Agendas and Minutes

December 13, 1999 

Planning Board

MINUTES OF REGULAR PLANNING BOARD MEETING

MONDAY, DECEMBER 13, 1999

 

The meeting was called to order by Chairman, Clark Wylde at 7:00 P.M.

Members in attendance: Clark Wylde, Jess Randall, Bill Farrington, Roy Brownlow and Bob Smith. Also attending: Town Manager, Pete Allen; Building Inspector, John P. Yost. . Resignations have been submitted and accepted, effective December 01, 1999 for members: Leroy Henderson and Mal Boyette.

Approval of the minutes of the regular meeting of November 15, 1999 Motion was made by Jess Randall, second by Bill Farrington, to approve minutes of this meeting. The motion was unanimously approved.

Report from Town Manager – Pete Allen advised the members that the new Town Board of Commissioners would be sworn in the next evening and no Commissioners meeting had been held since the last Planning Board Meeting. He gave the members a quick review of the items to be presented on the next day’s agenda of the Town Board of Commissioners.

Report from Building Inspector – John P. Yost advised the members that the month of November was larger than expected.

November Totals

4 Single family dwellings $715,830

111 Miscellaneous 80,200

$796,030

Mr. Allen advised the members of the current status on beach renourishment. There will be a meeting held January 06, 2000 to continue discussion and schedule Public Hearing.

Mr. Wylde had a concern with the number of people walking in the fragile dune area at the Point. It was discussed that a walkway be built to guide the pedestrian traffic to the walkway and to stay off the dunes. Mr. Allen said he thought that should be able to be worked out.

OLD BUSINESS

JTW, INVESTMENTS, 4-LOT S/D, PRELIMINARY PLAT, BLK 15, B-3 ZONE –

Mr. Tom Strickland represented this project. After considerable discussion regarding stormwater runoff a motion was made by Jess Randall to recommend approval to the Town Board of the Preliminary Plat. The motion died for lack of a second. Discussion continued further regarding the stormwater runoff, the placing of additional fire hydrants, and to correct the 575’ ORW line indicated is in error and should be deleted. It was noted that DOT requires that the four lots share two drives. Lot 2 has an existing drive that will be turned slightly to accommodate lot 1; and lots 3 and 4 will share a drive. Two additional hydrants are to be installed; one at the corner of Ocean and Emerald Drive, and the second in the Watersedge Mobile Home Park to also help with coverage at the park. Mr. Strickland advised the Stormwater Plan and Sedimentation and Erosion Plans are being done by Mr. Joseph Donehoo, Oceanside Engineering. Because of the concern for stormwater plan, Mr. Smith made the motion to refer this project back to Review Committee on December 15, 1999; second by Roy Brownlow with unanimous approval in favor of the motion.

JTW, INVESTMENTS, 4-LOT S/D, FINAL PLAT, BLK 15, B-3 ZONE – This plat follows the preliminary plat previously discussed.

NEW BUSINESS

SPINNAKERS REACH, PRELIMINARY PLAT, PHASE IV – Tabled until further advised by the developer.

SPINNAKERS REACH, FINAL PLAT, PHASE IV – Tabled until further advised.

C. Krystal Villas Townhomes, Block 40, Final Plat – Mr. Larry Spell represented this Project which was recommended for review at the Review Committee on Wednesday, December 15, 1999. Bill Farrington made the motion to refer Krystal Villas to the Review Committee; second by Jess Randall with unanimous approval in favor of the motion.

Comments: None

Motion to adjourn made by Bob Smith, second by Roy Brownlow with unanimous approval in favor of the motion at 7:45 p.m.

Posted by The Town of Emerald Isle 12/13/1999

November 15, 1999 

Planning Board

MINUTES OF THE EMERALD ISLE
PLANNING BOARD

REGULAR MEETING
NOVEMBER 15, 1999

 

The meeting was called to order by Co-Chairman, Jess Randall at 7:00 P.M. Members present were: Jess Randall, Leroy Henderson, Roy Brownlow, Mal Boyette, Bill Farrington and Bob Smith. Also attending were: Town Manager, Pete Allen; Building Inspectors, John P Yost and Jim Taylor.

Approval of Minutes of October 18, 1999 – Mr. Randall asked that a correction be made to the minutes that the water in his garage was 8" not 8’ on page 4, paragraph four.

With this correction motion was made by Roy Brownlow to approve the minutes, second by Bill Farrington with unanimous approval in favor of the motion.

Report from Town Manager – Pete Allen gave a brief report of the Town of Emerald Isle Board of Commissioners meeting on November 09, 1999. He advised the board of the purchase of the property west of Islander Motor Inn to be used for public parking and bathhouse. Also, the fire rating beginning January 2000 has improved to a Class 4 from a Class 6.

Report from Building Inspector – James Taylor asked for any questions from the board members relating to the reports submitted.

4 Single-family dwellings $715,830.00

112 Miscellaneous 80,200.00

Total $796,030.00

Mr. Taylor also gave an update on the change to the ordinance (Sec. 6-84) to have the ordinance coincide with NC Building Code which states pilings for piers must be 8’ in the bottom whereas the ordinance states 4’ into the bottom.

OLD BUSINESS

Vice Chairman Randall advised that Mr. Farrington be excused from this discussion due to a conflict of interest. Mr. Boyette made the motion to excuse Mr. Farrington, second by Mr. Henderson with unanimous approval.

Sunset Harbor Condominium, Preliminary Plat, Lot 1 –

Sunset Harbor Condominium, Preliminary Plat, Lot 2 -

Sunset Harbor Condominium, Preliminary Plat, Lot 4 –

Mr. Randall asked that these items be recommended simultaneously since they are identical. The board unanimously agreed.

Applications for all agencies were in order and items discussed at Review Committee had been addressed.

Motion was made by Bob Smith, second by Roy Brownlow for Sunset Harbor condominiums, Lots 1 and 2 and 4, Preliminary Plats to be recommended for approval to the Town Board. The Motion was unanimously approved in favor of the motion.

Mr. Farrington was then reinstated to the board for further discussion.

Mr. Brownlow asked that the Planning Board members given revised site plans sooner so that review could be done in a more leisurely manner. (The plans are to be submitted prior to the meeting; however not distributed because the packets are compiled the Wednesday after the Board of Commissioners meeting and members are notified they are ready to be picked up. This gives the members Thursday, Friday, Saturday and Sunday to review for the Monday evening meeting. If any member would care to pick up any submission prior to the packets being prepared they need only to stop by and request this information.) Mr. Randall said he would speak with Ms. Angus regarding this issue.

Mr. Allen advised that a number of times this information might not be available until just prior to the meeting. He thought the idea behind moving Map committee was to help the applicant to have more time to have information added or changed to a plat. If you need more time to review then we can change the review committee date, which will hold the review up for possibly another month.

Mr. Brownlow said his exception was the submission of one copy of a plat (i.e. stormwater) and he does not get a copy of that plan with his packet and he has to come to the office for that plat.

Mr. Allen asked where the line should be drawn on what information needs to be given out to the members as to what is available as it comes into the office.

Mr. Brownlow said he wants to review all the state permits prior to the meeting.

(Since this department and most members of the board are not experienced in apprising and discerning a stormwater plan, Major CAMA application, etc. these applications and approvals are retained in the files for any party who may be interested may want to review them at any time).

NEW BUSINESS:

JTW INVESTMENTS, INC 4-lot subdivision from existing tract in Block 15, Preliminary Plat – Tom Strickland represented this project as designing engineer. Motion was made by Leroy Henderson, second by Bill Farrington to recommend this project to the Review Committee for December 15, 1999.

Spinnakers Reach, Phase IV, Prel. Plat – Motion to table the project due to no representation. May be added to December agenda. Mal Boyette made motion, second by Leroy Henderson with unanimous approval.

Spinnakers Reach, Phase IV, Final Plat –Motion to table the project due to no representation. May be added to December agenda. Leroy Henderson made motion, second by Roy Brownlow, with unanimous approval.

Mr. Brownlow asked if it is common practice to run the Preliminary plat with the Final plat. Mr. Randall replied it is "not normal" to run them together.

COMMENTS:

Mr. Farrington asked about the stormwater research for the Pointe area. Mr. Allen advised that Moffitt and Nichol would be here on Thursday, Dec. 02 at 7:00 P.M. The members of the Planning Board may want to attend this meeting.

The Board elected to have the December meeting on Monday, December 13, 1999 at 7:00 P.M. due to the Christmas holidays and members being out of town. Motion to change this meeting date made by Bill Farrington second by Bob Smith, with unanimous approval in favor of the motion.

Mr. Leroy Henderson advised that he has submitted his resignation effective December 01, 1999. He stated it has been a pleasure to serve with the board. Mr. Randall thanked Mr. Henderson for his support and what he has given the town.

Motion to adjourn made by Bill Farrington, second by Mal Boyette, with unanimous approval in favor of the motion.

Posted by The Town of Emerald Isle 11/15/1999

October 18, 1999 

Planning Board

TOWN OF EMERALD ISLE

MINUTES OF PLANNING BOARD

MONDAY, OCTOBER 18, 1999

 

The meeting was called to order by Chairman, Clark Wylde, at 7:00 P.M.

Members present: Clark Wylde, Jess Randall, Leroy Henderson, Mal Boyette,

Bill Farrington, Roy Brownlow and Bob Smith.

Also in attendance: Pete Allen, Town Manager; James Taylor, Building Inspector; Carol Angus, Secretary.

Minutes of Regular Meeting September 20, 1999 were approved as written. Motion to approve made by Jess Randall, second by Roy Brownlow with unanimous approval in favor of the motion.

Report from Town Manager - Mr. Pete Allen gave the members a brief account of the decisions and discussions at the Town Board of Commissioners meeting on Tuesday, October 12, 1999. Beach renourishment was one of the major topics of that meeting.

Mr. Allen said he will have other comments on the renourishment issue later in the meeting.

Report from Building Inspector – Mr. Jim Taylor gave the members a summary of the value and permits done for the month of September. Mr. Taylor advised the department is quite active with the permits resulting from the recent hurricanes. Quite a number of homeowners from eastern town limits to Lands End will be able to do a beach push prior to November 15 if they apply for a permit through the CAMA office in Morehead City.

Mr. Smith asked how much sand can be pushed for these properties. Mr. Taylor advised that it can only be the width of the property to the high water mark and not more than one foot in depth and the grading contractors are aware of this requirement.

Mr. Brownlow had a few general questions for Mr. Taylor that was answered to his satisfaction regarding inspections and plat review. Also some discussion that the buffer areas in commercial districts will be more strictly monitored and regulated in the future.

Mr. Farrington asked whether Mr. Larry T. Watson had the necessary parking for the commercial building he is building at Fairview Drive.

OLD BUSINESS:

Rezoning Request from J.M. McManus, Trustee for western portion of Block 14 from Mobile Home to R2. – Pam Wall, as agent, represented this agenda item. Mr. Randall, Review Committee chairman, advised that the committee felt this request is within the scope of the surrounding properties and was in favor of the rezoning request. Mr. Roy Brownlow made the motion to recommend approval of the rezoning to the Town Board for their consideration, with second by Jess Randall and unanimous board approval.

NEW BUSINESS:

Rock Point S/D, Final Plat, 5-lots, Northern portion of Block 14 – Mr. Pate Phillips represented this agenda item. Mr. Phillips asked that the recommendation be made to the Town Board for approval with the contingency that the Health Department has submitted their approval for each lot. With the recent storms the Health Department is so busy they are not able to keep up with the demand for site visits.

Mr. Wylde then brought up the issue regarding the pavement of the public street. He did not feel that the 12’ of pavement would meet with Town Board approval regarding town specifications for a street. He brought up that a former developer had to pave the entire portion of a road that ran parallel with their property. Mr. Phillips said the McLean family had not planned to develop the street, but he would pass this issue on to the family. Mr. Allen, Town Manager, said the road appears to be included on the Powell Bill Map, which means the town has been collecting revenue for this pavement for a number of years. The lots affected should be able to access this pavement as it exists. (There was considerable discussion between members, Mr. Allen, and Mr. Phillips. Due to several discussions going on at one time it is difficult to determine each individual conversation through the microphones). The decision was then made to recommend approval to the Town Board with the final decision regarding the street to be made at that time. The issues as to whether it should be paved or left as it exists will be addressed at the Town Board meeting since it does appear on the Powell Bill map.

Mr. Wylde advised that since this subdivision has been reviewed in the preliminary stages and as there are no changes or additions to the plat that it might be recommended for approval this evening subject to the safety of the street. Mr. Leroy Henderson made the motion to recommend approval to the Town Board for the Rock Point S/D contingent upon the Town Board making the decision as to who is responsible for the paving or resurfacing of Park Drive; and also the County Health Department approval for the septic permits for the five lots. The second was made by Jess Randall and unanimous approval in favor of the motion.

Final Plat, The Sands S/D, JTW, Inc., 9-lots, Block 15 – Mr. Pate Phillips attended to represent this item. Mr. Wylde reiterated about the required buffer on the north boundary of each of the nine lots there must be a vegetated buffer planted to achieve a height of 6’ and 3 feet wide in three years. This requirement is to be passed on to each of the future property owners when they purchase the property. This notation is shown on the plat as submitted.

Mr. Brownlow wanted to be sure that all parties are aware that the flood zone being designated as a "V" zone cannot allow fill for structural purposes. Each lot is below the 14’ base flood elevation and any habital space must be certified to be at least 16’ above base flood.

Motion was made by Jess Randall, second by Roy Brownlow that The Sands S/D be recommended to the Town Board for approval with the condition that the Health Department Permits be in hand. Vote was unanimous in favor of the motion.

Due to a conflict of interest Mr. Bill Farrington was excused from the following items on the agenda, Sunset Harbor, Preliminary Plat, Lot 1, Lot 2, and Lot 4. Motion to excuse Mr. Farrington made by Jess Randall, second by Mal Boyette with unanimous approval in favor of the motion.

C. Sunset Harbor Condominium, Preliminary Plat, Lot 1, Block 38 - This project was represented by Rick Farrington.

Motion was made by Mal Boyette second by Leroy Henderson, with unanimous approval, to recommend this item to Review Committee on Wednesday, October 20, 1999.

D. Sunset Harbor Condominium, Preliminary Plat, Lot 2, Block 38 - This project was represented by Rick Farrington.

Motion was made by Mal Boyette, second by Leroy Henderson, with unanimous approval, to recommend this item to Review Committee on Wednesday, October 20, 1999.

E. Sunset Harbor Condominium, Preliminary Plat, Lot 4, Block 38 - This project was represented by Rick Farrington.

Motion was made by Mal Boyette, second by Leroy Henderson with unanimous approval to recommend this item to Review Committee on Wednesday, October 20, 1999.

Mr. Farrington was then returned to the board discussion. Motion to return this member made by Mr. Henderson, second by Bob Smith, with unanimous approval.

Comments:

Mr. Farrington brought the board up to date on the meetings he has had with Jim Taylor of the Inspections Department and Mr. Art Daniel, Structural Engineer, as to some of the methods that can be recommended for stormwater runoff. One of the methods is a dry well; second is a rock envelope around the house, which the gutters will drain into; and third is driveway slope and berms to avoid water running to adjacent properties. All these plans are to have the method retain 1-1/2" of stormwater on the property. If a property owner has an idea different from these plans, they will be considered.

Mr. Daniel is to have more information available to have this requirement become an ordinance in the year 2000.

Mr. James Taylor asked that a change be made to the ordinance that now reads that tip penetration must be four feet when in fact a tip penetration by state code requires eight foot penetration. He called with Mr. Barry Gupton, with the North Carolina Department of Insurance, who advised that the specifications should be enforced per the state code in Volume 1. Mr. Taylor was then asked to have a draft done for this change for the next meeting.

Mr. Farrington also asked that the piling shape be considered to use a tapered piling with the wide taper to the bottom to allow for resistance from uplift. Mr. Henderson brought up the cost of driving piling, and that it will be quite a costly project to drive it 8 feet. In the long run the repair costs should be less if they were deeper. Mr. Randall said he had 8 feet of water in his garage, the dock was completely covered and did not raise, using the 8’ deep square pilings.

Mr. Allen then advised the members of other items that the members may be interested in:

  • New ISO Fire Rating, January 2000, is now 4.
  • Storm debris is costing $100,000.00/week
  • Beach nourishment studies are ongoing.

Motion to adjourn was made by Jess Randall, second by Roy Brownlow with unanimous approval in favor of the motion.

Posted by The Town of Emerald Isle 10/18/1999

September 20, 1999 

Planning Board

TOWN OF EMERALD ISLE
REGULAR PLANNING BOARD MEETING MINUTES

MONDAY, SEPTEMBER 20, 1999

 

The meeting was called to order at 7:00 p.m. by Chairman Clark Wylde. Members present:

Clark Wylde, Jess Randall, Leroy Henderson, Mal Boyette, Bill Farrington, and Roy Brownlow.

Also attending: Secretary, Carol Angus; Asst. Building Inspector, James Taylor.

Minutes were approved as written.

Report for Town Manager – Pete Allen

There being no meeting of the Town Board of Commissioners due to Hurricane Floyd, there was no report to be given by the Town Manager, Pete Allen. This meeting has been rescheduled for Tuesday, October 12, 1999.

Report from Inspections Department – James Taylor

Total evaluation for the month of August $1,599,920 for 12 residential construction permits.

Mr. Taylor was asked about the damage from Hurricane Floyd.

OLD BUSINESS:

A. Preliminary Plat, The Sands, 9-lot s/d, block 15- Pate Phillips representing this item.

The Fire Chief’s signature has been applied to the plat. All other items to be addressed, especially the elevations of each individual lot, required from the Review Committee are on the plat. The only change to the existing plat is that the word "Final" be removed so there is no confusion about the preliminary plat process. Mr.Randall made the motion to recommend approval for this subdivision to the Town Board of Commissioners for their October 12, 1999 regular meeting, second by Leroy Henderson, with unanimous approval in favor of the motion.

B. Preliminary Plat, Rock Point, 5-lot s/d, block 14 – Pate Phillips and John McLean represented this item. Items to be addressed as a result of Review Committee were addressed. The percentage of impervious surface that may be permitted was added to the plat. The Fire Chief’s signature was on the plat and dated for his approval.

Jess Randall made motion, second by Mal Boyette to recommend approval to the Town Board for their consideration. Unanimous approval.

C. Emerald Isle Baptist Church Expansion, Block 39 - Architecture and Reverend Curt Finch were representing this project. The only item not available for this meeting is the signature of Mr. James Connell, manager of the Emerald Isle Shopping Center for the easement documents. This has been delayed due to the hurricane and Mr. Connell not able to get to Emerald Isle. It will be in place for the Town Board meeting. The flood zone should be delineated on the plat prior to Town Board review. The letter of approval from David Criser of Criser & Troutman, Engineers, must be in hand prior to Town Board review regarding the stormwater system that is in place.

Motion was made by Roy Brownlow to recommend approval of this project to the Town Board of Commissioners with the contingency that Mr. Cannell’s signature is on the easement agreement and the existing storm water plan has been approved by Mr. David Criser. Second by Mal Boyette, with unanimous approval.

NEW BUSINESS:

A. Rezoning Request by J.M. McManus, Trustee, West portion of Block 15 from Mobile Home I to R2 – Charles DeLu and Pam Walls represented this proposal. Rezoning request referred to Review Committee, Wednesday, September 22, 1999 at 4:00 p.m.

Motion to adjourn made by Bill Farrington, second by Mal Boyette, with unanimous approval in favor of the motion.

Posted by The Town of Emerald Isle 09/20/1999

August 16, 1999 

Planning Board

TOWN OF EMERALD ISLE
PLANNING BOARD MINUTES

REGULAR MEETING
MONDAY, AUGUST 16, 1999

 

Chairman, Clark Wylde, called the meeting to order at 7:00 p.m..

Members present: Clark Wylde, Jess Randall, Leroy Henderson, Mal Boyette, Bill Farrington, Roy Brownlow and Bob Smith. Also attending: Town Manager, Pete Allen; Building Inspectors, John Yost and Jim Taylor.

Report by Town Manager: Mr. Allen gave a brief summary of the Town Board of Commissioners meeting on Tuesday, August 09, 1999.

Report by Building Inspector: Mr. Taylor gave the board a summary of the permits issued for the month of July with discussion of the stormwater plan for the Larry Watson project on Fairview Drive that was previously approved. If Mr. David Criser, Engineer, reviews and approves the alternative plan, the board will agree that it is adequate.

NEW BUSINESS:

Preliminary Plat, The Sands, 9-lot subdivision Block 15 – JTW, Inc. represented by Pate Phillips. The plat is to be reviewed at Review Committee, at 4:00 p.m. August 18.

Preliminary Plat, Rocky Point, 5-lot subdivision, Block 14 – John McLean. The plat is to be reviewed at Review Committee at 4:00 p.m. on August 18.

Emerald Isle Baptist Church Expansion, Block 39 – Reverend Curtis Finch. The plan is to be reviewed at Review Committee, at 4:00 p.m. August 18.

OLD BUSINESS:

Mooring Ordinance drafted by Richard Stanley, Town Attorney. - Unanimous decision to forward this ordinance to the Town Board for their meeting September 14, 1999.

COMMENTS:

Discussion included the updating of the current checklists being used for review purposes.

Jess Randall made motion to adjourn, second by Leroy Henderson, with unanimous approval in favor of the motion at 7:40 p.m.

Posted by The Town of Emerald Isle 08/16/1999
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