that she could use on the lot to raise it up.  Ms. Holz replied, “Heaven forbid if I filled anything!”.   Mr. Almeida said he meant that she might use the dirt for leveling the general area.  Ms. Holz thanked him for that observation.

Mr. Daniel said he felt they wanted to look at the total issue, and not have to bring it back.

A recess was called at this point.

Motion was made by Ed Dowling to recess, second by Fred Josey, to be reconvened at the pleasure of the Chairman. 

Mr. Almeida commented that he was confused about a Special Meeting that was passed on to the Board of Commissioners.  He thought it was a review meeting, and it was.  His suggested that we cannot change anything that has happened, but for the future the communication process should be clear.

Mr. Daniel asked if it had been premature to submit the map?

Secretary Angus said she had been advised by the Town Attorney to put it before the Board.  She does not second guess the decisions of the Town Attorney.

Ms. Saunders added that “We have beat this to death, and it’s time we do something”.

Mr. Almeida said, “If the Attorney and the Board of Commissioners had decided on a certain plan of action, then the Planning Board should not come in then and work with only the part that is undecided.”

Unanimous approval in favor of the motion to recess and reconvene at a date to be determined.

Posted by The Town of Emerald Isle 04/17/2001

April l0, 2001 

Board of Commissioners

MINUTES OF THE REGULAR SCHEDULED MEETING 
OF THE EMERALD ISLE BOARD OF COMMISSIONERS 
TUESDAY, APRIL 10, 2001 – 7:00 P.M. – TOWN HALL             Mayor Barbara Harris called the meeting to order at 7:00 P.M.

Present for the meeting were Mayor Barbara Harris; Commissioner Emily Farmer; Commissioner Patricia McElraft; Commissioner Jay Murphy; Commissioner Emory Trainham; Commissioner John Wootten; Interim Town Manager Mitsy Overman; Town Attorney Derek Taylor; Town Clerk Carolyn Custy; Planning Board Chairman Ceil Saunders; Police Chief Mark Wilson; Fire Chief William Walker; Alesia Sanderson, Parks and Recreation; Building Inspections Department Head Carol Angus; and Public Works Director Robert Conrad.

4.      ADOPTION OF AGENDA.

Mayor Harris said she had been asked to add three things to the agenda. Number 19 will be the Eastern Carolina Joint Land Use Study; Number 20 will be the bids for the bathhouse for the Western Park; and after comments, they will go into closed session.

Commissioner Farmer moved and Commissioner Murphy seconded the adoption of the agenda and the Board vote was unanimous for adoption.  Motion carried.

5.      CONSENT AGENDA.

Commissioner Murphy moved and Commissioner Farmer seconded the approval of the Consent Agenda, which included Minutes of the Regular Meeting of March 13, 2001.  The Board voted unanimously to approve.  Motion carried.

6.      MR. SAM STELL, FRIENDS OF WESTERN CARTERET PUBLIC LIBRARY

Mr. Sam Stell said the Board had information they had been sent concerning the library and did not want to go into a lot of discussion.  He said he had been involved with it for a long time; and back in 1991, they had discussed a reading room in the Recreation building.  They managed to build a small library with the Board’s cooperation, and he knows the Board wants them out.  He said the County Board of Commissioners requested that the Friends of the Library go to the municipalities in the area to ask for contributions, and he is here tonight as a friend of the library and not as a commissioner.  He thinks they are on their way, but they are at the point that they are ready to proceed with this.  They have in the County Commission budget $52,000 to spend now for planning purposes to get with an architect to begin to draw plans.  It has changed in that they are working with Carteret Community College.  They are asking each of the towns in the area to make a contribution, and it is very important that this take place.  He asked the Board to commit $50,000—$25,000 this year, $25,000 next year.  They are asking Cape Carteret to contribute $25,000, Cedar Point $15,000, Pelletier $5,000, Bogue $5,000.  This could be committed over a 2-year period.  The total operation will cost about $1.2 million, so the County will put in the rest.  The Friends of the Library have at this point $200,000 and are committed to raise $50,000 more.  The community college has offered to give a 50-year lease on the property.  It is an opportunity that cannot be turned down.

Mayor Harris said the Town had given $1,000 four years ago, $5,000 last year, and in the budget this year is $5,000.  She asked if he was asking for $15,000 more to this $5,000 for total of $25,000.  Mr. Stellreplied that he is asking $25,000 for this year.  They are asking for a total of $50,000 over a two-year period.

Commissioner McElraft said she would like to vote this evening.  Commissioner Trainham agreed and said to put this off would be a mistake and they should go ahead and approve it tonight.  Mr. Derek Taylor, Town Attorney, recommended that the Board get the budget straightened out, go to the planning sessions for the amount of money they will be going to get, pass the budget with this as a line item and take care of it in the budget sessions.  They do not have to vote on it tonight.  They could give a Resolution of Support.  Mayor Harris said they had already done that.  She told Mr. Spell they would put it under consid­era­tion in the budget.

7.      MS. ANNE ERIKSON, ANIMAL COMMITTEE REPORT

Ms. Erikson gave the report for the Animal Committee.  A copy of the report is attached at the end of these minutes.  She thanked the Board for allowing the committee to be formed.  She also thanked the committee, who worked very hard and provided invaluable personal and professional advice. They contacted a lot of veterinarians and did a lot of research from coastal towns from Virginia Beach to Daytona Beach.

The committee found that there is an ordinance in existence in Emerald Isle but said it is not being enforced.  They recommended some changes be made to the existing ordinance and that the ordinance be enforced.  They recommended a fine rather than a warning for first offenses.  The committee also recommended licensing all dogs and cats, limiting animals on the beach between 9:00 AM and 6:00 PM from Friday before Easter until October 1, hiring an animal control officer to enforce the existing and proposed ordinances, and that the Town not renew the contract with Hadnot Kennels and apply the savings to the salary of an animal control person.

On the initial survey sent to town residents, many said they do not walk the beach as often as they would like to because of dogs running without a leash.  We should not be subject to diseased animal waste.

Ms. Erikson said that between June 2000 and January 2001, the police had 125 calls.  From January until the end of March this year, there were 26 more.  Last week, an article appeared in the Raleigh and Pittsburgh papers stating that 4.7 million Americans yearly (with children accounting for more than 60% of those) will be seriously bitten by a dog.  More children are seriously injured by a dog bite than are taken ill by measles, mumps and whooping cough combined. 

A group on the island, Friends of Feral Felines, is doing marvelous things but cannot continue to do it alone.  They feed and trap feral cats and take them to be inoculated, spayed and neutered, but they cannot keep up with the numbers of cats.

There was some discussion with Police Chief Wilson about an animal control officer.  They would have to train someone, buy a truck, buy a cage, and he thought that would take a lot of money.  Mayor Harrisasked if anyone on the police force had the training, and Chief Wilson replied there was no one.  He said there are no civil citations in Emerald Isle, that when they write a citation, it goes to District Court and costs $115.  He argued with Ms. Erikson about enforcement of the ordinance and the lack of police response to complaints.

Commissioner McElraft asked about the license for tourists if they bring their dog and said that would be hard to enforce.  Ms. Erikson replied that is why they need an animal warden.  Commissioner McElraftasked if the committee had talked with any of the communities that had the pooper scooper bags at the end of each of the public walkways that encourages people to take a bag.  She said they need to do a lot more public information on that.  Ms. Erikson responded that they need public information, but people will not take the bag for pooper scooping.  The bag would be taken but not for the right purpose.  Commis­sioner McElraftsaid she had seen other communities that have that, and they use it but it is an education process.  Ms. Erikson replied that if it were enforced, maybe it would work.

Commissioner Wootten said there would be too many people lining up at the police station to get a license for a dog after they get the key from Emerald Isle Realty.  Ms. Erikson said it could be done through the realtors.  She does not think there are that many tourists who bring dogs.  Commissioner Wootten said he did not think tourists are the problem.  Mayor Harris said there are very few rental homes that allow pets.

Commissioner Trainham commented about a dog that had been roaming around in his neighborhood.  He said that one of the police officers had discussed the situation with the family, and Commissioner Trainham had not seen the dog since.  He supported the police department’s efforts.  People have the tendency of letting the dogs out at 11 at night, and they go wherever they want to without anyone to check them out.

Mayor Harris said it depends on the owner.  You can speak to some owners and they will abide by the rules; the problem is those who will not.  She thanked Ms. Erikson for the report and said they would hear from the public in the public comments later on.  Commis­sioner Farmer said they had been having public comments with each agenda item.  Mayor Harris said she thought they would save it tonight under all public comments at the end.  Commissioner Trainham said he preferred that they do it with each of the items.  Mayor Harris asked if anyone wished to speak on dog problems.

8.      MR. DICK ECKHARDT, SOLID WASTE COMMITTEE REPORT.

Mayor Harris said the committee gave a report last month, and the Board sent it back to the committee on the 90-gallon containers.

Commissioner McElraft said Mr. Eckhardt had mentioned to her on the phone that he had found someone who could make a container/holder that is 3-sided for the 90-gallon cans and asked if he had pictures. Mr. Eckhardt passed out pictures of that and said it is just one of the solutions and he did not have the price on it.

Mayor Harris said the picture showed two 90-gallon containers in a three-sided enclosure with the fourth side open.  Anyone could pull the can out and put it back.

Commissioner Wootten said they had met with Mr. Eckhardt in a workshop recently and had a long discussion about how to proceed.  What Mr. Eckhardt is presenting is a summary of the discussion.  Mr. Eckhardt explained that before he reconvened the committee, he wanted to make sure he understood the reservations and actions the Board is interested in.  It was not clear what they wanted to do.  He polled 6 of the major property managers, and they all shook their heads and said the Town had to give them something to lean on.  One of the property managers is interested in rolling out and back the containers on their own.  Mr. Eckhardt asked what is the direction of the Board because it seems to him that they can take some actions now regarding capacity and containment of containers if they are left at the curb.

Commissioner Wootten said they had discussed concentrating the efforts on Ocean Drive or the Ocean Drive equivalent.  Mr. Eckhardt said the two previous items are aimed at Ocean Drive property—one 90-gallon can for every 6 people a residence sleeps and keeping the cans in tow if they are left at the curb.  There are basic things that can be done this year that would give the property managers the direction to get started on the contain­ment problem.

Commissioner Wootten said the question in his mind is if they have a roll-in, roll-out service provided either through the real estate agencies or a town employee, there may not be a need for the racks on the street.  If the decision is that the roll-in, roll-out assistance is not a viable way to go, then they concentrate on the racks.  Mr. Eckhardt said one property manager said they would try to do it, another one said they did not have the time or money to do that because they had too many.  

Mayor Harris said the committee had twice gone back.  She said it sounded like Commissioner Wootten was asking him almost to write an ordinance.  The Board needs to decide if they want 90-gallon containers, if they want it in a wooden container.  They need to decide.

Commissioner McElraft suggested that they give a choice of the 90-gallon or regular trash cans.  At curbside, they have to be contained in a three-sided container rack (for the 90-gallon).  That will keep them from rolling or flying over.  That will prevent people who have nice racks already from having to replace those with 90-gallon cans.  In that requirement also they need to require of the real estate companies and the owners of the properties that they make sure that for 6 people there are at least 3 of the other kind of trash cans so that if you have a duplex that sleeps 10 to 12, you would have 6 for each side of the duplex.  There have to be nice racks for those and make sure they are in good shape.  That way they can try to get that going this season and see how it works.  If they still have a problem, they could start fining the people.

Commissioner Murphy agreed with that.  He does not see the roll-in, roll-out deal working.

Mr. Eckhardt said he thought they were compromising by saying that people could keep their 30-gallon cans in racks.  They do not have to roll-in and roll-out unless they want to do that.  When it is left at the curb, it has to be contained, whether it be recycle or garbage.  They are looking mainly at containment on Ocean Drive, not only of the garbage but of the racks.  The rack systems will take some time because they have to come up with a stan­dard­ized design and give people some time to do that.  He suggested this summer to give everybody an idea of what they are looking at as far as trying to come up with enough containment, and then this winter put the rack system in as far as an ordinance is concerned.

Commissioner Trainham thanked Mr. Eckhardt.  He appreciated that they are allowing people who do not need a 90-gallon container to use what they have.  The only time they ever need more space is when they have kids come in, and that does not happen that often.  The racks for the 90-gallon containers will be very helpful even off of the waterfront.  His neighbors have 3 of the 90-gallons, and sometimes when the wind comes up after they have been emptied, they are all over the place.  

Commissioner Farmer asked Mr. Taylor if this is a simple change they can make in the language of the ordinance so that they are requiring one can per 6.  Mr. Taylor said he had no idea but he said he could look into it.

Commissioner Wootten mentioned the 1 can per 6 people and said it might be difficult to manage how many people are inside a house.  He suggested a number of cans per bedroom.  Mr. Eckhardt said one recommendation was 30 gallons for every bedroom.  He said the committee recommended no changes to the recycling.

Mayor Harris asked if they needed the attorney to go ahead and draw up something concerning overflowing trash and violations.

Commissioner Farmer moved that the town attorney draw up an ordinance for trash containment to include 30 gallons of containment per bedroom.  Commissioner Murphy seconded the motion.

Mayor Harris asked if they wanted a violation fee if it is all over the ground.  Commissioner Farmer replied that they do this summer as a trial period.  Commissioner McElraft asked Mrs. Angus, since people are getting ready for summer and will start looking at their racks, if they could leave a picture for her to show them how something could be built to contain the 90-gallons so they could go ahead.  Mrs. Angus said if they are going to do it, they will have to start it now because now when the inspectors go up to do it, all they are doing is making sure there is a can there.  It does not matter where it is.  She mentioned one other issue:  when she gives a building permit, it might be for 4 bedrooms and a TV room, a library, a study, a den, and you know there are sleeping facilities in every one of them because they cannot get septic tank approval for 7 and 8 bedrooms.

Mayor Harris said they have all the information, they will turn it over to the attorney, and thanked Mr. Eckhardt.  Mr. Eckhardt said the committee would be glad to help with the ordinances or give feedback on the ordinances.

Commissioner Farmer asked Mr. Eckhardt if they had discussed fines.  Mr. Eckhardt said they had talked about using a litter law as far as fines are concerned.  Commissioner McElraft commented that if they get the containers contained they would probably solve the problem without having to fine anyone.

Mr. Taylor asked if the Board wanted fines to be criminal or civil.  Commissioner McElraft replied that they had decided not to do fines right now.  Mayor Harris said if he is going to do this, they need to put some teeth in it.

Mrs. Liz Dowling, resident of 404 Cape Emerald Court, said the committee had spent a lot of time and a lot of thought had gone into it, but asked if the Waste Management truck could have a notebook and if some place on Ocean Drive has everything overflowing and totally over capacity, they could make a note of it and turn it in to the management company.  That is how it could be limited.  They have to target the people who are doing this.  Ms. Overman said they already do that; they send a letter to those people telling them they need more cans.  Mayor Harris said it has not worked.  Mrs. Dowling said it should be addressed immediately that week.

Mr. Ken Lynch who resides at 207 Red Snapper said to think very carefully about the 30-gallons per bedroom.  He has a 3-bedroom house and he has two 30-gallon containers.  They hardly ever use more than one a week for two of them.  He knows some people who have, under the threat of having to use the 90-gallon container, discarded their old trash containers on the street that hold two 30-gallon containers and have gotten the 90-gallon roll-out and destroyed the others.  Will a person with a 4-bedroom house have to get two 90-gallon containers with two people living in the house?

Mayor Harris said she thought he had misunderstood.  If they want to choose 30-gallon, that is fine as long as the garbage is in a container.  If they want a roll-out, they may have the roll-out.  Commissioner Wootten said they were targeting Ocean Drive or Ocean Drive equivalent where there are mostly rental units, not residents.

 Mr. Lynch asked how they would distinguish between the two unless the ordinance is written that way.  Commissioner McElraft said if the trash is not overflowing, nobody would report them.   Mr. Lynch also said somebody next door to him has three or four or whatever they are supposed to have, and he does not have them, they will not be feeling right about his not having them.  Commissioner Wootten said if they did not live on Ocean Drive or Ocean Drive equivalent, they are not involved.

Commissioner Murphy said they were trying to target the rental properties that have the containment problem.  Commissioner McElraft said if they have an ordinance, he does not want to break the ordinance.  If they went back to a 30-gallon for every two people who sleep there, would that work?  

Mr. Lynch replied that would not work either.  Commissioner McElraft said if he breaks the ordinance, they would not come after him.

Mr. Bernie Whalley, resident of 5306 Ocean Drive, commended the committee for addressing the issue because it has certainly been due for a long time.  At the duplexes in front of him, he has counted as many as 16 automobiles at one time that stayed all week long, and that dumped a lot of folks out there and a lot of trash on Ocean Drive.  One of the things he has not heard addressed is on Mondays, Waste Industries comes by and empties all the trash cans, but it is Thursday before recycle gets picked up.  The people who come in on Sunday put recycling stuff in and have it picked up Thursday.  They put more in and then they leave.  Those recycle cans are packed full.  The next people coming in on Sunday cannot use them because there is no room left.  All their debris from Monday to Wednesday creates one of the overflow problems.

Mrs. Ceil Saunders, resident of 5136 Bogue Sound Drive, said the condos always turn on Sunday, and the houses turn on Saturday.  A lot of the debris is coming from the cleaning crews.  When they clean up, they throw it into the trash bins.  It should go back to the rental firms.

Mrs. Anita Fedderson, resident of 6819 Ocean Drive, said she had owned rental properties in Emerald Isle since 1988, and they have had the same problem since 1988.  She does not have the answers but does have a lot of questions.  The first question is, why do they think the wooden trash can racks that they are attempting to put the cans in look good?  Mayor Harris replied that the purpose is to keep it from falling over and rolling down the street.  Mrs. Fedderson said most of them do not look that good.  The men come and empty the trash, they throw the 90-gallon container face down wherever it lands.  Will they put it back in the rack?  Commissioner McElraft replied that they put the 30-gallons back in, and they will put the 90-gallons back in.  That is why they are trying to make it 3-sided so that is easy for them to roll it back in there.  Mrs. Fedderson said she had driven up and down the island trying to find Commissioner McElraft’s containers because she had said they looked nice.  Commissioner McElraft replied that she had looked at them over the weekend, and they are not as nice as she thought they were.

Commissioner Trainham said they need to insist that people who do have trash containers fix them so that they look good.  He invited her to see his.  Mrs. Fedderson said she had not seen any attractive ones on Ocean Drive.  Why can’t the people who are picking up the trash come up to the house, get the container, roll it down, empty it, bring it back up to the house?  The response was “Money.”  Mrs. Fedderson said she is willing to pay double rather than have those cans sit out at the street.  Mayor Harris said it has been looked into, and it was declined.  Years back they tried to do it, and this Board has tackled it, and it is just too expensive.

Mrs. Fedderson said the biggest problem with the renters is that they clean up on Saturday morning when they are leaving, and if that trash can is filled, it sits there until Monday or Tuesday.  You’ll still have full trash cans sitting out on the street.  Commissioner McElraft said hopefully they will have more trash cans so they will have lids on them.

Mayor Harris said it has been looked at.  Different angles have been talked about, and she wished Mrs. Fedderson could have come to some of the meetings that have transpired.  Mrs. Fedderson said as an oceanfront owner, she would like to offer to pay to have someone come up to her houses and pick up the trash and put the cans back so no one has to look at it.  Commissioner McElraft said she could probably make that arrangement with the real estate company.

9.      PROPOSAL FROM NC COAST, ISLAND REVIEW MAGAZINE

Mayor Harris said it had been discussed, and the Board has had workshops concerning dropping the Emerald Tidings and combining our news with the Island Review.  Jennifer Starr is the editor of the Island Review magazine and has brought a proposal.

Commissioner McElraft asked how much it was costing to do the newsletter?  Ms. Overman replied $15,000.

Commissioner Farmer said she had two concerns.  One was that the price seems pretty steep per page per month.  Her other concern is that they might not have enough to say to come out monthly.

Mayor Harris said the one extra page is what will be there.  They can go ahead with more pages, but they start off with one inserted page.  The rest of the magazine will be just like it has been.

Commissioner Farmer said theoretically the logo would be on the top.  She is concerned whether they want to be filling one page a month.

Commissioner McElraft asked if the estimate is for one page.  Mayor Harris replied it was a one-page insert.  Ms. Starr replied that as requested, it would be a page in the magazine.  They did do a proposal for a separate insert, but . . . .  It is a per-page rate, so they could have as many pages as they want.  Commissioner McElraft verified that the total $8,000 includes only one page per month.

Commissioner Murphy asked if this would be a yearly, 12-month contract.  Ms. Starr replied that it is based on their annual page rate.

Commissioner Wootten said the Island Review does not get mailed to local people currently.  Most of the cost is identified with mailing the magazine and the insert to local residents.

Commissioner McElraft said she did not disagree with the prices.  She wondered whether they needed to do it every month, could they not do it every other month.

Commissioner Wootten recommended they try it, and if they do not like it, they could go back and pick up Emerald Tidings.

Commissioner Murphy asked if they would be held to the contract if they are not happy with it.  He does not want to have to do it for 12 months if that is not what the people of Emerald Isle want.  Commissioner Wootten said he did not see a 12-month contract.  Mayor Harris said it was a whole lot cheaper than Emerald Tidings.  Commissioner McElraft said it would be a change, and asked if they could do it for 12 months with a 30-day out on either side.  Ms. Starr said they could have a cancellation policy.  She advised them that they would be getting the information out on a monthly basis for $7,000 less per year than they are now only doing it on a quarterly basis, plus they will be getting it mailed to all the out-of-towners not at their expense.

Commissioner Wootten moved that the Board accept the proposal as outlined with a caveat of a 30-day kick-out if either side becomes disenchanted with the product or each other. Commissioner McElraft seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried

10. PAXON HOLZ/REED DRIVE COMMERCIAL PARK

            Mayor Harris commented that the Planning Board has sent this project to the Town Board and they have recommended that the Town Board determine whether a waiver is to be granted to allow a 40 foot right-of-way be used for Reed Drive Extension.  Also, the original 3-lot subdivision as originally requested was expanded to the entire parcel at the request of the Town Board, which includes the 7.94 acres (including Reed Drive).

 

            Attorney Richard Stanley came forward and said, “We are here for a favorable review of the preliminary plat for the McLean Trust property at the intersection of Coast Guard Road and Highway 58.  I believe it was approved by the Planning Board on March 28th.  It started out this time again as a 3-lot subdivision using the existing Reed Drive Extension that has never been opened but through discussions of the Planning Board, they did not want to see a 5-block subdivision so they approved it on March 28th. I want to remind you again, that this a recorded registered plat in the Register of Deeds, Map Book 8, Page 32. The map shows Coast Guard Road and that Reed Drive extends out to the end of the block.  This is the road that has not been opened and it in the middle of this property.  Right now it is a dedicated public road that has never been opened.  That was the reason why the 3-lot subdivision would have used that road (60’ right-of-way) when talking about lots on the North side of the dedicated unopened road. 

 

Mr. Stanley continued that the Planning Board has been provided septic tank suitability letters for the first 3-lots and he had the letters for the remaining ones.  He stated the reason they were asking for reasonable favorability tonight but not what he would call final preliminary approval is because there is an additional step that must take place in order to reduce the road from a 60-foot right-of-way to a 40-foot private road.  He pointed out that a lot of thought had been put into this by the Planning Board.  He also pointed out that Reed Drive with 40-feet would be a two-lane private road, but when you come out to Coast Guard Road from the 3-lots it would be a right turn only.  You could not turn back left.  What has happened with this road is that it is coming down and turning and coming along the Southern perimeter of the property to Coast Guard Road at Pebble Beach Condominiums.  There is a right turn only on Reed Drive as you go East.  You would have to go down Coast Guard Road.  You cannot go across that intersection nor turn left.  The extension of the Road comes out near Pebble Beach and you could turn either left or right. 

In order to get to that step, substituting a 40-foot right-of-way for a 60-foot right-of-way, it will be necessary for the Town Board to withdraw that road as a public right-of-way.  There is a procedure in the General Statutes that Mr. Taylor, Town Attorney, will cover with the Board.  It is necessary to adopt a Resolution of Intent to abandon and call for a Public Hearing.  The Public Hearing must be advertised in the paper and is posted on the property.  The Public Hearing will be held and at the conclusion of that you will allow withdrawal of the road as a public right-of-way and at that point by granting preliminary subdivision approval it will then become a private road subject to the maintenance and responsibility of the W.B. McLean Trust with the appropriate safeguards on the terms.

One other thing would need to be done. John McLean has met with Dr. Phil Almeida and Art Daniel (who is an engineer) who have discussed storm water management and Mr. Stanley had a letter from Mr. McLean.  He continued that since this went from a 3-lot to a 5-lot subdivision on March 28th and since it is contingent upon the Boards’ approval of a street withdrawal which cannot take place until the next Board meeting, Mr. McLean has not come forward yet with the storm water management plan but the letter will explain that he has talked with Dr. Almeida and Mr. Daniel about running it into non-jurisdictional wetlands that would not swale out.  

Mr. Stanley again reiterated that they were asking for a favorable review but not final preliminary plat review because if the street is not withdrawn, they will have to go back to the drawing board and use the 60-foot right-of-way.

Commissioner Wootten commented that the configuration of the roadway as presented now, for favorable consideration, is a loop road as the turning point out but it is in accordance or very close accordance with what was learned with the traffic studies that the Town paid for.  That was to get the exit traffic from this property down as far away from Route 58 as possible and across from the Pebble Beach entryway.  To that degree, this road configuration is designed to satisfy the traffic pattern configuration, not the volume configuration. 

Commissioner McElraft asked Mrs. Holz if from the Pebble Beach entry coming out would you be able to turn left or right?  Mrs. Holz answered “Yes at Pebble Beach”.  Mrs. Holz said there would be a 2-lane road in on Reed Drive and out onto Coast Guard Road turning left or right.  Commissioner Murphy clarified that where the extension starts that is a right turn only and that this is also a 2-way.  Mrs. Holz confirmed this for Commissioner Murphy. 

Mrs. Holz said, “These changes to the configuration were mandated by the Planning Board requesting the advice of the traffic study and the original subdivision has been changed since it was first presented in June, about seven times.”  They have been very patient and they appreciate all of the well-meaning guidance that they have received.

Mayor Harris said, “You are asking for the abandonment of Reed Drive 60-feet in width?”  Mrs. Holz confirmed this with “That is correct and that has been brought about by the Planning Board’s request that we reduce it, to reduce the amount of encroachment as the street is presently plated and dedicated. We could go in and build a 60-foot blind street, dead in, in and out and that is that.  But because the Planning Board after their discussion and study of the traffic study asked us to reduce the road, we have done so.  They also asked us to bring it out and loop it around to come out at Pebble Beach.  We have done that.  In order to reduce it to 40-feet, it must be changed from public to private because we are not allowed to have a public 40-foot wide street so we have to ask for this.  If you had rather it to be “anything goes” in and out of Reed Drive, I will be glad to do that.  That is what I asked for 6 months ago.  You do not want that, I am told.  The Planning Board does not want that.  The traffic studies do not want it.  We have acceded to your every request and your every bit of guidance and we will continue to do so but in order to proceed, we must ask that the street be abandoned so it can be reopened as a private street for that subdivision.”  

Commissioner Farmer questioned, “On this plat it shows that some of the road runs along Quail Ridge Townhomes.  My understanding, and I may be wrong is that there is a 15 foot buffer between residential and commercial?”  She gave Ordinance page 1186 for the Town Attorney to glance at, Section 19-107 (3) and (7).  She continued that the plat shows a vegetation line, 94 feet deep along highway 58.  She asked if that was State property?  Mrs. Holz answered “Yes it is”.  Commissioner Farmer asked if this subdivision would be sitting 5 feet back from Highway 58 right-of-way.  There will be no buffer on this property between Highway 58 right-of-way and this property?  Mrs. Holz said there exists presently 98 feet of vegetation - - Commissioner Farmer interjected “which the State can pave whenever it chooses”. 

Commissioner Farmer said there has been a lot of discussion, for everyone sitting in the audience, about the State wanting to widen Highway 58 and in fact the Emerald Isle Land Use Plan supports that.

Mrs. Holz addressed this issue. She said, “Highway 24 is undergoing an expansion and Cape Carteret has become very familiar with that.  Through the Town of Cape Carteret, through most of the Town, there is 100-feet of State right-of-way and there is presently 5 lanes of traffic within that 100 feet.  In front of the little shopping area where the former Town Hall was located, there is 120 feet of right-of-way.  At the stoplight there are presently 8 lanes. From the Bridge to Fran’s Gift Shop there is a 200 foot wide right-of-way.  The pavement is located in the eastern most section of that 200 feet so that you presently have 98 feet vegetated of State right-of-way between the trust property line and the pavement.  It might interest you to know, and this may be a little premature, but the Gateway Committee walked that right-of-way today and although the surveyors flagged that entire property line, in some cases it was with great difficulty even though the flags were sometimes sticking up 10 feet in the air, that we could even see the property line. The consensus of the Gateway Committee from their report was that there is sufficient right-of-way, that there need not be additional buffer other than in the right-of-way in this Gateway area.”

Commissioner Murphy said, “If the State is not kind to us and they take 40 feet to put two more lanes in we still have an additional 54 feet for buffer.  Fifty-four feet of vegetative buffer on the State right-of-way is in my opinion a sufficient amount.

Commissioner Wootten, Trainham and Commissioner McElraft had no comments.

Commissioner Farmer said the only other comment she has is several of the studies were concerned about doing that from traffic turning lane at Coast Guard Road, getting tied up at the Reed Drive, the entrance to this parcel.  She understands what Mrs. Holz is saying, that the Planning Board has said this is what they prefer, but she is not happy to see the entrance to this property so close to the intersection of Highway 58 and Coast Guard Road.  She thought this was what the traffic studies were trying to get away from. 

Mrs. Holz replied that the public will go wherever it is easiest to get in and out but this what the Planning Board asked for.  I have proposed several different things.  That is why we are here to receive a favorable response.”

Attorney Taylor said the issue related to the vegetative buffer is under the Zoning aspects of the Ordinances that would certainly come into play when the building on the lots are started.  How to review the vegetative buffer issue at that time would come into play when a permit is to be issued in Inspections Department.

Commissioner Farmer wanted to know that in terms of putting in a road, there is no buffer?  Attorney Taylor said the buffer between the residential and commercial property provides just that.  Whether it be along the roadway, inside the roadway, etc., he does not know how that would be interpreted.  Mrs. Carol Angus of the Inspections Department said she has never had a road go down a property line before.

Attorney Taylor said, “It also contains an opaque screen fence, 6 feet in height, constructed in a manner that is compatible with the design of the project shall be provided.”  This is a possibility that the property could go right long the line. There are a lot of options so when it comes time to apply for a Building Permit within the Zoning Ordinance. He does not know exactly how constructive it would end up being when it comes to actually putting something on those lots, how you would deal with those buffer things at that point in time. 

Commissioner Farmer said she wants to go on record as being opposed to having the entrance of the parcel at Reed Drive Extension.  Mrs. Holz replied that they could have just an In and Out 60 feet.  They have jumped through every single hoop in the world.  Now that we have put the road where we were told to, when we make it private we will have to keep it up instead of the Town.  She stated she did not know what more they could do.  She asked that clarification on the buffers be provided to her before she comes in for an application to build that road. 

Mr. Jerry Huml, resident at Pebble Beach, wondered after hearing about the loop road facing the entrance to Pebble Beach, how that will impact on a complex that has 228 units, approximately 500–600 parking spaces, and in the summer is jam packed full of cars.  Have they considered safety in that region, is there thinking of a light at that area?  He sees a huge problem there and asks the town to consider that in their planning.

Commissioner McElraft asked if they needed to take the road abandonment to public hearing or make this contingent upon that.  Mr. Taylor replied that they had a couple of choices:  they could approve the plat conditional upon the Board’s making a determination to withdraw that road after public hearing at the next meeting; they could preliminarily approve it but hold final approval of the preliminary plat until after such time that the road has been withdrawn.  It does not make a difference to the developer because unless that road is withdrawn after public hearing, they cannot do what they have submitted anyway because it would have to be a private road at 40 feet.

Attorney Taylor explained that the Board has a couple of choices. 1) The plat can be approved conditioned upon the Board making a determination to withdraw that road after Public Hearing at the next meeting. 2) The Board could preliminary approve this thing but hold final approval of the preliminary plat, essentially hold off on making a final decision on the preliminary plat until after such time that the road has been withdrawn. Mr. Taylor does not think is makes probably a “hill of beans” one way or the other to the developer because unless that road is withdrawn after Public Hearing, they cannot do what they have submitted to the Board anyway.  

Commissioner Wootten made a motion for approval of the preliminary plat submission contingent upon the successful withdrawal of Reed Drive Extension as a public road at a future meeting. Commissioner McElraft seconded the motion.  The vote was 3 in favor (McElraft, Murphy, Wootten), 2 opposed  (Farmer, Trainham).  Motion carried.

Mr. Taylor said he would put forth to the Board at this point for their consideration to go ahead and pass the resolution of intent to withdraw the road and to schedule a public hearing at the next town regular meeting on May 8, 2001.  If they would like to put that resolution into play, he suggested that someone make a motion to that effect, read the resolution, and vote on it tonight.

            Commissioner McElraft moved, Commissioner Wootten seconded and the Board voted with a vote of 3 in favor (Wootten, McElraft and Murphy) and 2 opposed (Trainham and Farmer) to pass the Resolution 04-10-01-01 Resolution of Intent.  Commissioner McElraft read the Resolution at this point and a copy has been attached to the end of these minutes. Motion carried.

 

11. RECOMMENDATION FROM PLANNING BOARD REFERENCE 90-DAY MORATORIUM.

Mayor Harris said this is to be placed on any filling of a pond or a wetland.

Commissioner Wootten said this is being requested because there are changes to the Stormwater Ordinance being developed by the Planning Board now.  He had not followed that process as closely as he could have, but he thought it started out as a attempt to strengthen the residential stormwater aspects of the ordinance.  At the last Planning Board meeting he attended, there was some conversation about filling wetlands and other square footage considerations put in there.  And they have a workshop coming up on the subject.  He suggested they defer the moratorium until he has a chance to sit down at the workshop and see what the Planning Board is proposing.  It is prudent judgment to get the whole package and understand it before he buys the moratorium.  He suggested shelving this until they have the workshop.

Mr. Taylor said this is a moratorium dealing with use of property which would probably fall under chapter 19.  They need to call for a public hearing and make a determination of the moratorium after the public hearing.  The best they could do tonight is call for a public hearing at the next Town meeting with proper advertising for such purposes.

Commissioner McElraft said they had discussed the possibility of stopping the filling of wetlands several months ago and decided not to do that because it was going above CAMA’s regulations, and the fear was that they were doing things that were taking private property things away from people.  Until CAMA got stronger, they as a town did not need to put the town in legal jeopardy.  She asked to hear input from the Planning Board at the Stormwater workshop, but she did not think they should do a moratorium on it until they had further information as to why the Planning Board wanted to do this.  She suggested tabling it until after the workshop.

Commissioner Murphy agreed to table it.

Commissioner Farmer said CAMA did not have much to do with wetlands; it is the Army Corps of Engineers and DWQ.  The Army Corps of Engineers plays a very limited role as essentially a permitting agency for filling wetlands, and one of the reasons we have so much flooding in the Town of Emerald Isle is because they are permitting agencies.  They permit the destruction and filling of wetlands.  The Town is facing a $4.6 million flooding solution and is divided on using the beach as a stormwater dumping ground complete with “No swimming” signs.  This should be a no-brainer.  Many of our remaining lots are in fact wetland lots, and we will absolutely feel the impact of the poor development of them.  She does not want to hold up anybody’s plans any longer than necessary, but this was a unani­mous decision on the part of the Planning Board, and the Board does have a responsibility to consider the best interests of the Town.  She suggested setting a date for a public hearing to consider this.  She thinks if the Planning Board feels this is important, it is important.  They are concerned about people going in and filling wetlands while they know they are still under the old stormwater ordinance, and they want to make sure that does not happen through a moratorium.  She wanted to call a special session for a public hearing.

Commissioner Farmer made a motion to send this to the May 8, 2001, Board Meeting for a public hearing for purposes of determining whether or not there should be a moratorium on the filling of all wetlands.  Commissioner Trainham seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried.

Commissioner Wootten said they needed to get the draft changes that the Planning Board is proposing.  He asked Mr. Taylor to take a hard look at the legal question being posed by the subject of jurisdiction, filling wetlands, property use, etc.

12. RECOMMENDATION FROM PLANNING BOARD REFERENCE WAIVER/JERRY COOK

Mayor Harris said the Planning Board had requested the Town Board consider a waiver to Jerry Cook because the Policy and Procedures of the Planning Board require that the final plat be submitted within one year of the preliminary plat, and that year passed.

Mrs. Angus said in the Policy and Procedures for the Planning Board, it is required that you submit a final plan within one year after the preliminary plan has been approved.  In this particular case, the first year expired in July.  When Mr. Cook brought the final plat forward, she had to tell him that he did not have it in sufficient time.  She was under the impression at that period of time that this piece of property was being looked at as part of the stormwater drainage solution, and since she was not privy to that, she did not know that it may have been pulled out of that contention.  Since that had been the case at the time, she thought the Board might give him the waiver to bring it forward, and that is why she produced the preliminary plat to the Planning Board members so that they would see what had been presented before.

Commissioner Wootten asked Mr. Cook why he had not submitted the final plat within the year’s time.  Mr. Cook showed the property being talked about.  Part of the property is on the south side of Coast Guard Road and the majority is on the north side of Coast Guard Road.  It has some wetlands, and when he started working on developing the property and came before the Board for preliminary site approval, the Town was also trying to solve some stormwater problems it had.  Pete Allen called him one day and asked him if he would work with the town in helping solve the problem, and he said he would be happy to provide a win-win situation if it were possible.  He had talked with Mr. Allen several times, and the indication was that they could probably work something out.  About that time, the Moffatt & Nichol study was started and grants to the state. He was told if possible not to do anything—go away, do not sell any property, do not develop anything, until they got farther down the road.  So he went away and was away until about a month ago when he came back and made the comment that he had preliminary site plan approval.  He was told that it only lasted for a year.  He replied that he was told to leave, to go away and not do anymore until they could solve the problems.  He had no idea that there was a one-year limitation.  The issue came up about a month ago that perhaps by sending the drawings back through the Planning Board and having them come to the Board, that the Board could grant him an extension since he was asked to stay away from it.

Commissioner Farmer said on June 1, 1999, the Town of Emerald Isle applied to the Clean Water Management Trust Fund to purchase three properties for stormwater disposal—one of those properties was Mr. Cook’s, for West End Subdivision, Block 51.  That application to the Clean Water Management Trust Fund was turned down.  On July 13, 1999, the Board of Commissioners granted preliminary plat approval for West End.  On December 1, 1999, the Town re-submitted a scaled-down application to the Clean Water Management Trust Fund.  With that application, Mr. Cook’s property was no longer under consideration.  On July 13, 2000, the preliminary plat approval for West End expired, a full seven months after the property had been dropped from consideration for purchase by the Town.  There has been some discussion since December 1999 and now between Mr. Cook and the town about increasing the amount of storm water from the Island Circle area which was all part of the development.  West End’s wetlands have been receiving storm water from Island Circle since a 1992 agreement, and she appreciates Mr. Cook’s willingness to work with the town, but the additional storm water would not have been impacting Mr. Cook’s development plans.

Mr. Cook said Commissioner Farmer was wrong.  It would impact what he was doing, and what he was doing was trying to work out a win/win situation with the town.

Commissioner Farmer said when the preliminary plat went to public hearing in 1999, she and a number of other residents spoke up.  They were concerned about the impacts to the wetlands his subdivision would have.  Seven of the 23 lots proposed required filling for access.  Add to that filling the impervious areas associated with 23 houses, and there is a real potential that they will be creating yet another area of town with flooding problems.  When the flooding starts, it will not be the developer who is responsible.  It will fall to the taxpayers to pay to clean it up.  Mr. Cook had 7 months in which to submit his final plat for approval.  The ordinance says that since he did not, the approval is no longer valid.  He needs to re-submit his plans for Planning Board and Town approval.  She cannot support the waiver.

Commissioner Trainham said he would look for Mr. Cook to re-submit his plans.

Commissioner Wootten asked if there have been any changes in stormwater ordi­nances since the preliminary approval that would change the approval process.  Mrs. Angus replied “no.”  Commissioner Wootten said they were talking about a situation where the previous Board did approve the preliminary plat following the rules that are still in existence now, and there is some strong evidence that he was working with the town to solve the stormwater problem and did in fact allow his property to be a major holding pond during some of the major floods and hurricanes.  He would support the granting of the waiver since there is no change.

Commissioner Farmer said there has been a significant change in the stormwater ordinance.  It is actually being enforced.  She does not know what sort of stormwater plans were turned over to the town for Mr. Cook, but there have been sections of that stormwater ordinance that had not been enforced at all by previous boards of commissioners.

Commissioner Wootten asked if she meant that the previous board made a mistake in approving the plan.  Commissioner Farmer replied that she felt at the time that they had, and the other people who commented at the time felt that way, too.  Commissioner Wootten said they were a governing body going through a normal process of government.  Commis­sioner Farmer turned the question on Commissioner Wootten by suggesting that if there have not been that many changes, it is not that big a deal to go back through the preliminary process.  Commissioner Wootten said it is a major expense.

Commissioner McElraft asked the Planning Board if it had received final platting.  Stormwater would be addressed in final platting.  She agreed that they have dumped storm water on Mr. Cook, they have used his property free of charge to take care of stormwater problems, and the least they could do is grant him the extension.  She is in favor of doing that; and when they get to the final plat, he has to comply with all the stormwater ordinances.

Commissioner Farmer said most of the storm water being dumped on his property came from his subdivision on Island Circle.  That was part of the agreement.

Commissioner McElraft moved that the Board grant Mr. Jerry Cook an extension of one year from the time they stopped for the preliminary plat of the West End Sub­division, Block 51, as the Planning Board requested.  Commissioner Wootten seconded the motion.  Vote was 3 in favor (McElraft, Murphy, Wootten), 2 opposed (Farmer, Trainham).  Motion carried.

13. GOVERNOR’S HIGHWAY SAFETY GRANT FOR FISCAL YEAR 2001/2002.

Mayor Harris said she had received this a couple of weeks ago in the mail and had called the commissioners about it.  She had asked Pete Allen about it, and he said they did not have to be involved with any money matching.  She took it up later with Ms. Overman, who came back and said she had checked on it and they do have to match funds.

Commissioner Farmer asked about the purpose of the money.  What would they be using it for?  Police Chief Wilson replied for speed limit flashers and signs.  They put the flasher on Crew Drive that day. Commissioner Farmer said she had slowed down.  Her concern is that the budget is going to be very tight this year.  She does not like to turn away half free money, but she is concerned about the expenses they have facing them.

Commissioner McElraft asked if there were expenses they were going to spend anyway that would have amounted to the $27,000 of their share.  Chief Wilson replied that there are some items he had put in that they would be able to take out.  Commissioner McElraft asked if he had any estimate of how much that would be.  Ms. Overman replied, “About $5,000.”  Commissioner McElraft asked if they could go back and pay for things they have already purchased.

Commissioner Murphy asked if the speed limit flasher was paid for.  Ms. Overman said it had been.  It was $8,000, and that is from the grant they are under right now, that will expire June 1.  They got a grant to pay for that already.  This is new money as of July 1, which goes for video cameras, equipment, cars, traffic safety officers, stuff like that.

Commissioner McElraft asked if they could get less than the $50,000.  Mayor Harris said they need to match $28,750.

Commissioner Murphy asked if they could get from Chief Wilson a list of items that they could use this money to purchase and see if those items are necessary items for the town, and if they are going to spend the money anyway, go ahead.  Chief Wilson said he had been considering taking some blue lights out of the budget and let the money from the Highway Safety Program pay for them, if they will.  They’re pretty lenient on what they buy for the police department but they want them to designate it for traffic officers and whatever they need for the car or radar, video cameras, blue lights.

Mayor Harris said there is a date this has to be turned in.  Chief Wilson said it is something that has to be done soon.

Commissioner Wootten suggested that if this does not have to be done before the end of the month, the chief come up with a list as Commissioner Murphy requested of how he is going to spend the $58,000. They would then address it in the budget workshop and then do a consensus on whether to sign the resolution or not.  He does not think this has to come into a town meeting.  Mayor Harris said it had to be voted on.  Mr. Taylor said it is an appropriation of cash, which requires them to do it in a public meeting.  If they do it in a workshop and publish that this is going to be an item they will cover during a special meeting, they want to be able to publish that they are going to spend the money.  They would have to do a publication notice on what the meeting is about specifically naming that this item would be a part of it.  They cannot just do it in a workshop.

Mayor Harris said the state will tell Chief  Wilson what he can and cannot spend it on in the first place.  Chief Wilson said the money that the state will spend on radar is money the town will not have to pay in the budget.  They have to have radars because the ones they have after four or five years run out.  The state will pay 50% of the radars they will buy next year.

Commissioner Wootten moved that the Board approve the Governor’s Highway Safety Program grant in the amount of $28,750.  Commissioner Murphy seconded the motion.  Vote was 4 in favor (Wootten, McElraft, Murphy, Trainham) and 1 opposed9 Farmer).  Motion carried.

14. DOG WARDEN CONTRACT RENEWAL/HADNOT CREEK KENNELS.  

Mayor Harris said this costs the town $175 per month.  The Animal Committee suggested not funding it.

Commissioner Farmer said their contract runs from July 1 to June 30 and asked if they could talk about it in the budget workshop.  She is uncomfortable just rubber stamping it as it has been done before because of the comments of the Animal Committee.  Commis­sioner Murphy and Commissioner Wootten agreed.

Commissioner Wootten moved to table the topic until after the budget workshop.  Commissioner Farmer seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried.

15. PROCLAMATION/MUNICIPAL CLERK’S WEEK.

Mayor Harris said this would be April 29 through May 5.

Commissioner Wootten moved that they approve the proclamation of Municipal Clerks Week.  Commissioner Farmer seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried.

Mayor Harris said Mrs. Custy is fantastic, she is the Town Clerk, they all love her.  She does a lot of hard work behind the scenes and very few people know how important she is.

16. ORDER AUTHORIZING ADVERTISING OF TAX LIENS.

Mayor Harris said North Carolina Statutes 105-369 requires the Board to authorize the Tax Collector to advertise all unpaid taxes.

Commissioner Murphy moved that the Board approve the attached order as written.  Commissioner Farmer seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried.

17. COMMISSIONER McELRAFT/BEACH RENOURISHMENT UPDATE. 

Mayor Harris said there had been quite a few meetings on this.  They had asked Mr. Huml to give them an update and then Commissioner McElraft would follow with her report.

Mr. Jerry Huml said the committee had met twice, on February 20 and March 26.  The next scheduled meeting is April 12 at 10:00 AM in Town Hall.  The topic of beach renourishment encompasses a great deal of information.  Many of the members of the committee are concurrently serving on the Bogue Banks Beach Preservation Association as well as the Carteret County Beach Preservation Task Force.  Additionally, with Emerald Isle Realty being one of the larger occupancy tax collectors in the county, Julia Wax has recently been a member of the county focus group to help draft the occupancy tax resolution.  He thanked the Board for their support in passing a favorable resolution for an increase in the occupancy tax for Carteret County.

Occupancy tax will play a very key role in helping Emerald Isle to fund both short-term emergency beach renourishment as well as long-term Army Corps of Engineers shore protection projects.  A great deal of information has been shared, and they have had interested citizens in each of their meetings.

At the committee’s request, Commissioner Wootten contacted the coastal engineering firm (CSE) and CAMA to do a cost proposal for approximately the first 3 miles of eastern Emerald Isle, which is the most endangered area due to severe erosion on the oceanfront.  The cost estimate that came back was considerably higher than expected—$10 million.  They are seeking a second cost estimate from another coastal engineer, Erica Olsen, but they do not have the report back yet on this proposal.  He thanked Commissioner Wootten and Mitsy Overman for their diligence and help in putting together numbers and tax valuations in the affected areas.

Commissioner McElraft has been instrumental in pursuing Section 11-35, which is a turtle habitat restoration project.  This would not be as extensive a project and would require less yards of sand.  The US Army Corps of Engineers estimates a 2- to 3-year time line to apply for and receive funding for a project of this nature.  This would be a cost-share pro­gram with federal, state, and local governments.  Occupancy tax could be a part of the funding of this project as well.  Recently newspaper articles have indicated that President Bush would look more favorably on this type of environmentally related beach renourish­ment.

An extremely important factor for Emerald Isle and all of Bogue Banks is the results of the Section 111 Army Corps of Engineers study.  They are optimistic that, just as in the Wilmington harbor dredging, the Army Corps of Engineers study of February 2000 may show similar findings for Beaufort Harbor.  The bottom line of that study found that dredging of the inlet and the harbor in Wilmington caused the erosion of the beach, and the Corps of Engineers will fix the problem.  The release date for the Section 111 study may come as early as the end of this month.  The Army Corps of Engineers and the County will call for a meeting once the information is ready for public comment.  It is in our best interest to pay close attention to the findings of the study.  If the Corps admits their culpability in starving Bogue Banks by preventing us from receiving the millions plus cubic yards of sand that they artificially removed over the last several decades, they will become part of the solution for Emerald Isle.  If the results are delayed past the end of April, they would request that the Emerald Isle Board try to ascertain the reason for the delay and to do all in their power to expedite the public disclosure of the findings of the Section 111 for Bogue Banks.  We must not allow them to say that the inlet area of influence stops at Pine Knoll Shores.  Studies have proven an inlet area of influence of over 26 miles, which is the case of Cape Canaveral.

As part of the scope of the committee’s actions, the Board requested that they determine and explain the necessary role of the town in any beach renourishment project, to include, but not be limited to, approval of debt, cost for town-owned beach property, the need for property easements, and an additional objective was to assist the Emerald Isle Board of Commissioners in determining the feasibility of a property-owner funded beach renourish­ment effort at the east end of Emerald Isle.  In both meetings, the discussions quickly brought out the fact that the beach renourishment for Emerald Isle is a town-wide project similar to the stormwater management project, which is also a town-wide problem.  The third major need of the town is to correct the rapidly severely eroding point.  The committee requests that the Board of Commissioners not try to separate these three major infrastructure needs but consider them as problems that are all Emerald Isle needs to shoulder them together.

It is the committee’s understanding that the Board of Commissioners will shortly begin the difficult and arduous process of budget review for the town.  With the new property revaluation, we are blessed with a sizable $1.3 billion ad valorem tax base to be part of this funding mechanism for these three important needs. First is beach nourishment for all of Emerald Isle, although the east will ultimately need more cubic yards of sand than the central and west strand.  After the hurricanes in 1996, 1998, and 1999, steps and boardwalks were lost from the 9000 block east.  Second is to solve the Emerald Isle stormwater problems in the most economically and environmentally sensitive way possible.  Third is to relocate Bogue Inlet Channel at the point so it no longer contributes to rapid erosion at that end of the island.  The committee knows the Board of Commissioners has the unique opportunity to protect this same wonderful tax base that has been the strength and beauty of our coastal town.  Taxes used to be triple what they are today as recently as the 1980s.  As the tax base grew, our taxes dropped from over 60 cents to less than 20 cents per $100.  If we allow properties to disappear at the point or on the oceanfront, or property is lost because of the stormwater problems, then the tax rate is going to go up.  The committee respectfully submits that once the Board has a true understanding of the cost of these projects that a modest tax increase combined with the millions of dollars we will be receiving ????? [tape change].  A referendum in November could be our earliest opportunity to decide on that issue.

Most important of all, Emerald Isle is a town we love because it has always been about neighbors helping neighbors.  We will work hard to keep Emerald Isle a family beach.  As part of the committee’s work, they plan to survey their neighbors in the near future.  We all need to protect our resources.

Commissioner McElraft thanked Mr. Huml for giving the committee report.  On the long-term situation, they are about 6 to 7 years away from possible funding through a federal 50-year plan.  They are looking for $700,000 at the federal level to continue the feasibility study, so that has not been written into the budget yet, so there will be a lot of lobbying to try to get that part to continue on the same path they are going with the timeline with the federal plan.  The county share will be paid with occupancy tax.  They are now in the process of trying to increase the occupancy tax and get an agreement on a 3% increase, which would make it 6%. They pretty much heard everybody loud and clear in the county bond refer­endum that they wanted tourists to pay for a lot of the beach nourishment, and this is a great way to get the tourists to do that.  Two percent of that occupancy tax will go to fund the long-term plan, and then 3% of the 6% will go into advertising, so we will get more advertising than we had before with the TDB.  One percent will be given to 3 towns—Pine Knoll Shores, Indian Beach, and Emerald Isle—for short-term nourishment projects, so if the 6% occupancy tax does pass, we will be getting part of that in 2002.  If they decide on a 5% only increase, and there is contention right now between the collectors, Emerald Isle will ask Rep. Smith to tack on 1% for Emerald Isle and earmark it for us.  We do hopefully have some short-term nourishment money coming through occupancy tax either way.

Section 11-35 Turtle Sanctuary Restoration is actually called Environmental Restora­tion project.  They really have not gotten that involved in it.  Commissioner McElraft took it upon herself to ask Mr. Allen to write to the Corps of Engineers asking if it was feasible for Emerald Isle to get a Turtle Sanctuary Restoration project going.  All they are doing now is information seeking.  This would be a 75% federal, 25% local share with a cap of $5 million, all the federal government will spend on restoring turtle sanctuary.  It is a great way to get 1st to 30th Streets and some of the other areas where the turtle nests have been washed away restored.  Oak Island did this.  It is not a complete nourishment project.  It will not have the millions of cubic yards of sand that a nourishment project would, but it would hold us over in certain areas and would be a cost-effective way to hit some of the areas that are really endangering the turtle population.

Commissioner McElraft continued that the 111 study should be out any day.  It has been completed, it has gone to Vicksburg, Mississippi for review and is back now.  The Corps of Engineers is trying to figure out what they are going to do.  She thinks they will be culpable but to say they are culpable all the way to Emerald Isle may be a stretch for them even though the inlet area of influence has been proven to be 26 miles.  It is going to take Emerald Isle pushing the upper limit with litigation to prove that we are also being affected.  Whichever way it goes, there will be sand put back into the system, which will help us.  It is not a natural process that our beaches are eroding.  She has heard so many people say that they will continue to erode.  It is a process that sand is being taken out of our system at Beaufort Inlet and the port needs to get rid of the sand, and we need it.  She is hoping that the 111 will give us some sand, at least put it back into the system.  We are eroding much quicker than what a natural process would be.

The committee had been limited to 1st to 30th Street.  They realize that the $10 million was going to be way too much for them to handle because there are a lot of elderly people who own property in that area and it was way too much money for them to fund by themselves.  The committee would like to take all taxpayers and see what they would be willing to pay, and then it would have to go to bond referendum as it did with the county.  That is what the committee is asking for.  She asked that the survey include all of Emerald Isle.  

Mayor Harris asked if Commissioner McElraft was asking if the Board would be willing to mail out another survey to see the interest.  Commissioner McElraft said, “Correct, like they did in Pine Knoll Shores and Indian Beach.”

Commissioner Trainham moved that the committee be asked to do a survey to determine the wishes of the citizens.  Commissioner Wootten seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried.

Mr. Charles Stuber, resident of 1106 Timber Trail and member of the committee, said he lives in Raleigh but is here about one third of the time.  Because of the beach nourishment problems, he is here about every Saturday for meetings.  They have been talking about the whole town problem which includes not only all of the beach but the stormwater problem and the point, and he asked that when they do the survey, they include all of it in the bond referendum.  Some of the residents are not immediately affected, but you never know whether a year or two from now they will have a problem, too.  In Raleigh, if someone has a problem on the other side of town, he helps pay for it, and the same thing should be true here.  If some of us have a major problem now, the whole town should be involved.  None of us like to pay taxes, but his feeling is we had better take care of the problems now because if they deteriorate more, we will be paying more taxes and have a messy looking beach, too, to try to get back in shape.  He hopes the survey will be positive.  He and his wife did a survey a couple of years ago and got a very positive response from about 95% of the oceanfront owners.  If they put the survey together properly with the right figures and facts, he thinks they will get a positive response. He hopes the Board will support it.

Mrs. Paxon Holz, 6715 Ocean Drive, is another one of the absentee, non-voting property owners, and she is so proud of Pine Knoll Shores.  She wants the Board to take a more positive attitude, wants to see some dynamic leadership, and wants to see the Board get behind renourishment and make it possible for Emerald Isle.  We cannot wait for the rest of the world to take care of us.  She will pay whatever she has to pay. She cannot vote.  She is telling the Board now to do it and charge the oceanfront property owners more than anybody else because they will be benefiting more than anybody else.  They already pay more taxes than anybody else, but that is America.  We have to have sand.  The last time we had a big storm, the ocean was within 20 feet of her septic tank.  To her, this is a business.  It is not a luxury place where she comes over and romps on the beach.  She rents it every single day she can get warm bodies in there, and every year since she has owned it, she has taken money out of her pocket to pay the expenses.  The rental income does not cover the expenses—the mortgage, the taxes, the insurance, the commissions on the rentals, the maintenance.  That is life, it is a business.  She hopes to have it paid off someday, hopefully before the septic tank falls in the ocean and is condemned.  Once the septic tank is condemned, the mortgage continues but you get no federal flood insurance because the house is still standing.  She implored the Board to take hold and do something for us.  We will pay whatever we have to pay.  What is the alternative?  She still owes $180,000.  You need to take hold and be leaders and get us some sand. Mayor Harris said she thought they had.  Mrs. Holz said with their Internet skills, they have more ability than she had to secure a copy of the US Army Corps of Engineers study that was performed that shows that the 13 miles east of Bogue Inlet has a history of accurancy and should be considered among the first areas of the state for development.  Guess who was Assistant Secretary of the Army when that was produced?  Kenneth C. Royal, father of the late Senator Kenneth C. Royal Jr, grandfather of the present Kenneth Royal III.

Mr. Charles Vincent, resident of 7209 Ocean Drive, said there had been a lot of talk about taxes and spending and budgets.  We live in a wonderful place and enjoy the services, but if we are going to do that, we have to pay taxes.  That is part of it.  Our taxes are lower than almost everyone else’s anywhere, and certainly much lower than many.  The reason is because we have a high ad valorem base.  We are in danger of losing much of that base, that base that is on the ocean front.  To keep our taxes low, we need to protect our ad valorem base.  From New York to Texas, virtually every community with oceanfront has seen the virtue of protecting their tax base, their industry, their income.  Are they more far-sighted than we?  If so, we can find out what they did, use their plan, and find out how they got federal help.  He implored the Board to leave no stone unturned in their effort to find a solution to the eroding tax base.  He is convinced the problem is caused by the deep dredging in Beaufort Inlet, but to get the Corps of Engineers or whoever is responsible to make the repairs is not going to be an easy task.  It will take a lot of effort and it will involve spending some money to protect our tax base.  It will involve an effort on the Board’s part, also, to educate the electorate to the need to protect this tax base.  He has heard people before the last bond issue say, “But what if we renourish the beach and it washes away?”  First of all, that will not happen.  If you look at either end of our island, it has been renourished and they suffered through 5 hurricanes with no damage.  In fact, the west end is in better shape than it was when it was renourished 10 years ago.  If we properly engineered it and something happened to it, FEMA would come in and repair it for us.  Another thing nobody had mentioned that is realistic is most of the oceanfront owners, who pay a large share of our taxes, do not live here.  There is an investment.  But still they pay a large portion of our taxes.  If their investment washes away, they will probably collect their insurance, write off the loss on the income tax, and move to a community that has foresight enough to protect the beaches, leaving us to make up the difference in the lost taxes.  In short, it takes short-term spending occasionally to save many times that amount in the long run.  We must do it—it is only common sense.  Let our visitors pay for beach nourishment and maintenance.  Rep Ronnie Smith is trying to put in a bill, but he has not yet.  He has been foot dragging, and we need as individuals, as citizens, and as commissioners, to give him a call to say we need this in so that the visitors and people who use our beach can help us restore it and keep our tax base where it is so we can get a dog warden.

18. BENCHMARK GRANT APPLICATION.

Mayor Harris said Michael Harvey of Benchmark prepared a grant application for revision to the existing zoning and subdivision ordinances.  The total grant is for $27,000.  The Town’s portion is $9,000.  She asked if the Board wished for Benchmark to submit the application on behalf of the Town.

Commissioner Wootten asked Commissioner Farmer if she was satisfied with this because she had been paying a lot more attention to it.  Commissioner Farmer said she is very satisfied with it, in part because it is so fluid.  She thinks they need Mrs. Angus’s input to narrow it down more, but she does not think it is necessary for getting the proposal.  It is very loosely worded.

Commissioner McElraft asked if the other person (Dale Holland) was still putting in an application.  Mrs. Angus said she was going to ask about that because she did not know where she fell in the scheme of things for discussion.  If this is approved tonight, does that mean that Dale Holland need not go any further with his application?  Mayor Harris asked what Dale Holland was doing that Mike was not doing.  Mrs. Angusreplied that he was only asked to do the unified codification, she did not know about the other stuff.  Benchmark has incorporated his into theirs, and Dale has not.  Commissioner Farmer said they would be competing with each other.  Based on what Mrs. Angus said, Dale Holland doing the unified codification makes a lot more sense.  She is not convinced that that is as big a priority right now.  She would cry if that gets the grant and this one does not.

Commissioner Farmer said this in no way binds the Board to Benchmark.  They are providing for free, the service of writing this proposal, but we are not obligated to then go with them or anyone.

Commissioner McElraft asked if the deadline was April 20, when would they have time to look at Dale’s.  Mrs. Angus thought his would be here today or tomorrow.  Commissioner McElraft asked if they need to look at it or can they submit both of them.

Commissioner Wootten moved that the Board approve the Benchmark grant application.  Commissioner Trainham seconded the motion.  Vote was unanimous in favor of the motion.

19. EASTERN CAROLINA JOINT LAND USE STUDY.

Mayor Harris said back in October, Mr. Lee came to the Board and went over everything very thoroughly and said the resolution would be forthcoming.  The Town agreed to pledge the maximum of $543 in cash and $526 in-kind service to fulfill the local match required by the Eastern Carolina Land Use Study.

Commissioner Farmer passed out maps from the draft AICUZ.  She is not a member of the JLUS committee, but she has gone to most of their meetings and has some concerns.  The purpose of the JLUS (Joint Land Use Study between the Marine Corps and Carteret County and some other counties) is to prevent inappropriate land uses around military installations, in this case Bogue Field.  It is too late.  Emerald Isle’s land uses are set.  The Harrier circuit training flight path takes it over Emerald Isle.  This flight path has recently been designated by the military an accident potential zone.  The Department of Navy’s guidelines state that for safety reasons, an accident potential zone density should be limited to 1 to 2 single-family houses per acre and prohibits such uses as condominiums and gathering places like shopping centers, day cares, hotels, churches, and gas stations, even Town Hall.  All of these land uses are already here in Emerald Isle in the accident potential zone.  It is too late.  She appreciates that this is a very controversial subject.  She appreciates that anyone who questions the military is automatically branded unpatriotic.  She is not.  But we are no longer talking about a substantial number of people being inconvenienced by noise.  We are talking about an accident potential zone in our town.  This was news to her because the current Air Installation’s Compatible Use Zone document, which is the military’s planning document, omitted the accident potential zone map for Bogue Field.  The new map now shows these zones as well as an expanded flight path.  It is too late.  Our residents are living and shopping in a crash zone, and this Board has a responsibility, legal and ethical, that while it supports the Marine Corps, it asks the tough questions as to whether the risks to Emerald Isle have been assessed.  The JLUS will take 24 months.  Safety is now.  These questions have to be asked and answered.

Commissioner Trainham added to what Commissioner Farmer said.  As many know, he has been in continuing education and is an educator.  The mayor and he have a responsibility as members of the JLUS Policy Committee to be participants in the Land Use Study that is going on.  They go to the meetings.  At the first meeting they had, he raised the question of the consultant how come they are supposed to be involved in this when they are already developed out.  How are they going to be able to participate?  They were talking about putting some money up, and at the same time, what will the value be.  Since that time, he had learned that some of the value is in the cooperation they might give to other locations.  He still says there is a basic problem on the island that must be addressed, and he is hopeful that they can address this through the JLUS Policy Committee.  If they do not do it, they are wasting not only our time but our money, and we are taking all kinds of chances in the meantime.  He knows the answer comes back that we have never had a civilian be lost in an accident—yet.  And he hopes we do not ever have that.  We are still living on borrowed time and are living on the edge, and it frightens him every time the airplane goes over his house.  At the same time, he is concerned about the fact that they continue to serve in this policy committee, and so it will be his responsibility to bring back to the citizens any kind of information that is necessary.  His hope right now is that the Board can be a little more educated for what the real crux are, and to be open-minded and try to learn from those who have made some complete studies in this area.  He is hopeful that his colleagues will share with him in the responsibility for learning all they can about this problem of safety.

Commissioner McElraft moved that the Board adopt the resolution with our pledge of $543 in cash and $526 in like kind of services to fulfill the obligation to JLUS.  Commis­sioner Murphy seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried.

20. BIDS FOR BATH HOUSE.

Mayor Harris said they received the bids for the original access for the bath house.  The Board had before them all the names.

Commissioner Farmer said she was sorry there was not a low bidder from Emerald Isle.  It would have been nice to have hired one of our own.

Commissioner Farmer moved that the Board accept the low bid of Thomas Simpson Construction Company in the amount of $61,400 for the Western Regional Access Bath House construction contingent upon a performance bond equal to 5 percent of the total and providing proof of liability and workmen’s compensation insurance.  The department head will be allowed to move to the second lowest bidder if those conditions cannot be met and the second bidder can meet those conditions.  Commissioner Murphy seconded the motion.  Vote was unanimous in favor of the motion.  Motion carried.

Ms. Alesia Sanderson commented that along with the application that will be submitted for the state through CAMA, construction and improvements require pre-application and then if they approve the pre-application, they will be asked for a final application.  She would like to proceed with phase 3, interim improvements to the Western Regional Access beyond what they are doing right now.  CAMA, for the first time this year, is making funds available for rebuilding excessively damaged walkways that they funded in the past.  Windjammer Walkway is in extreme need of that.  She would like to submit those two preliminary applications. The Town’s part of the Western Access will probably be between $6,000 and $6,500 because that is a 75-25% match.  The full application will come before the Board if we are invited to submit a final application.  She wanted their blessing with the pre-application.

21. COMMENTS FROM DEPARTMENT HEADS.

Parks and Recreation Director Alesia Sanderson had no comment.

Fire Chief Walker said there were calls on Saturday evening.  There were two calls back to back, a structure fire in Emerald Plantation and a cardiac arrest in the 5200 block, so they had emergency vehicles going everywhere.

Police Chief Wilson had no comment.

Planning Board Chairman Ceil Saunders had no comment.

Public Works Bob Conrad had no comment.

Inspections Department Carol Angus said they added another $1.5 million to the tax records for this past month.

22. COMMENTS FROM TOWN CLERK, TOWN ATTORNEY, INTERMIM MANAGER, BOARD MEMBERS.

Town Clerk Carolyn Custy had no comment.

Commissioner Murphy asked Chief Wilson and Chief Walker about the four-wheeler guys that patrol the beach in the summer.  Would they be able to give citations to people who do not have dogs on a leash? Chief Wilson said if they want a civil penalty, they can.  Chief Walker said a lot of problems they have on the beach is that they do not know who owns the dogs.  Several beach patrol people have been bitten by dogs.

Town Attorney Derek Taylor had no comment.

Commissioner Farmer mentioned the civil citations and hoped that the Board would consider at a workshop how they could implement an education program.  She thinks they should be pursuing a pooper scooper law.  She thinks they need that, and if they need more traps at Town Hall, maybe they can get some more.

Commissioner Trainham had no comment.

Commissioner Wootten commented about the selection of the next Town Manager.  They have a lot of applications (76) in.  The date for closure of the ad is April 13.  He suggested they start action on the resumes as early as April 16.  He asked if they could pick a time to have a meeting to narrow down the applications to whatever the appropriate number for final review and interview.  They can decide that in the meeting. 

The meeting to discuss selection of the Town Manager will be held on April 23 after the budget workshop. 

Interim Town Manager Mitsy Overman said it would be nice if they did a spreadsheet with the applicants alphabetized and the priorities across the top.  Then they can tally at the bottom.  Commissioner Farmer said she would be back in town on April 20 and would get it then.

Mayor Harris wished everyone a safe and happy Easter, good fishing, good weather.  Both churches will have a sunrise service at 6:30 A.M

Commissioner Murphy moved, Commissioner Wootten seconded and the Board voted unanimously to go into Closed Session to discuss litigation at 10:35 P.M.

Commissioner Murphy moved, Commissioner Wootten seconded and the Board voted unanimously to return to regular session 11:00 P.M.

Commissioner Murphy moved for adjournment.  Commissioner Farmer seconded the motion.  Vote was unanimous in favor of adjournment.

Meeting was adjourned at 11:15 P.M.

Posted by The Town of Emerald Isle 04/10/2001

March 19, 2001 

Planning Board

Town of Emerald Isle Planning Board 
Regular Meeting Minutes 
Monday, March 19, 2001

The meeting was called to order by Chairman, Ceil Saunders at 7:00 P.M.

Members in attendance: Ceil Saunders, Frank Vance, Phil Almeida, Ed Dowling, Art Daniel and new member, Fred Josey. George McLaughlin was excused being out of town. Also attending: Secretary, Carol Angus; Interim Town Manager, Mitsy Overman.

Approval of the Minutes of the February 19, 2001 Regular Meeting. Phil Almeida advised that “highway load” be added to the last sentence in paragraph eight on page three. (A blank previously appeared because this term was not audible for transcription.)

Frank Vance made motion, second by Phil Almeida with the addition of the word “highway”. Vote was unanimous in favor of the motion.

Report from Town Manager – Ms. Overman advised the board that the CVS Drug Store relocation plat had been approved; as well, as the Emerald Hotel with a contingency.

Report from the Building Inspector– Secretary Angus advised the Board that Mr. Taylor had not yet returned from Mocksville, NC where he was taking some of his level 3 certifications for the Inspections Department. She asked if there were any questions regarding the report submitted. The board members said they had no questions, but they do like the new format of the report.

OLD BUSINESS:

  1. Reed Drive Commercial Park Subdivision of 3-lots at the corner of Hwy 58 and Coast Guard Road.

    Mr. Bill Fanning, represented the W. B. McLean Residuary Trust for this 3-lot subdivision.

    Mr. Dowling asked if there was not a Mayoral committee named to look at this project and that this board is looking at it without the review of that committee. Commissioner Wootten advised that the Gateway Committee will meet at 9:00 a.m. on Tuesday, but that is for the Gateway, not specifically for this piece of property.

    Mr. Dowling is also concerned about swales or buffers being installed to protect the property owners at Quail Ridge Townhomes. He is concerned about the water flow from this property.

    Mr. Almeida wanted to advise there are other items he is interested in to be sure there are not stormwater problems. 

    1. He asked who is going to actually build the road? Response from Mr. Fanning is that the owner will build the road.
    2. Why is the temporary sedimentary basin in the right-of-way and not in the lot? Mr. Fanning replied that he cannot answer that, but it can be moved. There was then some quick review with Mr. Fanning on the map.
    3. He wants to see specific datum elevation of the ground water table, baseline elevation.
    4. Highest seasonable water table elevation.
    5. On south of Reed Dr. the ground is higher. Runoff is going to come off the road to the lots. There is no design for a swale.
    6. There is one area that has water that is land locked within the acreage and does not flow out. They may have been a series of ponds, three or four and three years ago two ponds were filled. The capacity of the ponds to retain water has, therefore, diminished. He wants design to verify that the existing pond(s) will indeed handle the flow of stormwater. Look at the total area.
    7. The 18” pipe with have to handle a lot of silt. How do you intend to trap the silt? There is more detail needed.
    8. There is a diagram of the rock check dam, but he wants to see details. One is 18” the other 3 ½ ‘. Will enough sediment be trapped to keep it from going into the pond?

    Mr. Fanning said he has noted these concerns and will give them to Mr. McLean for addition and explanation for Review Committee.

    The motion was made by Phil Almeida to proceed to the Review Committee for Wednesday, March 21 at 3:00 P.M .; second by Frank Vance with unanimous approval in favor of the motion.

    A party from the audience asked to be able to speak. Chairman Saunders denied this request because of an outrageous attack on the Town Board at their February meeting from a citizen in the audience. She is not going to subject the Planning Board to this type of behavior. The Planning Board is an advisory board and are not required to have public comment. Only those parties with an agenda item will be able to address the board. If there are any questions on an issue, put them in writing and send them to the Mayor for their consideration at the Town Board.

     

  2. Stormwater Ordinance Revision, Chapter 16 – Mr. Almeida went over each change as it was presented in the revision. (The proposed ordinance, in its entirety, is attached to these minutes with the proposed changes typed in BOLD type). (There is a link available through the website for viewing.)

 

Motion was made by Ed Dowling, second by Frank Vance to recommend the revised Stormwater Ordinance, Chapter 16 to the Town Board at their next regular meeting Tuesday, April 10, 2001 at 7:00 P.M.

At the conclusion of this motion Mr. Daniel asked that a consideration be given to have a workshop for the Planning Board with representatives available from CAMA, Health Department, NC Department of Environment and Natural Resources, Corps of Engineers, etc. for a session that is related only to the topics that involve Emerald Isle. This will be done as a Special Meeting at sometime in the future. The other members agreed with the suggestion and it will be given consideration.

Also, Mr. Daniel said he felt that no project should come before the board that does not have copies of the State or Federal Agencies Plan or Reports in the original submission. The members felt this was a favorable recommendation. (This policy would delay submission of a project being presented to the Planning Board because they are usually in process during the Town’s review period.)

NEW BUSINESS:

  1. Recommendations to Town Council from Dr. Phil Almeida
    1. That the Town Council address the NPDES II, at the appropriate time. Motion was made by Mr. Almeida to recommend this issue, second by Ed Dowling, with unanimous approval in favor of the motion.
    2. Mr. Almeida also made the motion that the Town Council put a 90-day moratorium on the filling of any pond or wet land at their April meeting. Frank Vance seconded this with unanimous approval in favor of the motion.
    3. Because a recent survey indicating that the North end of Coast Guard Rd. pavement has encroachments, Mr. Almeida made the motion that the Town Council obtains an easement(s) or obtain a deed to the property for these encroachments. Second by Ed Dowling, with unanimous approval.
    4. Mr. Almeida made the motion that the Town Council explore ways of educating the public the need to maintain ponds to reduce the impact of stormwater. Mr. Josey seconded the motion with unanimous approval in favor of the motion.

      Mr. Ted Williamson, a resident of Lands End, was in attendance and was asked if he would be willing to serve in advising those parties that may have some questions about keeping the ponds clean. He replied “Certainly” with Mr. Almeida’s help.

      Mr. Almeida commented on the plat that had been included with the members packet for the month for West End S/D, Preliminary Plat, in Block 51 North.

      This had been distributed because the Final Plat is being submitted in the near future. However, the majority of the members were not on the Planning Board when this was reviewed and Ms. Angus felt that the members needed this plat in order to make an informed recommendation.

      Mr. Almeida said he felt the Town Council should advise the Planning Board as to whether they would allow a waiver for this plat to be reviewed. Policy and Procedure requires that the Final Plat must be submitted within one year of the Preliminary Plat and a year had past. Ms. Angus advised that she had been informed that this project had been on “hold” because of the Might and Nichols study being done by the town. This property was being considered for stormwater runoff area. Because such consideration does not go through her department, she was not aware that this consideration is no longer the case. Ms. Angus spoke to Mayor Harris about the issue and Mayor Harris said the property is still under consideration for such use and may still be on hold.

      Mr. Almeida said he understood but still wants the Town Council to waive the one-year submission policy. Mr. Dowling said he would like to see the Preliminary Plat to be reviewed again. However, there is no precedent that would force the developer to resubmit when he has already received preliminary approval. Ms. Angus advised that there is a Final Plat Checklist that must be submitted and adhered to. If this board feels that more work is needed in an area that was not properly reviewed previously, simply require that the developer address those issues before he will be able to get a Final Plat recommendation from the Planning Board to the Town Board.

      Art Daniel made motion, second by Frank Vance to adjourn. The motion met with unanimous approval in favor of the motion.

Posted by The Town of Emerald Isle 03/19/2001

March 13, 2001 

Board of Commissioners

MINUTES OF THE REGULAR SCHEDULED MEETING 
OF THE EMERALD ISLE BOARD OF COMMISSIONERS 
TUESDAY, MARCH 13, 2001 – 7:00 P.M. – TOWN HALL

Mayor Barbara Harris called the meeting to order at 7:00 P.M.

Present for the meeting were Mayor Barbara Harris; Commissioner Emily Farmer; Commissioner Patricia McElraft; Commissioner Emory Trainham; Commissioner John Wootten; Town Manager Pete Allen; Interim Town Manager Mitsy Overman; Town Attorney Derek Taylor; Town Clerk Carolyn Custy; Planning Board Chairman Ceil Saunders; Police Chief Mark Wilson; Kent Hood, Fire Department; Alesia Sanderson, Parks and Recreation; Building Inspections Department Head Carol Angus; and Public Works Director Robert Conrad.

Mayor Harris asked for a motion to excuse Commissioner Murphy due to illness.

Commissioner Trainham moved, Commissioner McElraft seconded, and the Board voted unanimously to excuse Commissioner Murphy due to illness. Motion carried

  1. MAYOR’S COMMENTS

    Mayor Harris introduced the new Town Accounting Clerk, Vicki Dudley.

     

  2. ADOPTION OF AGENDA

    Mayor Harris said she had been asked to eliminate Item 13 from the Agenda.

     

  3. CONSENT AGENDA

    Commissioner Trainham moved and Commissioner McElraft seconded the approval of the Consent Agenda, which included Minutes of the Workshop Meeting of January 12, 2001, and Regular Meeting of January 13, 2001, and the Tax Refunds and Releases and Line Item Budget Transfers.  The Board voted unanimously to approve.  Motion carried.

     

  4. MR. HOWARD KOHN OF THE CHESAPEAKE GROUP, THE FIRM ASSISTING WITH THE DEVELOPMENT OF A CARTERET COUNTY COMPREHENSIVE PLAN, WILL ADDRESS THE BOARD.

    Mr. Howard Kohn apologized for not having sufficient numbers of his handouts but said he would leave some for copies to be made. He said he is a temporary resident of Emerald Isle.

    One of the things that has been lost track of in the county is that what happens in one part of the county does have something to do with what happens in another part and there are many common interests and bonds.  They have been involved in a very significant public involvement process that included telephone surveys of full- and part-time residents and visitors to the area; forums for public input in different locations; a survey of over 500 businesses in the county; open task force meetings held once a month; personal interviews with “stakeholders”; other meetings (tonight is an example).  They are disseminating information on a regular basis through the newspapers, progress reports on a monthly basis, and articles in other publications for other organizations.

    The Task Force members, appointed by the County, play a key role in getting back to their group.  It involves “environmentalists,” “developers,” people from all ends of the county, including elected officials and regular citizens.  It has been a very good group, and they have some great inputs.

    In most comprehensive plans, there is one part to it where policies are established.  This is a three-part process.  Establishing goals and objectives was the first phase, and they have completed it.  From there, they will develop programs on how to implement those goals and objectives.  After that, they will be looking at land use on a countywide basis, not to circumvent anything done in Emerald Isle or any other individual community.

    Eight or nine goals have been established.  They can be modified at any time as the Task Force continues to take input.  The goals are not in order of priority, but are just in the order in which they were placed in the particular document.

    1) Provide a balanced transportation system that includes quality roads, public transit, and bicycle trails throughout the county to ensure access to jobs, services, resources, to all residents and visitors to the area.  Promote quality roads and road conditions, encourage quality and efficient evacuation from Bogue Banks, encourage mass transit systems, and expand and improve bicycle paths and trails.

    2) Promote and protect the quality of the environment and quality of life for all residents of the county.  Protect and improve surface water, water quality, expand greenways, promote industry compatible with environmental quality and quality of life, establish carrying capacities based on land use and water quality baselines, and provide adequate infrastructure and public facilities for sustainable growth.

    3) Preserve and respect cultural diversity.   

    4) Preserve and enhance the county’s natural and historic resources. 

    5) Preserve and enhance the county’s recreational opportunities for all its residents.  Provide adequate water access for economic and recreational purposes.  Water access is not just for someone to go to the beach—there are areas in the county that need access to the water for their livelihood; the seafood and fishing industry.  Expand recreational opportunities for, including but not limited to, hiking, biking, swimming, walking, and other special-use facilities. Expand cultural enrichment opportunities.

    6) Develop a diversified economic base, capitalize upon the county’s natural and human resources and assets by providing a range of employment and economic opportunity.  There are many people concerned that their children, after they get an education, will not be able to live and work here because the job base is not here.  There are also concerns about environmental issues about jobs.  Reduce unemployment and under-employment.  Increase well-paying full-time employment for county residents.  Raise the educational levels and skills of the current and future workforce based on technology and technical skills.  Retain and expand the county’s businesses and industries.  Retain a greater share of retail spending power inside the county.  Enhance the county’s hospitality industry, our number one industry.  Support implementation programs and services that foster economic development and provide services necessary to expand the retiree base population.

    7) Provide a quality education for the county’s current and future residents, ensuring the ability to achieve economic and personal opportunities. 

    8) Ensure quality health care and access to health care throughout the county. Keep health care here.  Promote and encourage the use of the medical facilities within Carteret County.  Encourage development of small business employee health insurance.

    9) Promote the county’s goals, objectives, policies, and positions through coordination, communications, and participation with and through involving federal, state, regional, and multi-county government interests and related activities.  Much of what happens in this county is impacted in one way or another by forces, sources that are outside of the county, and we need to beef up our involvement from that activity.  Expand the level, involvement, and accountability of Carteret County representation on state and regional boards, commissions, and others that create, monitor, and control policies and regulations that impact the county.  Improve communications between businesses and industry and government regulators.  Enhance the county’s attractiveness to business and industry.

    This part is complete.  Most comprehensive plans stop here.  From here, the Task Force will take these areas and look in more detail to create policies and programs to put things into place.  They want consensus on how they will accomplish the goals and objectives.

    Commissioner Farmer mentioned the forum at the western end of the county to be held on April 4, 2001, at the Western Community Center.  Mr. Kohn thought it was scheduled for 6:00 P.M.

  5. MR. JOE MCKINNEY, DIRECTOR OF THE EASTERN CAROLINA COUNCIL (FORMERLY NEUSE RIVER COUNCIL OF GOVERNMENTS) WILL APPEAR BEFORE THE BOARD TO EXPLAIN THE SERVICES OFFERED BY THE ECC AND HOW THESE SERVICES CAN ASSIST THE TOWN OF EMERALD ISLE.

    Mr. Joe McKinney explained that the name change is part of the reorganization that was taking place before he came on board 3 years ago. They are designated by state government as one of the 17 regional planning agencies in the state.  They serve 9 counties, starting with Wayne County and coming toward the beach.  There are 58 municipalities.  Primarily they are responsible for coordinating regional efforts on a variety of issues.  The focus within the last 2 to 3 years has been on economic development.  They have been successful helping communities apply for federal funds, most recently Carteret Community College’s $1 million for a training facility for the boating industry.

    He explained the packet of information he had given the commissioners.  The ECC serves as an audit level for the federal government to make sure federal monies are spent properly.  Probably one program that a lot of people utilize is the ombudsman program.  They have employees who are advocates for residents in long-term care facilities, and there is an 800 number for use by anyone who has somebody in a facility who is not receiving proper treatment. There are employees who go to the facility as advocates of the residents; and if they find treatment problems, it goes on to Department of Social Services, and they do a complete investigation.

    Other services provided are grant writing for funding for waste water projects, and a non-profit small business lending program that covers the 9 counties plus Johnson County with 5 different loan programs for small businesses just getting started or expanding that do not qualify for traditional bank financing.  They do workshops for local governments on budgeting, capital improvement planning, special event festival planning.  They also do basic planning work for local governments for subdivision regulations, developing zoning ordinances, doing annexation studies, etc.

    Mr. McKinney said when he came on board 3 years ago, they had 5 staff members.  They are now up to 14.  The fund balance when he arrived was $60,000 and now is $108,000.  Membership when he arrived was low, and now all 9 counties are involved.  The real benefit is being able to share problems regionally.

    The ECC has been selected to be the project sponsor of the Joint Land Use Study going on with Craven, Carteret, Havelock, Bogue, and Emerald Isle in conjunction with the base, to look at land uses around those facilities to see how they can be more compatible with the communities.

    Last year, they were successful in obtaining a federal grant to start a regional Geo­graphic Information System program, which is primarily mapping of various types of data.  That program has been very successful.  They computerize zoning maps that are done in pencil to give communities the ability to change and alter data without having to re-draw a zoning map every time it changes.

    Commissioner Wootten said this is an organization that spends in the neighbor­hood of $4.4 million this year for the local development.  What he was impressed with was that $4.2 million is coming out of the federal government or the state, so the agency is drawing in outside money to the betterment of the communities they serve.  That is a good conduit to get outside money.

    Mayor Harris asked if the Town is already a member.  Mr. McKinneyreplied that they are not.  Mayor Harris asked if the Board is interested in joining.  Com­mis­sioner McElraft said the membership fee is only $880. 

     

    Mayor Harris said they would discuss joining the EEC.

     

  6. MR. DAVID LENKER, SUPERINTENDENT OF CARTERET COUNTY PUBLIC SCHOOLS, WILL ADDRESS THE BOARD ON THE ISSUE OF THE UPCOMING SCHOOL BOND REFERENDUM WHICH WILL BE HELD ON MARCH 20, 2001.

    Dr. David Lenker said his handout included a breakdown of projects.  First is a new elementary school for children of Beaufort because renovations on the existing school would cost as much as to build a brand new school.  The total cost to the citizens will be $7.3 million, which is cheaper than it would normally be because they received $2 million from the state in Critical Needs Funds.  This money has to be committed within the next 18 months and has to be used for new construction.  The School Board and County com­mis­sioners voted to put that $2 million toward a new Beaufort elementary school.

    Renovations will extend the life of the school another 35 years.  A new roof, heating and air conditioning system with dehumidification system, and other things could be done for $9 million.  If they had to build a new high school of that size, it would be closer to $18 million.

    Morehead City Elementary School renovation is the same thing as East Carteret.  Costs are less because it is one third the size.  They are talking about putting in a standing seamed metal roof on top each of the buildings, four-pipe heating and air conditioning system to provide dehumidification that they have to have in the buildings now.  Before Bertha in 1996, the state was not as concerned about the kind of heating and air conditioning system.  In the last six years, the state is not recommending building any building without a four-pipe system that will have dehumidification as part of the process.  They are a little more expensive and are more expensive to operate, but in the long run around here, you cannot have big buildings without being able to dehumidify the air.

    The fourth project is a 750-seat auditorium at Croatan High School, at a cost of $3.5 million.  That would complete programming for Croatan.  They have auditoriums at East and West, and they need one at Croatan.

    The final project is a new elementary school in Newport on land they already own.  The school needs to be built because of the overcrowding at White Oak, Newport, and Bogue Sound.  They can control the populations in each of those schools by changing the attendance lines.  The attendance line runs out NC 24. The White Oak attendance line goes within a mile of Bogue Sound Elementary. They would move that line out toward White Oak.  On the Morehead side of Bogue Sound, they would move those children into Newport.  One building would take care of crowding in three schools.  Cost of that building would be about $10.5 million.

    For the elementary schools, they are using the prototype of Bogue Sound Elementary.  It is a good school, a little smaller than they would like so they have enlarged it a little for Beaufort Elementary, and Newport Elementary would be exactly like Beaufort.  That saves $300,000 in architectural fees.

    If you own a $100,000 house in 2002, taxes would go up $.02, which would amount to $20.00.  In 2003, taxes would go up $.03, which would be another $30.00.  For that $100,000 property, taxes would go up $50.00 to pay for the $33 million bond.

    Mayor Harris said that the only question the public has come to her with is where  the money has gone so far.  Dr. Lenker said that at Croatan, they designed for 12 outlets for every classroom for computers.  At East Carteret, they have 2.  There have been some leaks at Croatan through the wall (not the roof), and 90 to 95% of those leaks have been stopped at the expense of the architect and general contractor, at close to $190,000.  They are still looking at a final step or two to finish the project.  The school has been built two other times, and another county has been in looking at the design.

    Commissioner Wootten said the polls will be open on Tuesday, March 20, and he encouraged everybody to get out and voice their opinion.

     

  7. PUBLIC HEARING TO DISCUSS AND TAKE PUBLIC COMMENTS AND POSSIBLE ACTION ON THE PROPOSED REVISIONS TO THE SIGN ORDINANCE, SECTIONS 19-131 THROUGH 19-150 OF THE EMERALD ISLE CODIFICATION.

    Mayor Harris said it was decided at the very beginning of the Sign Committee meetings to repeal the entire sign ordinance and replace it with the new ordinance,  Section 19-131 through Section 19-150.

    Commissioner McElraft moved to open the public hearing. Commissioner Farmer seconded the motion.  Vote was unanimous in favor.  Motion carried.

    Mr. Tom Sneed, resident of Emerald Isle and owner of Emerald Video, said everything that is in the ordinance that pertains to his store is trying to put him out of business.  1) He can only use 25% of his space on windows, and when he puts posters in his windows, one poster takes up 25% of the space.  If this goes through, he will have to pull 3 of them.  2) He said in section 19-135, 14, it says signs “are devices that are designed to attract the public.”  3) His last complaint was about the neon.  He has a sign that says “Movies.”  Everybody who goes by his store and sees Movies, they know what business he is in.  It is a small sign, not obnoxious.  The mantra of the elite people around here do not want it to turn into Myrtle Beach.  That sign will not turn it into Myrtle Beach. According to what is written in the ordinance, there are so many signs that will have to be taken down—Emerald Plantation sign, Michelangelo’s Pizza.  The sign ordinance committee is coming into people’s stores and is trying to tell them how to run their business, and that is not right.  He urged the commissioners to think twice before passing the ordinance.

    Mr. Rick Smith, owner of Emerald Isle Mini-Mart, said his family and he have been in business in Emerald Isle for over 25 years.  They have seen a lot of changes, some good, some bad.  Never in his life has he witnessed an unwarranted attack on the business community of this town.  What have they done to deserve this?  They support 56% of the entire town’s tax base.  He is bothered by doing away with the grandfather clause and asked if the town is willing to reimburse him for his past investments and the costs of his complying with the new ordinance.  Why should he have to buy a permit for a sign he has had for 20 years?  Signs are designed to attract attention.  His little business is four businesses in one store.  He has an Open sign, which is the only thing that will be allowed to be placed in the window, but it has to be no more than 2 feet square.  The average Open sign is 3.5 sq ft.  He has a Gift Shop sign that lets people know he is more than just a convenience store.  He begged the Board to think of what they are doing.  Bear with the business people who try to generate business, who bring in the tax dollars that support the town.  Please give it a lot of thought before adopting it.

    Mr. George Kuhorn, resident of 7223 Canal Drive, said the most shocking thing about the ordinance is the attitude toward political signs.  It seems to be glossed over.  He likes what he sees in Pine Knoll Shores, where those signs are allowed.  Our town is proliferated with signs for 90 days, and each guy has 5 signs on one corner.  It is stupid.  He thinks they should look into that.

    Mr. Ronnie Watson, owner of Holiday Trav-L-Park resort, said he has questions.  What bothers him is that every sign that is there now has to have a permit.  Also mentioned is that all signs have to comply.  If a tenant leases a spot in a building and the other signs are non-conforming according to the way this is written, do all other signs have to comply before that tenant can get a permit?  It also says no grandfathering will apply, and that is totally wrong.  He does not think anybody in the room wants to see a Myrtle Beach, and it will never happen.  The thing the commissioners have to understand is that they are in business in Emerald Isle, they do supply jobs, and there is a lot of struggling just to make it.  They make their money in 5 months out of the year; the other 7 months they struggle.  He thinks that instead of working against the businesses, the commissioners ought to work with them.  The sign ordinance as proposed is not good at all.  He asked about banners or flags that have been flying for 10 years and now will be prohibited, so will the little checkered flags at the Emerald Isle Speedway be prohibited?  What about vending machines?  Is that a sign? About fluorescent signs and neon signs, some are done in good taste, yet they are saying now that the only neon sign that will be allowed is an Open sign. Emerald Isle Wine Market is done very tastefully.  If someone has a 16-foot sign that has to be replaced in 6 years by a 15-foot one, who will pay for that?  The ordinance needs a lot of work, and he thinks they need to get more people in the business community involved because they are the ones affected.  They should have more input from the business people.

    Mr. Craig Connelly, owner of Box Office Bagels, expressed some dismay that it appears that the town is out to get the businesses based on this new ordinance.  The town has the point of view that the owners of businesses do not need to let people know that they run a business.  If they cannot let people know they run a business, how are they supposed to get people into their businesses? If they cannot get people to come into the businesses, how are they supposed to pay the rent on the facilities that pay the taxes for the town?  If they are not allowed to bring people into the facility by advertising, how do they support the town?  How do they provide the tax revenue, which is around 56%, that the town presently lives on?  When is the confrontation going to cease and a joint effort ensue to have something which is reasonable in the commercial districts which the Board has zoned?  This is not residential, this is not a place where people have to see it every day, this is a place where it is specifically for the use of the businesses as B zoning.  He is very disappointed that the town took the position that they did versus the business people that are here.

    Mr. Mike Hodges, who runs the movie theaters at Emerald Plantation, said they came to town in 1988 and he likes to tell people that the movie theater has grown as the town has.  Emerald Isle has always had controlled growth, which is understandable and appreciated, but this ordinance is stifling to businesses.  He urged the Board not to approve it tonight, to table it, and take another look at it before they make any motions to move forward.

    Dr. Bogus said he recently opened a store in Emerald Isle.  He is trying to set up a small business that involves fishing and arts and crafts and things.  When they built their house in 1992, they liked the atmosphere and set up the business.  It is very difficult to get a small business going in a community like this, and some of the things over the last year or so—the sign ordinance and new restrictions on beach access—have really put a crimp in that.  He would like the Board to reconsider the ordinance, as it is very unfriendly to the businesses, especially to new ones that do not have any recognition whatsoever.

    Mr. Allen Watson, owner of Emerald Isle Speedway, referred to Section 19-135 number 4 concerning pennants.  He puts flags up for about 5 months every year at the speedway to attract families.  He is running a legitimate business, and his understanding last year was that the “Sign Ordinance Committee” was griping about the fact that he had some pennants that were flying over state right-of-way space.  They were on his property, but if the wind blew a certain direction, they were flying over state right-of-way property, and they thought that it was illegal. His concern is that his employees keep a lot of the state right-of-way clean when trash is blowing around.  They keep from Coast Guard Road to Islander Drive picked up, they mow it, they clean it, and fly a few flags to attract business. What they do for the town—and then they get this thrown at them.

    Commissioner Wootten made a motion to close the public hearing. Com­mis­sioner McElraft seconded the motion. Vote was unanimous in favor.  Motion carried.

    Commissioner Farmer said the committee was made up of 2 commissioners, 2 Planning Board members, 2 representatives from the business community, and Carol Angus as chairman.  It started in September.  They did not rewrite the whole sign ordinance.  They felt it was easier to follow it if they put it all in a new format.  A number of the issues were actually already in the sign ordinance.  The neon part has been in the ordinance for about 2 years.  That was not passed by this Board.  The thing on banners and pennants has always been in the sign ordinance.  It was brought up tonight that there is a grandfather clause in this. The signs that are there now have 6 years after this ordinance passes before they have to come into compliance.  Six years was the feeling of the committee to be pretty much the life of the sign.  Political signs are supposed to be limited to private property, and she believes that is the way the ordinance reads now except that the town makes an exception for state right-of-way.  It was never enforced, so this is more of an enforcement issue.  She agreed that she would be happy to get rid of all political signs.

    Commissioner Farmer said there have been a lot of residents who have been concerned about the way the town has been looking.  There are a number of signs that are in place now that are illegal.  The committee did not want to get into the situation where they were going to people to say take the sign down even though you have had it up for 3 months or a year because it does not conform.  What this ordinance is allowing is for any signs that have not gotten permits to be permitted as non-conforming under the new ordinance so that they will not have to go out and get permits if they already have permits for the signs. That part applies to people who have put up signs not understanding that they needed to get a permit first, and this allows them to come into compliance so they are following the rules that everyone else in town has to follow.

    Commissioner McElraft said the Sign Committee worked very hard on this, and they did have 2 business people.  It sounds like all the business interests have not been made known.  Even if banners or flags were restricted before, what she sees on the Speedway is not offensive to her 5 months of the year. The business people have a right to make a living here, and something that might be unsightly to one person needs to be judged also with the person’s income in perspective.  She would like to table this tonight, have a public workshop where they could hear input.  Maybe some of the business owners that made comments tonight could write down areas they do not agree with, and they can work on a solution.  They have 6 years grandfathering now, so they do not have to get this done immediately.  She suggested working with the business people and trying to get their input.

    Commissioner Trainham said he is very concerned about the attitude the business community has towards this Board.  They are all for the business people, they are not against them, and they want to do everything they can to help them succeed.  He is a business person himself, and he can understand where they are coming from and he appreciates their comments.  He agrees with Commissioner McElraft that the Board needs to hear from them.

    Commissioner McElraft made a motion to table Section 19-131 through 19-150.  Commissioner Trainham seconded the motion.  Vote was unanimous in favor.  Motion carried.

    Mayor Harris said this would be tabled.  They will set up a new workshop just for signs, and notification will be in the newspaper.

    Commissioner Wootten said he hoped that everyone who spoke would attend the workshop and have the conversation in more detail with some more examples.  The worst thing they could do is have a workshop and not have them show up.  If they have to have it in the evening to make it workable, that is what they will have to do.

    Mayor Harris said the ones who spoke tonight will be contacted to attend. Mrs. Carol Angus said she will personally contact each one of them to let them know the time and date of the meeting.

     

     

  8. DISCUSSION AND POSSIBLE APPROVAL OF A COMMERCIAL REVIEW FOR EMERALD MOTEL.

    Mayor Harris ascertained that Mr. Ronnie Watson and Mr. Ken Burnette were present.  Everything is in order except for a few things on storm water. Mr. Burnette said the engineer had answered all of the questions that had arisen. Since the last Planning Board meeting, he answered some specific requests, and he met last week with some members of the Planning Board and addressed additional information.  There was one request that came in this morning to show calculations that they comply with the city ordinance.  There was not enough time between this morning and this meeting to generate those.  Other than that, they have met them all.  They are in compliance, and their engineer sent a letter to Carol Angus indicating that they would be in strict and absolute compliance with it.  The request came at such a late hour that there was no time to provide what was asked for.

    Mayor Harris asked who had made the request.  Mrs. Angus replied it was Dr. Almeida.

    Dr. Almeida said this project came to the Planning Board about 8 months ago, and at that time, they were asked for a storm water plan.  It came back to the Planning Board at the February meeting, and there was not enough time during the meeting to review the drawings, so what the Planning Board did was approve the project contingent on his reviewing the storm water plan and approving it.  They went through some revisions of the original plan, but it came down to storage of 1½ inches of runoff onsite.  What they did not realize was there was no compliance with Article 16-7 of the ordinance the “requirement to ensure that after development the runoff from the site approximates the rate of flow, volume, and timing of runoff that would have occurred following the same rainfall and existing conditions and, to the extent practicable, pre-development conditions.”  There is a problem at the junction of Reed Drive and Islander Drive.  There is flooding, and you can see that water has accumulated on the roadside.  What is happening is that the area that will be developed for the motel is enclosed by a perimeter brick wall and the whole area inside is baked.  What will happen is, it is true that they comply with the requirement of collecting the 1½ inch runoff onsite, but if there is a heavy downpour, anything beyond that, there is nothing to absorb the rainwater.  It will flow onto Reed Drive.  That is the concern they started with.  The ordinance requires that they comply with that requirement.  If they are unable to comply with that requirement, they might need some radical revisions.  He has two suggestions for the Board of Commissioners: one is that they do something to improve the drainage at the Reed Drive/Islander Drive junction, and the second is his recommendation that they refer this back to the Planning Board because the Planning Board as a group has not had a detailed discussion on this issue.

    Mr. Allen said he believes the town has solved the problem very simply.  They have gone in and resurfaced and re-tilted the low area at the intersection.  They are trying to wait to get some on-site data with rainfall to see if what they have done has solved the problem, which he thinks they have.  If that does not work, what the town agreed to do since there is already a problem there, is put some catch basins in the intersection to feed the water through those over to the ditch that feeds out to the canal at Loon Drive.  The little rainfall we have had so far, it has totally eliminated the water standing at that intersection.

    Commissioner Wootten asked if that had been done last month.  Mr. Allenreplied it was part of the road improvements, and you can see the difference in the color of the asphalt.  What was happening, Islander Drive going through the intersection was lower than the other side of the road, which is where the discharge point is.  He thinks the problem is solved.

    Mayor Harris said the excess would be piped to the Loon discharge pipe.

    Dr. Almeida said there is another concern.  They might have solved the problem as far as the present condition is concerned.  If they look at the drawing, along Reed Drive the plan is to fill up to a level of 3 to1½ feet above the Reed Drive edge.  The ground will be sloping straight down.  There is no swale there; in fact, that is something lacking in the standards of the town.  We do not have good standards as far as putting swales around the side of the road so they can drain the water away from the road, through the swale, onto an outlet.  If somebody drives there, they will find that the elevation along the boundary of the motel is going to be from 3 to 1½ feet above the edge of the road, and with the present road sloping straight down, whenever there is a heavy rainfall within the built-up area, there will be no choice but that the water will run straight down on Reed Drive.

    Commissioner Wootten said it sounds like this is a problem that is newly uncovered.  Mr. Burnette is saying he just got the request this morning for some information.  Dr. Almeida has been tasked individually to look at it, not the entire Planning Board.  Is this an issue that if the Planning Board had another look at it next Monday night, is solvable to everybody’s satisfaction to be sure the ordinance is being followed and the drainage is taken care of in such a way that does not use time delay?

    Dr. Almeida said there are two options available to the Board of Commissioners.  One is to approve it conditionally.  The other is to send it to the Planning Board.  The concern he has is that if they have to make a major modification, they run into a problem.  Suppose they cannot comply within the scope of the work that they have done.  What do they do?  They are approving something on a contingency basis that might require a lot of changes.  What he suggested is that the Planning Board is meeting on Monday.  He would be glad to sit with the engineer.  He had given the paperwork to Mrs. Angus on Monday, but she was not in then so it sat in the Inspections Department.  It is true that the request came late from the Planning Board, but that is part of the ordinance.

    Commissioner Wootten asked Mr. Burnette if it would be conceivable that the Planning Board look at this on Monday.  The Board of Commissioners has a workshop scheduled, so they know they will be together on March 25, 2001, and it would be easy to convert it to a special meeting in order to deal with this subject and give it approval then.  Does that make sense for both sides?

    Mr. Burnette replied that it is doable, but he would like for them to consider approving the project tonight contingent on this one point being satisfied when they meet with the Planning Board on Monday.  If they meet with the Planning Board on Monday and are unable to satisfy it, then they are not approved.  This would keep them from having to readdress this administratively and would allow them to move on once they have met the criteria.  They have a letter from their engineer assuring them with his seal on the letter that these can and will be met. They presented the storm water plan in September, and they met with the Map Committee in September and then there was a moratorium.  Because of the moratorium, they could not come back and get on the agenda until after the moratorium was over.  They took the comments from the Map Committee and applied them to the site plan, and to his knowledge they are in compliance with all the things that were requested.  If it will work, they would request consideration of approval tonight contingent on them meeting that requirement.

    Commissioner Trainham said he hated to see it put off.  They have waited long enough.  He would like to see it done on a contingency basis and hopefully they can get this squared away Monday night.

    Commissioner Farmer said this section of the storm water management plan has never been enforced, and she thinks a lot of the flooding problems they are having in the commercial area are due to the fact that this part has never been enforced.  She thanked the Planning Board for discovering it, and said it would make a significant difference in how they handle storm water in town in the future.  The part of the ordinance that has always gotten the focus was the 1½ inches in the design standard; but the performance standard, which requires that the storm water that is on the lot now and how it is handled fairly naturally now be met after construction is something that has been ignored.  She personally does not like conditional approvals.  She thinks that is a bad way to do business.  She thinks it is very sloppy.  The Planning Board and the Board of Commissioners need all the pieces at one time in a project because they all impact on each other.  However, she will this once go along with it so that Mr. Watson does not feel that she is picking on him.  She does think in the future that conditional approval of projects is not the way to go.  They do not want to be holding up developers, but on the other hand, she thinks it is important for them to get all the documentation needed into the Planning Board and to have it all turned over to the Board of Commissioners.

    Commissioner McElraft said Mr. Watson has redrawn the plans many times. The Board of Commissioners changed building heights on him, then put a moratorium out there.  She is in favor of letting him go ahead with the project with the storm water condition on there.  She is happy that they are going to have a nice hotel in Emerald Isle.

    Commissioner Farmer said she agreed with Commissioner McElraft.  She is thrilled, that she will have a place for her relatives to stay.  She has concerns, and they are minor.  One is vegetation, and they have quite an effort underway in town to re-vegetate, and they are trying to get all the residents involved. Commissioner McElraft is involved in that.  They have a town survey, and one of the questions was whether the town should encourage vegetation of all residential and commercial setbacks.  855 people said “yes”, 45 were neutral, and 14 disagreed.  There is a lot of interest in the town that we vegetate as much as we possibly can.  She would encourage, because they cannot require, them to vegetate, and by vegetation she does not mean grass, she does not mean specimen plantings, she means real trees and shrubs.  The community would appreciate that.

    Commissioner Farmer continued that she had one other thing—also picky. On the natural area, would it be too difficult to split the natural area for the two parcels so that they show separately?  It shows a natural area of 44%, and if it could be broken down into two separate parcels, parcel A is more like 17%, and the ordinance is 15%.  They are complying with it, but it would be nice to have it shown that way.  Mr. Burnette said they could do that.

    Mr. Watson said his track record speaks for itself in terms of vegetation and landscaping.  She does not have to tell him that, he will do it.  Commissioner Farmer said she was not telling, she was asking.

    Mr. Burnette said Mr. Watson had gone to considerable expense at this point with the storm water plan, trying to make sure that it does comply.  His marching orders to Mr. Burnette and the engineers are to comply.

    Commissioner Wootten moved that the Board approve the plans for the Emerald Motel as presented contingent on the Planning Board review and approval of the storm water management plan and its compliance with Section 16-7 of the Code.  Commissioner Trainham seconded, and the vote was unanimous in favor of the motion.  Motion carried.

    The Board took a 10-minute break.

     

  9. DISCUSSION AND POSSIBLE APPROVAL OF A COMMERCIAL REVIEW FOR CVS DRUG STORE AND PHARMACY.

    Mayor Harris asked if there were any questions of Mr. John Odum or Mr. Larry Watson.

    Commissioner Farmer asked about the drive-through.  The road in back coming off Old Ferry Road is two-way.  She is concerned that that is not safe with the drive-through there and asked if it would be difficult to make that one-way exiting.  Mr. Watson replied they had discussed that, and they really wanted to keep it two-way.  They do quite a bit of pavement marking and directional arrows, and in the past, they felt that they had taken care of that.

    Commissioner Farmer commented on vegetation and said they would appreciate any nice vegetation they can get.

    Commissioner Farmer said the other problem she had is the storm water problem.  She said that Mr. Watson is in the same situation his brother is in, that this was not something he was told he needed to comply with.  Mr. Watsonreplied that they have complied with that, and the system that exists now is big enough to handle what is there.  They are not doing any real impervious area. After all the hurricanes, there has been no water in the parking lot, it has discharged out, so they feel like they are in good shape with that requirement. Commissioner Farmer said there were no additional impervious surfaces to be added.  Mr. Watson responded that there would be redistributing of it, but none over what is already there.  Commissioner Farmer said that theoretically the ordinance is quite clear, that the storm water management plan is not to be accepted until both pieces, the design standards and the performance standards, are met.  It has not been calculated out.  She said if Dr. Almeida is satisfied, she would be satisfied.

    Dr. Almeida said he is satisfied as far as the 1½ inches is concerned.  There have been no computations turned in, and they had not requested them, in terms of compliance with 16-7.  At the most it might be marginal, but he suggested that they submit them for the record so they can be looked at.

    Commissioner Wootten said there is a different situation because the property was developed and impervious surfaces are not changing, as opposed to the situation earlier with the motel and the empty lot and the water flow.  He agreed that they should get it documented for the record.

    Dr. Almeida said if the impervious surfaces have not changed, it should not be a major problem.

    Commissioner Trainham asked if the catch basins that are there affect the carrying of the water as far as the current situation is concerned.  Mr. Odumsaid there was never any standing water at any time, on the right-of-way or on the property.  Dr. Almeida said there is a swale on the side of the road that would take care of some of it.

    Commissioner Wootten moved that the Board approve the plans for the CVS at the intersection of Emerald Drive, Mangrove and Old Ferry Road.  Commissioner McElraft seconded, and the vote was unanimous in favor of the motion.  Motion carried.

     

  10. DISCUSSION AND POSSIBLE APPROVAL OF A RESOLUTION OF SUPPORT FOR THE WESTERN CARTERET COUNTY LIBRARY.

    Commissioner Trainham read the resolution of support which has been incorporated into these minutes at the end.

    Commissioner Trainham moved for support of the resolution. Commissioner McElraft seconded the motion, and the vote was unanimous in favor of the motion.  Motion carried.

    Commissioner Trainham commented that his background has always been in education.  One of the thrills he sees for the county library opportunity is the bringing together of the Community College into Western Carteret County, which is much needed.  Many of our students go to Onslow to get their education, and they slip out of our county because it is more convenient.  He thinks the time has come when Western Carteret County ought to have some benefits.  He would look forward to the opportunity this has presented.  He suggested that they need all the help they can get to get the County Board of Commissioners to agree to the procedure set forth in this resolution.  He asked that the public put down March 19, 2001, 6:00 P.M., and get to Beaufort before 6:00 P.M. because they are expecting a big crowd in favor of this resolution and the movement of the library to Western Carteret County.  It is greatly needed.

    Commissioner McElraft said that is the first thing on the agenda on March 19.  They need everybody there, and she said if they cannot come, please call the County com­mis­sioners in support of this.  The funding is very important, many volunteer hours have gone in over the past 5 years to raise $250,000 that we will match with County money that the Western Carteret County library fund will be donating.  She urged that the public call the County Commissioners if they cannot be there on Monday night.

     

  11. DISCUSSION AND POSSIBLE APPROVAL OF A RESOLUTION IN SUPPORT OF ROOM OCCUPANCY TAX LEGISLATION.

    Mayor Harris said the resolution is long, the Board has read it, and it is available on the back table.

    Commissioner McElraft said that Julia Wax from Emerald Isle has been instrumental in working with the Tourism Development Board to try to get this occupancy tax.  They heard the citizens loud and clear that they did not want to pay for beach nourishment, that they would like for the tourists to pay their fair share, and raising the occupancy tax this 3% will help that and will help us get our beach nourishment for the federal plan, and hopefully with the 3% we will have a split between the Bogue Banks towns to help with some short-term solutions, too.  She is in favor of this, and there is still some discussion on how it will completely turn out, but she trusts Julia Wax 100% to look out for town interests.

    Commissioner McElraft made a motion to accept the resolution, Commissioner Wootten seconded, and the vote was unanimous in favor of the motion.  Motion carried.,

     

  12. DISCUSSION AND POSSIBLE APPROVAL OF AN AMENDMENT TO CHAPTER 2, SECTION 2-41, REGULAR MEETINGS, ORDINANCE #01-03-13-02.

    Mayor Harris said when they looked through the ordinances, they caught this. The ordinance codification book says meetings will be held at 7:30 P.M.  She does not remember any meeting at 7:30.  There was discussion on having the meetings at an earlier time, but that did not go over well.  They have to change it in the ordinance book.

    Commissioner Wootten moved that they approve the change to the Chapter 2 ordinance to change the time of the meeting to 7:00 P.M. Commissioner Farmer seconded the motion, and the vote was unanimous in favor of the motion.  Motion carried.

     

  13. DISCUSSION AND POSSIBLE APPROVAL OF RENEWAL OF AUDIT AND ACCOUNTING CONTRACT WITH BELL & COMPANY, CPA.

    Commissioner Farmer said that Joy Bell has always done a wonderful job for the Town of Emerald Isle.

    Commissioner Wootten said it is a reasonable price.  The cost for the annual audit of the town this year is $6,750, which is up $500 over last year.  The offset to this is because of Joy Bell’s competency and Mitsy Overman is that the town has only expended about $2,500 of accounting service dollars.  This is a win-win situation.

    Commissioner Wootten moved that they approve the contract with Joy Bell’s CPA firm for the annual audit for the town.  Commissioner Farmer seconded the motion, and the vote was unanimous in favor of the motion.  Motion carried.

     

  14. APPOINTMENT TO THE JOINT LAND USE STUDY COMMITTEE.

    Mayor Harris said that Mr. Allen had been appointed by the JLUS as Town Manager.  Interim Manager Overman has attended the other meetings, and the Technical Committee has requested that she be appointed.

    Commissioner Trainham said this is the Scope Committee, not the Policy Committee.

    Mr. Allen said there are two committees, the Technical Committee who did the scope of work, and a Policy Committee.  He had served on the Technical Committee, and this is what she will serve on.

    Commissioner Trainham moved that Mitsy Overman be appointed to the Technical Committee, Commissioner McElraft seconded, and the vote was unanimous in favor of the motion.  Motion carried.

     

  15. APPOINTMENT OF A NEW PLANNING BOARD MEMBER.

    Mayor Harris said they appointed Mr. Harry Thompson at the last Board meeting.  He has moved to Cape Carteret, and a person must be a full-time resident of Emerald Isle to serve on this Board.

    Commissioner Wootten nominated Mr. Fred Josey for appointment to the Planning Board effective immediately through March 2002. Commissioner McElraft seconded the nomination.  Vote was unanimous in favor of the nomination.

     

  16. DISCUSSION AND POSSIBLE ACTION ON AN AGREEMENT FOR SERVICES WITH LOCAL GOVERNMENT “UNIT COST” CONTRACT WITH BENCHMARK, INC.

    Commissioner Wootten said that at the last meeting, they had a discussion that they needed to add a couple of things that they were unsure of.

    Mr. Derek Taylor, Town Attorney, said that based on the information provided to him at the last meeting, he had made some suggested changes to the contract.  He does not believe any of the changes will give indigestion to the folks from Benchmark since it was fairly loosely written anyway.  They are primarily interested in capping expenditures by the department heads without approvals by the Board at some level.  That level was set at $3,000.  The departments should be interfacing with the town manager for expenditures of this type, and that was made explicit.  They had a right as the town to cancel this agreement for cause, and Mr. Taylor added a reason to cancel without cause, primarily for issues that might relate to governmental restrictions.  He made it explicit that particular situations where they might restrict governmental activities that would not be bound by this contract.

    Commissioner Wootten explained that what they are trying to do is establish a contract with Benchmark so that if the Planning Board and Inspections Department feel that they need help on a specific subject, this contract allows the town manager to go out and get specific help from an expert if Benchmark happens to be the one to do that.  This is laying out the ability to do that.  He thinks the Board feels this is something that was overdue because of the work load they are putting on the Planning Board, that there are certain things that they could and should have some outside help on.

    Commissioner Farmer added that she had been in touch with Mike Harvey of Benchmark.  He will be sending a proposal to the town for a grant for CAMA for planning funding.  Mr. Allen said they had an application in.

    Commissioner Trainham moved that they agree to the $3,000 figure indicated in the “Unit Cost” contract and the changes indicated by Mr. Taylor.  Commissioner Farmer seconded, and the vote was unanimous in favor of the motion.  Motion carried.

     

  17. SOLID WASTE/RECYCLING COMMITTEE REPORT.

    Mr. Dick Eckhardt said that he and Mr. Jim Ramsey would be giving the results of the Solid Waste Management Committee.  In September, the Board appointed the committee to study solid waste problems and recommend how to solve them.  The committee met half a dozen times during December and January.

    They eliminated things from the scope that they did not feel were problems, such as high-rise and/or association waste, yard trash, commercial waste, cost of the service provided, existing contractor performance.  They keyed in on residential waste for residential units and the transfer station.  The committee members were Scarlet Williamson, Joanne Sutherland, James Ramsey, Floyd Messer, Nancy Eckhardt and himself.

    A copy of the report is attached, although Mr. Eckhardt did add some comments.  Concerning the 90-gallon roll-out system that was started in 1993, he said it was started for a reason, and it seems that it was abandoned along the way.

    The committee recommends one 90-gallon roll-out Zarn container for every 6 people a residential unit sleeps.  Waste Industries mentioned that number, and the largest property manager in town came up with that number also.  They recommend that all roll-out garbage containers be placed at the curb from dusk the evening before collection day and returned to the dwelling after collection on collection day, and this would start as soon as possible.  By January 1, 2002, all residential units would be required to have the 90-gallon roll-out containers.

    Mr. Eckhardt said what they are looking at is a higher standard for everyone, for homeowners, for residents, for property managers, for visitors.  One of the terms used was “pride of ownership.”

    Commissioner McElraft asked about the 90-gallon roll-out.  She has had experience with both with renters.  She has a duplex that has 6 trash cans on each side inside nice racks.  That is plenty for a duplex.  She had the 90-gallon roll-out at another duplex.  They always ended up in the street, were not taken out by the renters because they were too lazy to take them all the way to the street.  Sometimes the trash would not be picked up during the week.  She found that at the duplex that had the 12 trash cans, it looked better.  She wondered if the roll-away containers could be encased and left at the curb also. She does not see renters taking them out, and enforcement from the real estate companies will be a nightmare.

    Mr. Eckhardt responded that the committee addressed that.  They had a hard time with double standards.  They felt that the type of thing that they would get into with renters is the same type of thing that they feared when recycling went in, that renters would not recycle.  But they did recycle.  Most of the people who come to the island also roll their garbage out.  It is a concern, but through education, they think it can be done.

    Commissioner McElraft asked if the committee recommends the prior-to-1993 rules stay in effect, or do those houses have to comply with the 90-gallon Zarn containers.  Mr. Eckhardt replied that by 2002, everyone should go to the 90-gallon containers, and effective immediately, anything will wheels on it goes in and out.

    Commissioner Trainham observed that he wished there were some way the committee could allow for decent-looking and nice-looking racks.  He had just finished fixing his up, and it really looks nice.  He hates the idea of having to roll his 90-gallon job up the driveway, and he has no place to put it up at the house. One of the problems they have is that the renter will go home Sunday evening and leave his garbage out there with no way to pick it up the next day when the garbage man comes.  How do they get the container back up where it belongs? He has neighbors that has happened to.  If they are gone a day or two, the cans sit out on the street.  After the wind the previous night, the cans were across the street in someone else’s yard.  There are some racks around that look terrible and ought to be fixed.

    Mr. Eckhardt said some racks look better than his house, as far as being painted.  The committee had a hard time addressing the double standard, and the way other communities have addressed people who are not in town when the garbage is supposed to be put out is through options.  Options are to have a neighbor do it, pay someone to do it, or use the transfer station on 24 or 58.

    Mayor Harris asked if the committee had asked Waste Industries if they are willing to pick up the old cans and racks and deliver the 90-gallon containers. Mr. Eckhardt replied that they will work with the town on that.  Mr. Keith Stroud , of Waste Industries, said that many times when the town makes a large move like this, they assist with the delivery, set up, and removal of old racks. They are willing to work any way they can to help the town.

    Commissioner Wootten said that early on in the committee, there was a conversa­tion to look hard at the possibility of a Saturday or Sunday pickup.  In a lot of ways, a Saturday or Sunday pickup, especially along Ocean Drive, would solve a lot of problems in town.  He asked if the committee looked hard at the ability to do that.

    Mr. Eckhardt said they had brought that up.  It was not agreed that it was going to solve the problem. They felt that it could be a secondary, and more costly thing, if they could not solve the problem by more containers.

    Mayor Harris said Waste Industries had agreed to do that, but the landfill would not open.  Mr. Stroud said they have a capacity problem, and they have to dump out in order to cover the whole town in a day.  The disposal site closes at noon on Saturday, and it takes all day to go through the town, and on Sunday it is not open.  Waste Industries does not have enough equipment presently; and to accomplish that, they would have to get other equipment in, which is a tremendous cost just to use the extra services.  They have explored with the Authority about opening it up, but they are not conducive to it because with the other transfer station, they would have to open the landfill and create an understructure of private support.

    Commissioner McElraft asked if they could give homeowners a choice of having sufficient amounts of trash cans in a nice contained area.  It will be an enforcement nightmare.  She can see them ticketing the rental companies.  After the people take the trash out, they will not roll the containers back.  The ones in the racks do not get blown around.  People mix them up, they do not know which one belongs to which unit, they lie in the middle of the street.  As long as there are enough cans to contain the trash for a whole week, they should be given an option of doing that.

    Mr. Eckhardt said again that they did not know how to address a double standard.  There are a lot of homes in the area they looked at that will be using six 90-gallon cans plus the recycling cans.  How do you attach them, how do you get them into a nice something to contain them.  They thought maybe posts would work.  Anything they looked at would be a double standard.  They could not address it.

    Mayor Harris said the bottom line is a 90-gallon pull-out.  Mr. Eckhardtadded they would be rolled in and rolled out.  He thinks it has to be up to the property managers to have something to tell people when and how to do it.  He cannot agree that people will not do it.

    Commissioner Trainham echoed what Commissioner McElraft said.  He does not agree with Mr. Eckhardt in that it is a double standard.  If there are private homes that have nice looking racks, that is not a double standard.  The problem will not go away by asking them to roll back their 90-gallon containers.  They will still be in the street.  In the racks, they are contained, and that is a very important factor.

    Mr. Eckhardt said they tried to look at that, and said that is the Board’s business.  He does not know how they will address it.

    Commissioner McElraft agreed that the 90-gallon cans are great.  She has them at her personal home.  But she keeps going back to the situation where they will be flying all over the street, and she knows the renters.  They may have to address that at a workshop.

    Mr. George Kuhorn said he has a driveway that is hard to maneuver, and he cannot see himself or his wife taking the can down the driveway because he will get run over.  He drives around town, and even though they are put out in the morning, by the time the garbage men get there, they are lying down on their side.  He suggests that they look at people who have nice racks and let them stay.  Those who do not, give the ticket to the guy and clean it up and give him 30 days to get a new rack.

    Mr. Frank Vance said he had been looking at this problem since before 1993. There can be a rack made to handle the 90-gallon cans.  Leave one side open, put a latch on it, and leave them at the street.  If there is a good enough rack and enough garbage cans to meet the needs of the renters, the problem is the number of people they cram into the houses.

    Mr. John Grady said there are a lot of old folks who have the old cans and good racks.  He has shrubbery around his, and you cannot see it in the summer. He puts it out and takes it in himself.  He is for keeping the racks they have as long as they are in good shape.  If they are not, give a ticket, but leave the rest of the folks alone.  They do not need a shotgun approach.

    Mr. Ron Brooks said Commissioner McElraft had made several references about renters.  Commissioner Trainham made a reference to his personal rack. Every real estate company around has maintenance crews.  They can police the tenant problem.  What has not been mentioned is absentee property owners. They come down and spend a week or week-end.  On this end of the island, trash pickup is Tuesday.  These people leave on Sunday afternoon, put their trash cans in the rack, trash is picked up on Tuesday.  If the racks and cans are taken away, the roll-away can would have to be put down there sundown the day before collection.  Are permanent residents supposed to run around on Monday and put out all the containers for the neighbors who were down for the weekend?

    Mrs. Doje Marks said she thinks the biggest problem is the rental units on the oceanfront.  She does not need 90 gallons, and a lot of her neighbors do not. They need to address the issue, not everybody in town.  Deal with the rental properties, which are the true problem.

     

    Commissioner Wootten said the number one problem is Ocean Drive.  They looked at the possibility of a weekend pickup on Ocean Drive. Mr. Allen commented that money would get them anything.  If they want to look at the cost of that or back door pickup in the summer time, it is money. Commissioner Wootten said they are already spending 19.1% of their total budget on trash collection.  Commissioner Wootten said he is thinking of passing the cost to the rental units if that is the source of the problem.

    Commissioner McElraft said the owners of the property should be spending the money.  They need to be buying as many trash cans as she bought for her duplex, and she thinks the town needs to work with the rental management companies to make sure to locate the areas in each of the communities and find out where the problems are and demand of them that they go to the property owners and do what some of the owners have done.  Her renters have put their garbage in the trash cans because she has plenty of them.  They cannot expect a duplex to have two trash cans on each side and that be sufficient.  If they would do what she did and make a nice rack on each side and put six cans with lids on them and keep them nice, they will not be blowing all over.  Her garbage is in the cans.

    Mr. Eckhardt says she is the exception.  Commissioner Wootten said she is also interested in her home and does not live too far away from it and will probably pass there Sunday afternoon to check.  Commissioner McElraftsuggested they start an education process with the rental companies and really push it and make them buy them or they will have to go with the 90-gallon containers or a containment for the 90-gallon cans.  They should not penalize other people who have already solved their problems.

    Mayor Harris suggested they take the committee’s report to the workshop and asked Mr. Eckhardt to come back for that.  She said the committee had put a tremendous amount of work into it.  Mr. Eckhardt thanked the committee, and he reiterated that the major problem is containment.

    Commissioner Wootten asked that when Mr. Eckhardt comes to the workshop he bring details on what other towns do.  It cannot be a problem unique to Emerald Isle.

    Commissioner Farmer asked Mr. Eckhardt if, when he comes to the workshop, he could give some thought to an education campaign they can work on for the property managers and give suggestions on that.  She likes Commissioner McElraft’s idea that they start with an education process with the stick being that if the education process does not work, it will become more formal.

    Commissioner McElraft suggested that someone representing each of the manage­ment companies come to the workshop, too, and let them give their input and what they see as a solution.

     

  18. DISCUSSION AND POSSIBLE APPROVAL, AMEND AND APPROVAL OR DENY APPROVAL OF BEACH NOURISHMENT CO-APPLICANT LETTER.

    Mayor Harris explained that the town has been requested to complete and sign a co-applicant letter on possible beach nourishment activities for future beach nourishment projects with Carteret County and Bogue Banks municipalities. Being a co-applicant would allow the town to participate and be a part of a banks-wide nourishment permitting process without having to apply individually for Corps of Engineers or CAMA permits.  If they do this, they will be ahead of the game.

    Mayor Harris read one of the draft letters that is attached at the end of these Minutes.

    Commissioner Farmer asked Mr. Taylor about this.  When she first read this, it was her understanding that this was for a federal project, and now it is looking like it is not.  She wanted to make sure they have no liability for any other renourishment projects that the Town of Emerald Isle specifically is not involved in.  Mr. Taylor replied that to the best of his knowledge, it appears that they are asking the town to pitch in with a resolution, which is not a dedication of any funds from this.  It is like a support resolution.  Until such time they are asked to make a commitment of funds in some sort of ordinance fashion or project area fashion, he thinks they are safe with what they are doing.  That is a cursory look.

    Commissioner Farmer said her concern is that as a co-applicant, should for some reason some liability issues arise through the Pine Knoll Shores project, would they be a party to that liability.  If they are, that makes her nervous.

    Commissioner McElraft asked if Commissioner Farmer meant a financial liability.  This is for permitting only.  They have to do this to continue the permitting process for the federal plan, and they need us to be co-applicants with the county so that it shows that the town will participate in the permitting stage of the federal plan.

    Commissioner Farmer said what threw her was that the Mayor said something about 2001–2002.

    Mr. Allen said there should be a revision typed on Town of Emerald Isle letterhead.  Commissioner Farmer said that is the one she was originally looking at and had no problem with.  If this is for the federal beach renourishment project the Corps is currently doing the feasibility study on, she had no problem with it.

    Commissioner McElraft moved that the Board approve the co-applicant letter signed by the Mayor to submit to the County, Corps of Engineers, and CAMA to participate as a permittee in the permitting process for the long-term plan.  Commissioner Farmer seconded the motion.  Vote was unanimous in favor.  Motion carried.

     

  19. PUBLIC COMMENTS

    Mr. John Grady, resident of 113 Fawn Drive, discussed the school bond referendum and said he would vote against it.  He showed a chart that showed what the people have given to the county to fund the school system and a miniscule amount to other things.  Sea Level is about to lose their rescue service and will have 141 square miles to cover.  He thinks there is a real problem.  We are paying 84.1% of our ad valorem taxes to schools.  We pay 39.3% of our general tax funds on sales, tax, etc., to the same school systems.  If you add that up, it is 123.4%.  We are next to Wake County in what we are giving to our county school system.  The only problem is Wake County has 41 which is 500 kids more than we have.  They need to take a look at it.  Starting in 1996, $8,373,728 was the budget for the schools.  Today it is $22,403,179.  That comes out to a 167.5% increase since 1996.  He has problems with what they are doing.  He is from Lenoir County, and he counted 6 schools in his county that have been remodeled.  In Nash County, 12 schools have been remodeled. Croatan High School and Bogue Sound could have been built at a savings of $12 million if they had used the same folks that built in Onslow County.

    Mr. Pete Cochran, resident of Coast Guard Road, said he had been before the Board the previous month asking for their support in allowing them to take their property and allow a couple of horses on it.  He gave the Board a proposal that his wife and he had put together that has 10 proposals that would be in the best interests of Emerald Isle and for his wife and him.  He said he and his wife would be available to answer questions at the workshop.  Mayor Harris said he would be notified of the workshop.

     

  20. COMMENTS – Department Heads

    Ms. Alesia Sanderson, Parks and Recreation, reminded everyone that the Garden Club would be giving away free trees for the town at the St. Patrick’s Day Festival on Saturday.  She said irrigation on 58 was moving along.

    Mr. Kent Hood, Fire Department, said Chief Walker left him no information. There were four fires, but he was not working for any of them.

    Police Chief Mark Wilson reported that summer is coming, so get ready. Three months ago, he read that there were a lot of break-ins in Pine Knoll Shores, Atlantic Beach, Beaufort, Morehead City.  Pine Knoll Shores arrested the guy and asked him why he did not come to Emerald Isle.  He responded that it was because of the police department here.

    Mrs. Ceil Saunders, Planning Board, commented that Commissioner Farmer had said she would like everything in the package to come before the Board. This is the only time they had done this with a contingency.  Lots of times they get the package but there are still a few things they would like to research, and that is what the motel/hotel thing involved.  She thinks they do a pretty good job at working for nothing.

    Mr. Bob Conrad, Public Works, had no comment.  Most roads have been finished.

    Mrs. Carol Angus, Inspections Department, reported that for the month of February, they did permits for 5 new homes and 2 mobile homes, and with all the additions put an estimated value of $5,316,000.

     

  21. COMMENTS – Town Clerk, Town Attorney, Interim Town Manager, Board Members, Mayor

    Mrs. Carolyn Custy, Town Clerk, had no comment.

    Mayor Harris introduced Ms. Mitsy Overman as the new Interim Town Manager.  She is doing a fantastic job and they are depending on her to keep on doing it.  Ms. Overman asked that the Board be patient with her.

    Commissioner Wootten had no comment.

    Commissioner Trainham addressed the enforcement of ordinances.  One of the concerns he had when he ran for office was the fact that he would try to do the best he could to enforce ordinances.  The merchants are a little upset because they think that this Board is really crowding them on the ordinances when really they are saying the ordinances they have on the books ought to be enforced.  There have been a few changes to the ordinances, but he wanted to get on record that they are not against the business community at all.  They are all for their success.  With his background as a professor of business administration, he could be expected to say this.  He believes it very strongly. He asked the remaining public to pass the word to people in business that they are all for their success.

    Commissioner Trainham said that there have been people who have come in and messed up the island without getting permits.  He announced that they have been working with Chief Wilson policing permit signs, working to help the Inspections Department, so that the Inspections Department can do their job.  What happens is that people come in on Saturday and Sunday when the Inspections Department is on break, and do what they please cutting down trees, filling in wetlands, doing all kinds of things with no permit.  He and Ms. Overman had a conference with the Chief and are delighted that he is going to give the orders to his patrolmen to look for signs.

    Commissioner Farmer had no comment.

    Commissioner McElraft said there are a lot of trees still back there.  Some people personally had purchased 900 trees, and the town had purchased 3,000—loblolly, red cedar, bald cypress—and they desperately need the public to plant them.

    Mr. Derek Taylor, Town Attorney, said there was nothing to report.

    Mayor Harris said the Workshop is March 26, 2001, at 9:00 A.M.  The Budget Workshop is March 27, 2001.

    Commissioner Trainham moved, Commissioner Farmer seconded, and the Board voted unanimously to adjourn.

    The meeting was adjourned at 10:15 P.M.

Posted by The Town of Emerald Isle 03/13/2001

February 19, 2001 

Planning Board

Town of Emerald Isle
Regular Planning Board Minutes
Monday, February 19, 2001

The February meeting of the Town of Emerald Isle Planning Board was called to order at 7:00 P.M. by Co-chairman, Ceil Saunders. Members in attendance were: Ceil Saunders, George McLaughlin, Frank Vance, Phil Almeida, David Schock, Ed Dowling and Art Daniel.

Also in attendance, Secretary, Carol Angus; and Building Inspector, Jim Taylor.

Minutes of Regular Minutes of Meeting January 15, 2001 were approved. Motion to approve was made by Frank Vance, second by Ed Dowling with unanimous approval in favor of the motion.

The Report from Town Manager was not available in absence of Mr. Pete Allen who was in attendance at another meeting.

The Report from Building Inspector, Jim Taylor advised the board that there were 8 single family dwellings, 1 6-unit condo at Sunset Harbor. Total value of all permitting for the month of January is $2,146,120.

Election of 2001-2002- Mr. Frank Vance nominated Ceil Saunders as Chairperson, second by Mr. Dowling. Nomination was unanimously approved. Mr. Almeida nominated Frank Vance as co-chairman, second by Ms. Saunders with unanimous approval in favor of the nomination. Ms. Angus was again appointed as Secretary for a 16th  year.

OLD BUSINESS:

  1. CVS Drugstore Relocation, Commercial Review Recommendation, at present location of the BeachMart/Coconut Grove at Emerald Dr and Mangrove Dr. Mr. John Odom and Mr. Larry T. Watson, represented this agenda item.

    Ms. Saunders advised that the items that had been discussed at Review Committee had been included. The sidewalk and lighting plan are shown.

    The offset for the elevation on the south wall was determined that the drive-thru window and canopy for prescription pick-up, also walls along the rear to shield the compactor area and the dumpster location. Mr. Odom said he had spoken with Mr. Cary Harrison prior to his leaving, and he had agreed that these changes should meet the requirements of the new ordinance that requires an offset every 8’. The old portion of the building would not have to follow the new ruling, and the new portion of the building offset should be sufficient with what is proposed. There is a color elevation sheet on file with Ms. Angus. The only change that will not be reflected on the actual building is the size of the signage on the building. It must conform with the sign regulations. The owners have been advised of this regulation and intend to conform.

    Mr. Odom went on to say that the calculated window allowance is well below the 35% that is permitted.

    Mr. Vance is concerned about some of the lights being situated to shine toward the highway. Mr. Odom said they will work with the owners to see that these lights are adjusted, if it is necessary.

    Mr. McLaughlin asked about the change in the widening of the rear driveway area. Mr. Odom said that was because of the size of the compactor, a few parking spaces were deleted; however, there were more spaces available than the ordinance requires. There will be signage to encourage one-way traffic because of the drive-thru. The only access will be Mangrove Dr. and Old Ferry Rd. There will be no Hwy 58 access.

    Mr. Almeida asked Mr. Odom about the landscaping along the highway. Mr. Odom said he does not have anything specific, but it will be landscaped. Mr. Watson said CVS is not opposed to landscaping, but they were planning on grass. Mr. Odom said there had been previous discussion about possible sidewalks, and that would be the location for a sidewalk, so not to do anything extravagant until that is decided.

    Mr. Dowling asked if the stormwater control plan has been seen? Are all the calculations done for stormwater runoff? There is a lot of impervious area on this site. Mr. Odom said all that area is impervious already. Mr. Dowling said there is another building going in. Mr. Odom said there is actually another building going out, the old arcade building at Coconut Grove. Mr. Almeida said he had seen the stormwater plan and was satisfied with it.

    Mr. McLaughlin asked Ms. Angus to hold up the colored version of the green or vegetated plan to show the audience.

    Motion was made by David Schock to recommend approval of CVS Drugstore relocation Commercial Review to the Town Board for their approval; second by Mr. Almeida and unanimous approval in favor of the motion.

     

  2. The Emerald Hotel, Commercial Review recommendation, at Reed Dr., Islander Dr. and Emerald Dr. Mr. Ken Burnette and Mr. Ronnie O. Watson were in attendance to represent this project.

    Ms. Saunders advised that this project had been reviewed in May 2000, with a number of items to be addressed. Those items being, sign, lighting, stormwater plan, owner name and address. She found these items to be included on the plat.

    Mr. Art Daniel said he saw a note on the plat to direct the stormwater collection system but no place for where it will be directed. Mr. Burnette replied that it will tie into the collections system by downspouts. Mr. Ron Cullipher, an engineer, was present.

    Mr. Daniel went on to inquire, of Mr. Cullipher, that in the calculations there were two systems with drop systems on one side and catch basins on the other and a certain length pipe. Where does it go, north or south? Mr. Cullipher replied that it will tie in hydraulically together into the infiltration system, until it ultimately discharges to the south.

    Mr. Daniel said he interprets that to mean that there is adequate design capacity no matter where it goes. Mr. Cullipher said that is correct. He went on to say that the roof design is a pitched roof, but the actual storm drain design is for half of the building going north and half going south.

    Mr. Almeida asked if there is going to be a gutter on the eaves? Mr. Burnette said it will be guttered or picked up in some fashion, possibly at ground level. Mr. Cullipher said it would not matter how it was picked up because the terraces are impervious, so as long as there are terraces they can be picked up as drop areas. Mr. Burnette said guttering would probably be the simplest way to gather 1 ½” of stormwater.

    Mr. Almeida said the plan (1) does not show the inward elevations in the catch basins. Also (2) it doesn’t show the inward elevation of the pipes where it enters the underground infiltration area; (3) to see a section of the infiltration area to see how deep you are going and water is the elevation of the water table, high and low, to the bottom of the pipe.

    Mr. Cullipher replied the bottom water table is 2’ below the 36” piping, during the wet season. Mr. Almeida asked that that be confirmed; and Mr. Cullipher said he could provide that. Mr. Almeida asked how long the aluminum pipe would stay without corroding in the salty atmosphere? Mr. Cullipher said the life cycle expectancy is 50 years. Mr. Almeida asked about the gauge and Mr. Cullipher replied he believed it to be 20 gauge. Mr. Almeida asked for manufacturers data on that? Mr. Cullipher replied he has it and will submit it. Mr. Almeida asked about the gross capacity of the pipe itself. Mr. Cullipher said _________ load and it could be furnished.

    Mr. Almeida went on to ask the purpose of the southeast swale on Reed Dr.? Mr. Cullipher said this project is required to have a 50’ vegetated swale prior to the stormwater leaving the property. The water in excess of 1 ½” rainfall will collect there.

    Mr. Dowling asked what definition of “swale” is being used in this instance. Is it a ditch, grass, and pan, etc. what definition is used here. Mr. Cullipher said it is vegetated swale and it is grass and the bottom is level with a longitudinal slope toward Reed Drive, the side slopes will be at a maximum of 3:1. There is no sediment or pollution trap in this location. Mr. Dowling asked if there is any trap for sediment or pollution, he didn’t see any.

    Mr. Cullipher said the Erosion & Control Plan that is required by the state is not part of what was submitted. During construction there most definitely will be sediment control devices.

    Mr. Daniel asked about some numbering on catch basins and junction boxes. Some do not show a number. Mr. Cullipher said he will add that numbering and labeling.

    Mr. Almeida asked how the water is going to get to the swale from inside the wall if it is more than 1 ½” rain. Mr. Cullipher said the control box will have a gear in it, and it will overflow the wier to that one.

    Mr. Daniel asked if the brick wall is continuous on the highway side? Mr. Cullipher said it is his understanding that it is continuous. This should contain the water and not allow it to go toward the highway right-of-way.

    Mr. Dowling asked if a french drain should be incorporated to aid in drainage? Mr. Burnette said they have already provided for more than the required capacity and a french drain should not be necessary.

    Mr. Daniel asked that correct typo error of flood zone be noted for a 100 year. Flood zone not 10 year and show as an X zone to agree with 1998 revised mapping.

    Mr. Almeida asked that another swale be included at Reed and Islander Drives next to the septic tank area at the southeast corner. That would help get rid of some of the water from the pavement.

    Mr. Dowling asked if there had been a perk test done to see if the reciprocal pump tank and fields will accommodate that much flow? Mr. Burnette said they had soils engineer do that work. Mr. Cullipher advised that the site has been approved by the State.

    Mr. Schock asked if the brick wall was going to be the same brick color of the building? It will be and toward the highway will be grassed. He commended the developers on the aesthetic design of the project and said it should be a great asset to the Town.

    Mr. Vance asked the type of material to be used on the balcony handrails. Mr. Burnette said they will non-corrosive; however, the material has not be determined. They have not gone into those fine details until they know that the project is approved.

    Chairman Saunders asked Mr. Almeida to read, again, the items that he wanted addressed prior to this project going to the Town Board. Mr. Burnette said Mr. Cullipher had gotten the notes and they would be taken care of. (The list was not specifically reiterated).

    Chairman Saunders then asked the items be submitted as soon as possible so that they could be reviewed prior to the Town Board meeting. Mr. Cullipher said he could have it all by the end of the week. Mr. Almeida agreed to review the items for compliance.

    Mr. David Schock made the motion to recommend approval to the Town Board for the Commercial Review of Emerald Hotel, contingent on the submission of the items requested by Mr. Almeida; second by Ed Dowling, with unanimous approval in favor of the motion.

    COMMENTS:

    Mr. Schock commended the board for the past work, especially for the hours submitted. He commented that the town is going forward not backward, and to always keep the best interest of the town in mind.

    Chairman Saunders thanked Mr. Schock for his service.

    Mr. Daniel brought up an issue on the submitted plans that he wondered whether it should be addressed. The parking shown allows maneuvering in the right of way and not entirely within the property. Perhaps that should be something to be considered, to keep parking and maneuvering within the property.

    Motion to adjourn was made by David Schock, second by Frank Vance with unanimous approval.

    7:40 P.M.

Posted by The Town of Emerald Isle 02/19/2001
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