Memo-06-13-2017-Item-10e

June 13, 2017

MEMO TO:           Mayor Barber and Board of Commissioners

FROM:                  Frank A. Rush, Jr., Town Manager

SUBJECT:           Capital Project Ordinance Amendments

The Board of Commissioners is asked to approve three attached capital project ordinances in preparation for the close-out of FY 16-17 on June 30.  All three projects are complete, and these project accounts will be permanently closed.

Osprey Ridge Storm Water Pump Project

The attached capital project ordinance amendment formally appropriates an additional $21,818 to the project account for additional construction administration expenses and additional features to enhance the functionality and aesthetics of the new system. 

The original engineering design contract did not include construction administration services, and Moffatt & Nichol, the Town’s engineers for this project, adjusted the project design during construction and also made several site visits to insure proper construction.  In response to concerns from adjacent property owners, a closed pipe system was installed (instead of an open ditch, as originally designed), and this change resulted in a more aesthetically pleasing project for the adjacent property owners and provided additional rear yard area.  The pump station intake was also modified to prevent the suction of silt and debris into the pump station, and also enhanced the aesthetics of the project.

The General Fund budget amendment included on the June 13 meeting agenda includes the transfer of $21,218 to this project account.

Bogue Inlet Drive Improvements Project

The attached capital project ordinance amendment formally appropriates an additional $28,075 to the project account for several project enhancements, including a wider paved road surface, additional pavement markings, and an unanticipated retaining wall.  In response to concerns from nearby property owners, and in the interest of maximizing the functionality and aesthetics of the new streetscape, I authorized these design changes during construction.

The General Fund budget amendment included on the June 13 meeting agenda also includes the transfer of $28,075 to this project account.

Senator Jean Preston Memorial Playground Project

As you know, this project was completed in May 2016, and was funded primarily by a significant grant award (nearly $225,000) and generous community donations (more than $46,000).  A small contribution from the Town’s General Fund and left-over funds from the construction of the Emerald Isle Public Boating Access Area were also appropriated for this project, but were ultimately not necessary.  The attached capital project ordinance amendment simply transfers these remaining funds ($7,844) back to the General Fund.  The General Fund budget amendment included on the June 13 meeting agenda includes the recognition of these funds in the General Fund budget.

I recommend approval of the attached capital project ordinance amendments.