Memo-12-13-2016-Item-8f

December 13, 2016

MEMO TO:           Mayor Barber and Board of Commissioners

FROM:                  Frank A. Rush, Jr., Town Manager

SUBJECT:           2017 Official Meeting Schedules

The Board of Commissioners is asked to approve the official regular meeting schedules for 2017 for the Board of Commissioners, the Planning Board, and the Bicycle and Pedestrian Advisory Committee at the December 13 meeting. 

The proposed meeting schedules are consistent with the current meeting schedules whereby the Board of Commissioners meets monthly on the second Tuesday of the month at 6 pm and the Planning Board meets monthly on the fourth Monday of the month at 6 pm, with two exceptions:

  • the November 2017 Planning Board meeting would be held on Monday, November 20, the third Monday in November, to avoid a conflict with the day after the Thanksgiving weekend, and
  • the December 2017 Planning Board meeting would be held on Monday, December 18, the third Monday in December, to avoid a conflict with Christmas. 

The Board should note that we have not prepared an official meeting schedule for the Board of Adjustment.  In the past, the Board of Adjustment’s official schedule called for monthly meetings on the second Wednesday of each month at 9 am.  Because the Board of Adjustment has not met in more than 5 years, we are not proposing an official meeting schedule, but will instead schedule future meetings as needed and provide proper public notice at that time. 

The Board should note that, for the first time, we have prepared an official meeting schedule for the Bicycle and Pedestrian Advisory Committee.  The committee meets monthly on the 3rd Wednesday of each month at 9 am, but does not meet during the summer months or in December.

I will be happy to answer any questions about the meeting schedules at the December 13 meeting.