January 10, 2017

MEMO TO:           Mayor Barber and Board of Commissioners

FROM:                  Frank A. Rush, Jr., Town Manager

SUBJECT:           Resolution Authorizing Construction Contracts - Beach Access Walkway Replacements (Hubert, Georgia, Sea Crest) - (Summary & Suggested Motions)

The Board of Commissioners is asked to approve the attached resolution authorizing a contract for the replacement of the wooden beach access walkways at Hubert St., Georgia St., and Sea Crest at the January 10 meeting.  The total contract amount for all 3 walkways is $74,800, and would be awarded to B&P Services, Cedar Point, NC. 

The Town maintains more than 60 wooden beach access walkways along the Town’s ~12 miles of beach, and some of the walkways are now more than 20 - 30 years old.  The Town has been attempting to replace 2 or 3 walkways per year for the past several years, and the attached resolution authorizes the replacement of 3 additional walkways this winter / spring.  Town staff conduct annual ratings of all wooden beach access walkways, and assign a rating of 1 – 10 (10 being the best condition) to each walkway.  The beach access walkways at Hubert St. and Georgia St. both received a “2” rating in the 2016 survey, and the Sea Crest walkway received a “3” rating.   These walkways currently have the lowest ratings in the Town’s system. 

Town staff solicited price quotes in January, and received 3 quotes for each walkway.  Quotes were received from B&P Services of Cedar Point, NC, Barnacle Construction of Goldsboro, NC, and TD Eure of Morehead City, NC.  The submitted price quotes for each walkway are attached for the Board’s review.  As you will note, Barnacle Construction’s and TD Eure’s quotes are significantly higher than B&P Service’s quotes, and are also significantly higher than the Town’s historical cost for beach access walkway replacements.  Alesia Sanderson, Parks and Recreation Director, has reviewed the scope of work with B&P Services, and is satisfied that they have a complete understanding of the scope of work and can complete the work in a responsible manner for the Town.  B&P Services has constructed numerous walkways for the Town in recent years, and has historically provided quality construction at a reasonable cost.

The FY 16-17 budget includes a total of $72,000 for beach access walkway replacements, so this work slightly exceeds the budget estimate by $2,800.  Town staff will identify sufficient funds elsewhere in the FY 16-17 budget to complete this work.       

Work on the three walkways would begin as soon as B&P Services can mobilize, hopefully later this month.  Our goal is to complete all work by the end of April, if not sooner.

I recommend approval of the attached resolution.