Memo-03-08-2016-Item12

March 8, 2016

MEMO TO:           Mayor Barber and Board of Commissioners

FROM:                  Frank A. Rush, Jr., Town Manager

SUBJECT:           Resolution Authorizing Street Resurfacing Contract

The Board of Commissioners is asked to approve the 2016 street resurfacing program at the March 8 regular meeting.  The attached resolution  authorizes the Town Manager to execute a contract with Onslow Paving and Grading (Jacksonville, NC) at specified unit costs of $9.40 - $10.55 per sq. yard of asphalt for a total street length of 1.2 miles.  The total contract amount is $143,275, and is within the Powell Bill funding available in the FY 15-16 budget. 

Artie Dunn, Public Works Director, requested informal quotes in February to resurface approximately 1.6 miles of various public street segments.  (A memo from Artie Dunn to me is attached  for your information.)  Onslow Grading and Paving provided the lowest price quote for the  2016 street resurfacing package with a total quote of $188,770 for the 1.6 mile package.  The Town received two other quotes for this project from Barnhill Contracting Company (Jacksonville, NC) in the amount of $204,390 and from Morton Trucking, Inc. (Jacksonville, NC) in the amount of $209,669. 

The Town has a total budget of approximately $145,000 available for the 2016 street resurfacing contract.  As noted above, the low quote submitted by Onslow Grading and Paving was nearly $44,000 more than budgeted.  In order to bring the contract in within budget, a 0.4 mile segment of the original 1.6 mile package has been eliminated from the 2016 street resurfacing program recommended to the Board, resulting in the contract amount of $143,275 indicated in the attached resolution.  The street segments included in the recommended 2016 street resurfacing program include:

  • Lee Avenue (ocean side), Jackson Avenue, and Stuart Avenue, representing approximately 0.75 mile.Lee Avenue is considered to be among the worst public streets in Town, with significant deterioration in the center of the street.Whenever possible, we attempt to group nearby streets together in the same contract in order to reduce mobilization costs and to maintain relatively consistent street quality within a particular area / subdivision.Because Jackson Avenue and Stuart Avenue are also in poor condition, all 3 streets in this subdivision are recommended for resurfacing in 2016.Lee Avenue was last resurfaced in 2001, and Jackson Avenue and Stuart Avenue were last resurfaced prior to 1983 (the oldest records we have on file).

  • Eastview Drive, representing approximately 0.15 mile.Eastview Drive was last resurfaced in 2004, however, there is significant deterioration in the area near the US Post Office and Murphy’s Garage, and this is an area with fairly high use.

  • Fairfax Road, Elizabeth Drive, and Matt Street, representing approximately 0.25 mile.These three segments are all located in succession in the central part of Emerald Isle, and were last resurfaced prior to 1983.

  • Loon Drive, representing approximately 0.05 mile.Loon Drive was last resurfaced in 2001, however, there is significant deterioration on this short street segment and it is also an area with fairly high use.

Due to budget limitations, a 0.4 mile segment of Oceanview Drive that was included in the original 1.6 mile package is not included in the recommended 2016 street resurfacing program.  Given its significant length and cost, and its condition relative to other street segments, Artie Dunn and I believe this segment can be delayed until 2017, and perhaps longer.

Several other streets that are considered to be in somewhat poor condition (Artie Dunn maintains a limited street rating system for all Town streets that was last updated in early 2015) were also reviewed for inclusion in the 2016 recommended street resurfacing program, but were ultimately not included due to budget limitations.  The most notable among these other streets are listed below:

  • Mallard Drive (sound side), which is in need of resurfacing but was not included due to pending new development that may impact this street in the next year,

  • Louise Avenue (at entrance to Western Ocean Regional Access), which is in need of resurfacing but was not included due to planned new construction at The Islander Suites later this year that could damage the street,

  • Fredeen Street and Fredeen Court (soundside near mile marker 17 on NC 58),

  • Mangrove Drive and Old Ferry Road (from NC 58 to Sound Drive; a more heavily travelled street),

  • Ocean Oaks Drive, Page Place, and Pinewood Place (the entire Ocean Oaks subdivision), and