This webpage is designed to be a helpful resource for the Town of Emerald Isle employees.  Employees are able to easily access important town policies, forms, benefit information, and helpful links of interest.

Important Employee Info for 2019

• Health Savings Accounts – new limits for 2019
• Annual contribution limits (includes all employer and employee elected contributions made in the tax year).  Those with individual plans in 2019 may contribute $3,500, a $50 increase from the 2018 limits.  Those with dependents covered in 2019 may contribute $7,000.  Employees 55 or older may contribute an additional catch-up amount of $1,000.
• 401k / 457  Plan –  limits for 2019
• The elective deferral (contribution) limit for employee 401k and 457 Plan accounts increases for 2019 to $19,000.  The catch-up contribution limit for employees aged 50 years old or older by December 31 remains $6,000.

Town Policies

• Emerald Isle Pay Plan
• Personnel Policy
• Capital Asset Policy
• Code of Ordinances
• Computer, Email, Internet & Social Media Policy
• Drug & Alcohol Policy
• Emergency Operations Plan
• Fiscal Policy
• Identity Theft Prevention Policy and Breach Response Plan
• Internal Control Policy
• Municipal Retention Schedule (Sectioned By department) & Newly Adopted General Schedule for Local Government Agencies (review both schedules until next update issued January 2020)
• Purchasing and Contracting Policy - Summary Version -  View 8/13/2018 Amendment
• Safety Policies
• Smoking - Tobacco Use Policy
• Tuition Assistance Policy
• Vehicle Use Policy
• Whistleblower Policy
• Workplace Harassment Policy

Employee Email Login

Payroll Forms

• W-4 Tax Withholding  (Federal)

• NC-4 or NC4EZ Tax Withholding  (State)

• Direct Deposit Application/Change Form

• HSA Payroll Deduction Form

• Employee Emergency Contact Form

• Outside Employment Form

Civilian / Employee Commendation Program

• Civilian/Employee Commendation Program Policy 

Public Safety Career Advancement Programs

• Firefighter Career Advancement Program - FCAP

• Police Officer Career Advancement Program - POCAP

Benefit Information and Forms

• Benefit Summary

• COBRA Notification of Rights (Informational Handout)

• Employee Assistance Program

• FMLA Employee Rights and Responsibilities Poster

• FMLA Fact Sheet #28: The Family and Medical Leave Act of 1993

• MedCost High Deductible Health Plan - Summary of Benefits 

• MedCost High Deductible Health Plan - Detailed Schedule of Benefits

• MedCost Wellness Participation Checklist

• MedCost Wellness Participation FAQ

• OptumRx Preventive Drug List

• MedCost Teledoc Information

• MedCost Active Fit Membership Benefits

• Health Savings Account Info

•  MedCost Dental II No Ortho Basic Plan Summary 

• MedCost Dental Premier Plus Buy-up Plan Summary

• Vision Service Providers (VSP) Premier Basic Plan Summary

• Vision Service Providers (VSP) Premier Plus Buy-up Plan Summary

• Basic Life Insurance Beneficiary Change Form

• 401(k) Beneficiary Change Form

• 401(k) Name and/or Address Change Form

• NC State Retirement Benefits Handbook (General)

• NC State Retirement Benefits Handbook (LEO)

• State Retirement Forms

• LGERS Law Enforcement Officers Separate Insurance Benefits (LEO)

• Special Separation Allowance Application Form (LEO)

General Forms

• Travel Expense Reimbursement

• Check Request Form

• Criminal History Authorization Form for all new Hires 

• W-9 Request (required for new vendors)

• E-Verify Affidavit (required for all contracts within formal bid range)
• OSHA Compliance Policy

• Injury Report - Employee  (internal form completed by employee when able)

• Injury Report  - Supervisor (internal form completed by supervisor)

• Workers Compensation Employers Report of Injury Form 19 (completed by Supervisor)

• Workers Compensation Notice of Accident to Employer Form 18 (blank Form 18 will be provided to employee along with copy of supervisors completed Form 19 by Town Clerk)
• Workers Compensation General Procedures 

• Physician Authorization/Pharmacy Form (Obtain from Supervisor or Town Clerk/HR)

Links of Interest

• MedCost Benefit Services (Health and Dental)

• Local Government Federal Credit Union (current HSA custodian)

• Health Equity - (Health Savings Account) (former HSA custodian)

• Benefit Wallet - (Health Savings Account) (former HSA custodian)

• VSP (Vision Service Providers) (Vision)

• EAP   (Unum)

• North Carolina State Retirement System (ORBIT)

• Prudential 401(k) / 457 Plans

• North Carolina Department of Revenue

• Internal Revenue Service

• IRS Publication 502 (Medical & Dental Expenses-for HSA purposes)

• IRS Publication 969  (Tax Favored Health Savings Accounts)