July 12, 2016

MEMO TO:           Mayor Barber and Board of Commissioners

FROM:                  Frank A. Rush, Jr., Town Manager

SUBJECT:           Appointments

Board of Adjustment – 3 Vacancies

There have been 2 vacancies on the Board of Adjustment for several months.  The term of Board of Adjustment alternate #1 member Malcolm Boartfield also expired in May 2016, and the Board should fill at least one vacancy to insure that the Board of Adjustment has a total of 5 participating members for a future meeting.  Malcolm Boartfield has expressed interest in being reappointed.

The Board of Adjustment includes a total of 5 regular members and 2 alternate members.  The regular members serve a 3-year term, and the alternate members serve a 2-year term.  If the Board is inclined to reappoint Malcolm Boartfield, I recommend appointing him to an unexpired  regular term that expires in May 2018.  If the Board knows of other individuals interested in serving on the Board of Adjustment, I recommend appointing one of the individuals to serve a new alternate #1 term that expires in May 2018 and one of the individuals to serve an unexpired alternate #2 term that expires in May 2017. 

The Board of Adjustment has not met since November 2011 - nearly 5 years ago.  (There were, however, 4 members in attendance at the June 27 training session presented by the UNC School of Government.)  NC General Statutes allow either the Board of Commissioners or the Planning Board to fulfill the duties of the Board of Adjustment if desired, and the Board may wish to also consider this option.  The Board of Adjustment is tasked with considering variances and appeals of staff decisions, and operates under quasi-judicial procedures.

Emerald Isle Parks and Recreation Association, Inc. – 1 Vacancy

The non-profit Emerald Isle Parks and Recreation Association, Inc. (EIPRA) was created by the Town in 2004 primarily to hold title to an 8-acre tract of land (since reduced to 7 acres) that was donated to the Town for future recreation purposes.  Because the land is the site of an old residential landfill that was abandoned in the early 1970s, the Town did not want to accept the liability for the abandoned landfill, and the EIPRA, Inc. was created to hold title.  The original 8-acre tract is now a part of the Emerald Isle Public Boating Access Facility, and is the portion where the actual ramps, single family parking area, and picnic shelter are now located.  EIPRA, Inc. holds title to the land, leases it to the Town, who then leases it to the NC Wildlife Resources Commission.

The EIPRA, Inc. is governed by a 3-member Board of Directors.  The term of member Clay Olsen expires in August 2016, and the Board should appoint an individual to serve a new 3-year term that expires in August 2019.  Clay Olsen has expressed interest in being reappointed.  The EIPRA, Inc. meets very infrequently on an as-needed basis.